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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES – Wednesday, 2017
March 22
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City Hall,
4949 Canada Way, Burnaby, B.C. on Wednesday, 2017 March 22 at 5:30 p.m.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor Paul McDonell,
Member
ABSENT: Councillor Pietro Calendino,
Member
Councillor
Anne Kang, Member
STAFF: Mr.
Lambert Chu, City Manager
Mr.
Leon Gous, Director Engineering
Mr.
Bob Klimek, Acting Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation and Cultural Services
Mr.
Dave Critchley, Director Public Safety and Community Services
Mr.
Ed Kozak, Deputy Director Planning & Building
Mr.
John Cusano, Deputy Chief Building Inspector
Ms.
Sheri Jack, Special Events Officer
Ms.
Blanka Zeinabova, Administrative Officer
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The Chair called the Open Committee
meeting to order at 5:42 p.m.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the minutes of the Open meeting
of the Executive Committee of Council held on 2017 February 16 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the minutes of the Open meeting
of the Financial Management Committee held on 2017 February 22 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from Ms.
Sandy Biggerstaff, Executive Director, and Mr. Kyle Tiney, Director
Development and Communications of the Crisis Intervention and Suicide
Prevention Centre of BC, expressing appreciation to the City for funding
support for services provided by the organizations to Burnaby residents.
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Director Engineering submitted
a report seeking approval and funding for multi-year Engineering capital
infrastructure improvements (Combined Sewer Separation Program; Northeast
Burnaby Roads Intersection Improvements; Hastings Street Renewal Phase 5 of
5; 10th Avenue PRV & System Upgrade; Water Meter Reading
Project; Trenchless Rehabilitation; Laurel Street Works Yard On-Site
Contamination Cleanup; Developer Coordinated Roads; Coordinated Works –
Storm; Water Coordinated Works; Sanitary Coordinated Works; Centennial Way –
Horizons Phase II; Right-of-Way Acquisitions; and Prior Year Projects).
The
Director Engineering recommended:
1.
THAT Council approve the capital expenditure of $21.068 Million for
infrastructure capital improvements, as outlined in this report.
2.
THAT Council authorize staff to bring down a Capital Reserves bylaw in the
amount of $11.408 Million (inclusive of GST), and draw from the Sanitary
Sewer Capital Fund the amount of $6.106 Million (inclusive of GST) and the
Waterworks Utility Capital Fund the amount of $4.537 Million (inclusive of
GST).
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendations of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report seeking funding approval for City facilities capital
projects (Parks & Recreation; Library Buildings; Fire Halls; Resource and
Daycare Centres; Commercial Properties, Other Buildings; and Energy
Performance Program).
The
Director Engineering recommended:
1.
THAT Council approve the capital expenditure of $3.270 Million for facilities
capital projects, as outlined in this report.
2.
THAT Council authorize staff to bring down a Capital Reserves bylaw in the
amount of $3.423 Million (inclusive of GST) to finance the capital projects,
as outlined in this report.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendations of the
Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report seeking funding approval for 2017 Engineering New
Vehicles/Equipment (1T Crew Cab Pickup; 3/4T Crew Cab w/tailgate; Street
Garbage and Recycling Containers; and various equipment under $100K).
The
Director Engineering recommended:
1.
THAT Council approve the capital expenditure of $1.095 Million for New
Vehicle acquisitions, as outlined in this report.
2.
THAT Council authorize staff to bring down a Capital Reserves Bylaw in the
amount of $1.146 Million (inclusive of GST) to finance the capital
acquisitions, as outlined in this report.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendations of the
Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Acting Director Finance
submitted a report seeking funding from the Gaming Fund for five Council key
initiatives (Festivals & Event Grants; Burnaby Blues + Roots Festival;
Symphony in the Park; Intergovernmental Relations: Sister Cities; and
Anti-Graffiti Programs).
The
Acting Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council authorize funding
in the amount of $837,500 from the Gaming Fund to fund expenditures for five
2017 projects, as outlined in this report.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the
Acting Director Finance be adopted.
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amended
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MOVED BY COUNCILLOR MCDONELL
SECONDED BY COUNCILLOR JORDAN
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THAT the recommendation of the
Acting Director Finance be AMENDED to read: “THAT the Financial
Management Committee authorize funding in the amount of $837,500 from the
Gaming Fund to fund expenditures for five 2017 projects, as outlined in this
report.”
CARRIED UNANIMOUSLY
The motion, as AMENDED, was then put
and carried unanimously.
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The Acting Director Finance
submitted a report providing information on the Federal Government’s review
of the tax-exempt status of employer-provided group health benefit plans.
The
Acting Director Finance recommended:
1.
THAT the Financial Management Committee recommends Council advise the Union
of BC Municipalities that it is opposed to any decision in the future by the
Federal Government to include employer-provided group health benefit plans as
a taxable benefit under the Federal Income Tax Act.
2.
THAT this report be forwarded to Burnaby Members of Parliament and Burnaby
Board of Trade.
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT the recommendations of the Acting
Director Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Planning and
Building submitted a report proposing lease rates and anticipated lease
grants for 2018 for non-profit tenants at all City-owned Community Resource
Centres.
The
Director Planning and Building recommended:
1.
THAT Council be requested to approve the proposed 2018 lease rates for
Resource Centre tenants, as presented in Section 3.0 of this report.
2.
THAT information on the approved 2018 lease rates and the anticipated ease
grants be distributed to Resource Centre tenants.
3.
THAT Resource Centre tenants, which meet the grant eligibility criteria
established by Council, be invited to make an application for 2018 lease
grants.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendations of the Director
Planning and Building be adopted.
CARRIED UNANIMOUSLY
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The Director Public
Safety and Community Services submitted a report seeking approval to award
insurance contracts for the annual Property and Liability insurance programs
maintained by the City.
The
Director Public Safety and Community Services recommended:
1.
THAT the Financial Management Committee recommend Council approve the award
of nine (9) contracts of insurance, as specified in this report. The total
amount, payable to Willis Canada Inc., to fund the insurance premiums is
$900.000. Actual payment will be based on the final insurance agreements.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Director
Public Safety and Community Services be adopted.
CARRIED UNANIMOUSLY
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The Major Civic Building
Project Coordination Committee submitted a report seeking Bylaw funding for
the Feasibility Study to examine and assess identified building sites for
emergency power.
The
Major Civic Building Project Coordination Committee recommended:
1.
THAT the Financial Management Committee recommend that Council be requested
to bring down a Capital Reserves Bylaw in the amount of $250,000 (inclusive
of GST in the amount of $11,905) to finance the Feasibility Study to install
an emergency power supply at select City facilities described in Section 2.1
of this report.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Major
Civic Building Project Coordination Committee be adopted.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the New Applications –
Festivals Burnaby be received.
CARRIED UNANIMOUSLY
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a)
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#17-N-005 - Korean
Writers' Association of Canada
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Canada-Korean Literary Festival
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An application was received from the
Korean Writers' Association of Canada for the Canada-Korean Literary Festival
to be held on 2017 July 9 at the Shadbolt Centre for the Arts. This annual
event is held to create an understanding between the Canadian and Korean
cultures and forge a bond through multi-cultural performances, readings and
interpretation of foreign language poems.
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Request:
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$4,000
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CPA:
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2016
- $1,500 (Neighbourhood Grant)
2015
- $2,000 (Neighbourhood Grant)
2014
- $2,500 (Neighbourhood Grant)
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a Festivals Burnaby grant – Neighbourhood
Event in the amount of $1,500 be awarded to the Korean Writers’
Association of Canada for the Canada-Korean Literary Festival to be held on
2017 July 9 at Shadbolt Centre for the Arts.
CARRIED UNANIMOUSLY
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b)
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#17-S-006 - Bula! Fiji
Association of British Columbia
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2017 Fiji Festival
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An application was received from the
Bula! Fiji Association of British Columbia for the Fiji Festival to be held
on 2017 July 15 at Swangard Stadium. This free annual festival in its 16th
year will showcase a traditional Fijian ceremony and welcome remarks,
entertainment, talent and a fashion show, ethnic foods, cultural display and
soccer tournament.
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Request:
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$6,340
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CPA:
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2016
- $4,000 (Neighbourhood Grant)
2015
- $4,000 (Small Scale Grant)
2014
- $4,000 (Small Scale Grant)
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a Festivals Burnaby grant – Small
Scale Event in the amount of $4,000 be awarded to the Bula! Fiji
Association of British Columbia for the Fiji Festival to be held on 2017 July
15 at Swangard Stadium.
CARRIED UNANIMOUSLY
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c)
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#17-S-007 - Malakurd
Association
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Newroz Kurdish New Year Celebration
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An application was received from the
Malakurd Association for the Newroz Kurdish New Year Celebration to be held
on 2017 March 19 at Barnet Marine Park. This free event will celebrate the
Kurdish New Year through entertainment, food, kids' activities and a cultural
dance around fire.
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Request:
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$8,000
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CPA:
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2016
- No Application
2015
- No Application
2014
- No Application
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a Festivals Burnaby grant – Small
Scale Event in the amount of $2,500 be awarded to the Malakurd
Association for the Newroz Kurdish New Year Celebration to be held on 2017
March 19 at Barnet Marine Park.
CARRIED UNANIMOUSLY
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d)
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#17-S-008 - Edmonds City
Fair and Classic Car Show Committee
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Edmonds City Fair and Classic Car
Show
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An application was received from the
Edmonds City Fair and Classic Car Show Committee for the Edmonds City Fair
and Classic Car Show to be held on 2017 July 16 along Edmonds Street, from
Canada Way to Kingsway. The local event will highlight Burnaby's 125th
anniversary with free activities, entertainment and food. The event will
feature an old fashion City Fair with rides, petting zoo, children and family
activities, International Village and community displays and the Classic Car
Show for the public to view and enjoy.
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Request:
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$6,000
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CPA:
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2016
- $5,500 (Small Scale Grant)
2015
- $5,000 (Small Scale Grant)
2014
- $5,000 (Small Scale Grant)
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR johnston
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THAT a Festivals Burnaby grant – Small
Scale Event in the amount of $5,500 be awarded to Edmonds City Fair and
Classic Car Show Committee for the Edmonds City Fair and Classic Car Show to
be held on 2017 July 16 along Edmonds Street.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the New Applications be
received.
CARRIED UNANIMOUSLY
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a)
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#17.15. - Scouts Canada
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Scouting Programs
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An application was received from
Scouts Canada Pacific Coast Council requesting a grant to support Burnaby
based scouting programs for Beavers, Cubs, Scouts, Venturers and Rovers for
2017.
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Request:
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$6,000
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CPA:
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2016 - $5,000
2015 - $5,000
2014 - $5,000
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a grant in the amount of $5,000 be
awarded to Scouts Canada for their Scouting Programs in 2017.
CARRIED UNANIMOUSLY
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b)
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#17.16. - Cumberland
Place Community
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Canada 150th Cumberland Place Block
Party
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An application was received from
Cumberland Place Community requesting a grant to celebrate Canada’s 150th
birthday with a block party in the neighbourhood. Festivities will include a
bouncy castle for the kids, barbeque hot dogs, popcorn, performances as well
as a petting zoo.
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Request:
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$2,350
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a grant in the amount of $300 be
awarded to the Cumberland Place Community for their Canada 150th
Block Party to be held on 2017 July 1.
CARRIED UNANIMOUSLY
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c)
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#17.17. - The Maple Leaf
Singers
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Annual Spring Show
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An application was received from the
Maple Leaf Singers requesting a grant to assist with the cost of funding their
Annual Spring Show ‘From the Heart’ to be held at the Massey Theatre, New
Westminster on 2017 May 27 and 28.
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Request:
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$200
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CPA:
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2016 - $200
2015 - $200
2014 - $200
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT a grant in the amount of $200 be
awarded to the Maple Leaf Singers for their Annual Spring Show ‘From the
Heart’ to be held on 2017 May 27 and 28 at the Massey Theatre, New
Westminster.
CARRIED UNANIMOUSLY
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d)
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#17.18. - Inclusion BC
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Canada 150 Celebrations
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An application was received from
Inclusion BC requesting a grant to help celebrate Canada’s 150th birthday,
inclusively. This year, Inclusion BC will present the first ever Disability
Pride celebration including a parade in BC as part of Canada 150th.
As well, throughout 2017 the foundation will be giving grants to individuals,
families and community organizations to participate in existing celebrations,
parades and marches in their own communities. As an Inclusive Communities
Partner, the City will get included on the geo map with local events featured.
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Request:
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$1,000
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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e)
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#17.19. - Burnaby
Neighbourhood House
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North House
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An application was received from
Burnaby Neighbourhood House requesting a grant to assist with expenses
associated with the organization’s expansion and creation of a second
location (North House) in North Burnaby. Burnaby Neighbourhood House
provides programs and services to Burnaby residents of all ages and
backgrounds, and promotes volunteering with meaningful experiences that help
residents gain employment skills.
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Request:
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$20,000
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CPA:
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2016 - No
Application
2015 - Denied
($1,500 in-kind printing)
2014 - $5,000
(Gilpin Daycare)
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT a grant in the amount of $20,000 be
awarded to Burnaby Neighbourhood House towards programs and services offered
by the organization to Burnaby residents.
CARRIED UNANIMOUSLY
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f)
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#17.20. - Burnaby Minor
Hockey Association
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Provincial Tournament
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An application was received from the
Burnaby Minor Hockey Association (Bantam A1 Team) requesting a grant to
assist with travel expenses for 17 players, Burnaby residents, to attend the
BC Hockey Provincial tournament to be held on 2017 March 18 – 23 in Kamloops,
BC.
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Request:
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Unspecified
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT a grant in the amount of $1,000 be
awarded to the Burnaby Minor Hockey Association to assist with travel
expenses for the Bantam A1 Hockey Team to participate at the BC Hockey
Provincial tournament to be held on 2017 March 18 – 23 in Kamloops, BC.
CARRIED UNANIMOUSLY
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g)
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#17.21. - Variety - The
Children's Charity of BC
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Variety Kids Campaign 2017/2018
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An application was received from
Variety – The Children’s Charity of BC requesting a grant to assist with
their new Variety Kids Campaign in 2017/2018. Variety’s goal is to improve
the quality of life for children who have special needs and to support them
in their development. The organization helps over 1,600 children each year,
spending an average of $2,500 per child.
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Request:
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$10,000
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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Councillor Jordan
Councillor Jordan thanked staff for
providing memorandums with background information regarding ‘2017 Kingsway
Assessment Changes’ and ‘BC Budget 2017 – Proposed MSP Premium Reduction’.
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There were no inquiries brought
before the Committee at this time.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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This Open Committee meeting
adjourned at 7:03 p.m.
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__________________________
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____________________________
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Blanka Zeinabova
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Councillor Dan Johnston
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Administrative Officer
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Chair
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