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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, City Hall, 4949
Canada Way, Burnaby, B.C. on Tuesday, 2018 January 16 at 5:30 p.m.
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PRESENT: Councillor Dan Johnston,
Chair
Councillor
Pietro Calendino, Member
Councillor
Paul McDonell, Member
ABSENT: Councillor
Colleen Jordan, Vice Chair
STAFF: Mr.
Lambert Chu, City Manager
Mr.
Dipak Dattani, Director Corporate Services
Ms.
Noreen Kassam, Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation & Cultural Services
Mr.
Lou Pelletier, Director Planning & Building
Ms.
Shari Wallace, Chief Information Officer
Mr.
John Cusano, Assistant Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
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The Chair called the Open meeting to
order at 5:46 p.m.
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the minutes of the Financial
Management Committee Open meeting held on 2017 November 22 be
adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from Ms.
Heather Overy, Fair Haven Super Seniors, expressing appreciation for a
contribution towards their annual Christmas Dinner held on 2017 December 21.
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b)
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Correspondence from William Wiltse
Re: Rideshare___________________
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Correspondence was received from Mr.
William Wiltse regarding expansion of Bonny’s Taxi fleet and rideshare
options (i.e. Lyft, Uber, etc.).
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Director Planning and Building
submitted a report requesting a Capital Reserve Fund Bylaw to finance the
2018 Access Improvements Program, and providing a summary of recent Burnaby
Access Advisory Committee activities.
The Director Planning and Building
recommended:
1. THAT
the Financial Management Committee recommend Council authorize the City
Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of
$82,000 to finance the access improvement projects at City facilities, as
outlined in Section 3.0 of this report.
2. THAT
a copy of this report be forwarded to the Sustainable City Advisory Committee
for information.
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MOVED BY councillor calendino
Seconded by councillor mcdonell
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THAT the recommendations of the Director
Planning and Building be adopted.
CARRIED UNANIMOUSLY
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The Director Planning and Building
submitted a report seeking approval for the 2018 Environmental Awards
Program, the call for nominations and an expenditure for promotion and
advertising.
The Director Planning and Building
recommended:
1. THAT
Council approve the proposed call for nominations for the 2018 Environmental
Awards Program.
2.
THAT Council approve an expenditure of $2,500 from the Boards, Committees and
Commissions’ operating budget for promoting and advertising the Environmental
Awards Program call for nominations.
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the recommendations of the Director
Planning and Building be adopted.
CARRIED UNANIMOUSLY
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The Director Finance submitted a
report providing an update on the 2017 Investment Program, and presenting a
forecast on investments for 2018.
The Director Finance recommended:
1. THAT this report be received
for information purposes.
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the New Applications be
received.
CARRIED UNANIMOUSLY
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a)
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#18.01.p - Rotary Club of
Burnaby Metrotown
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2018 Wine, Food and Music Festival
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An application was received from the
Rotary Club of Burnaby Metrotown requesting an in-kind printing grant in
support of the 2018 Wine, Food and Music Festival scheduled to take place on
Saturday, 2018 May 5 at the Nikkei National Museum and Cultural Centre.
Proceeds raised support the Rotary Club's charitable work in Burnaby.
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Request:
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$3,000
in-kind printing
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CPA:
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2017 - $2,500
(in-kind printing)
2016 - $2,500
(in-kind printing)
2015 - $2,500
(in-kind printing)
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MOVED BY councillor calendino
Seconded by councillor mcdonell
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THAT an in-kind grant up to the
amount of $2,500 be awarded to the Rotary Club of Burnaby Metrotown in
support of the 2018 Wine, Food and Music Festival to be held on 2018 May 5 at
the Nikkei National Museum and Cultural Centre.
CARRIED UNANIMOUSLY
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b)
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#18.02.p - Burnaby
Hospice Society
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Hike for Hospice Palliative Care
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An application was received from the
Burnaby Hospice Society requesting an in-kind grant for printing of
promotional materials (brochures, posters, banners, etc.) for the 16th annual
Hike for Hospice Burnaby to be held on Sunday, 2018 May 6 in Central Park.
Event proceeds assist the Society’s hospice palliative care and bereavement
support programs, offered at no cost to Burnaby residents and their families
and friends.
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Request:
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$1,500
in-kind printing
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CPA:
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2017 - $1,500
in-kind printing
2016 - $1,500 in-kind
printing
2015 - $1,500
in-kind printing
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MOVED BY councillor calendino
Seconded by councillor mcdonell
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THAT an in-kind grant up to the
amount of $1,500 be awarded to the Burnaby Hospice Society in support of the
16th annual Hike for Hospice Burnaby to be held on 2018 May 6 in
Central Park.
CARRIED UNANIMOUSLY
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c)
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#18.03. - Moscrop
Secondary School
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2018 BC Provincial High School
Gymnastics Championships
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An application was received from
Moscrop Secondary School requesting a grant towards hosting the 2018 BC
Provincial High School Gymnastics Championships to be held on 2018 March
7–10. Teams of boys and girls (Grades 8-12) from around BC will compete in
apparatus and floor routines. Approximately 40 coaches, 250 competitors, 16
certified judges, and families and friends will attend the 69th annual event.
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Request:
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Unspecified
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CPA:
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2017 - No
Application
2016 - Denied
2015 - No
Application
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT a grant up to the amount of $1,500
be awarded to Moscrop Secondary School to sponsor volunteer appreciation
event during the 2018 BC Provincial High School Gymnastics Championships to
be held on 2018 March 7-10.
CARRIED UNANIMOUSLY
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d)
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#18.04. - Motivated by
Wisdom Society
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Core Programs
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An application was received from the
Motivated by Wisdom Society requesting a grant to assist with the cost of
programs provided by the organization in 2018. Motivated by Wisdom is a
non-profit organization that empowers youth
through developing good life coping
skills. Their programs are for youth (ages 13–28), and includes families with
teenagers transitioning into adulthood.
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Request:
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$10,000
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CPA:
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2017 - No
Application
2016 - No
Application
2015 - No
Application
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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e)
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#18.05. - SFU Sustainable
Development Club
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Sustainable Communities Conference
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An application was received from the
Simon Fraser University (SFU) Sustainable Development Club requesting a grant
in support of the Sustainable Communities Conference to be held on 2018
January 27 at the Diamond Family Auditorium, SFU. The Sustainable Communities
Conference connects youth with BC’s sustainable development community to
share knowledge and develop tools among seasoned and emerging leaders.
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Request:
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$550
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CPA:
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2017 - No
Application
2016 - No
Application
2015 - No
Application
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MOVED BY councillor calendino
Seconded by councillor mcdonell
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THAT a one-time only grant in the
amount of $550 be awarded to the SFU Sustainable Development Club in support
of the Sustainable Communities Conference to be held on 2018 January 27 at
the Diamond Family Auditorium.
THAT a copy of this grant be
forwarded to the Sustainable City Advisory Committee for information.
CARRIED UNANIMOUSLY
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Boulevard Trees
Councillor Calendino inquired
regarding funding for replacement of problem trees on boulevards.
Staff advised that funding
information will be presented to Council during the budget workshops
scheduled for February.
Budget Workshops
The City Manager and the Director
Finance advised that the following Council workshops will be held in
February:
·
Provisional
Operating Plan – February 7
·
Reserve
Funds and Reserves – February 13
·
Provisional
Capital Plan & FMC meeting – February 14
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There were no inquiries brought
before the Committee at this time.
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MOVED BY councillor calendino
Seconded by councillor mcdonell
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THAT the Open Committee meeting do
now recess.
CARRIED UNANIMOUSLY
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The Open Committee meeting recessed
at 7:18 p.m.
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the Open Committee meeting do
now reconvene.
CARRIED UNANIMOUSLY
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The Open Committee meeting
reconvened at 7:19 p.m.
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT the Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Committee meeting adjourned
at 7:19 p.m.
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__________________________
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____________________________
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Blanka Zeinabova
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Councillor Dan Johnston
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Administrative Officer
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Chair
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