Financial Management Committee

 

NOTICE OF OPEN MEETING

 

 

DATE:

THURSDAY, 2018 February 15

 

 

TIME:

5:00 PM

 

 

PLACE:

Council Committee Room, Burnaby City Hall

 

 

A G E N D A

 

 

 

1.

CALL TO ORDER

PAGE

 

2.

MINUTES

 

 

a)

Minutes of the Financial Management Committee Open meeting held on 2018 January 16

1

 

3.

CORRESPONDENCE

 

 

a)

Correspondence from Anthony Juo (Team Canada Dance)

Re: Letter of Appreciation (#17.54.)

9

 

b)

Correspondence from the Union of BC Municipalities

Re: 2017 Emergency Social Services - Approval and Terms & Conditions

10

 

c)

Memorandum from the City Clerk

Re: Tabled Matter - Grant Application #18.03. - Moscrop Secondary School

14

 

4.

REPORTS

 

 

a)

Report from the Chief Information Officer

Re: Property Tax System Replacement Project

16

 

b)

Report from the Director Engineering

Re: Asset Management Plan - Roads & Transportation

19

 

c)

Report from the Director Engineering

Re: 2018 February Engineering Capital Infrastructure Bylaw Funding Request - Transportation

21

 

d)

Report from the Director Engineering

Re: 2018 February Engineering Capital Infrastructure Bylaw Funding Request - Facilities Management

26

 

e)

Report from the Director Engineering

Re: 2018 February Engineering Capital Infrastructure Bylaw Funding Request - Infrastructure

31

 

f)

Report from the Director Finance

Re: Amendment to the Burnaby Business Improvement Area (Burnaby North Road) Bylaw 2013

37

 

g)

Report from the Director Parks, Recreation & Cultural Services

Re: 2018 January - Parks, Recreation and Cultural Services Gaming Fund Projects

39

 

h)

Report from the Burnaby Festival of Learning Steering Committee

Re: Burnaby Festival of Learning

42

 

i)

Report from the Director Public Safety & Community Services

Re: Security System Projects Capital Funding Request

45

 

j)

Report from the Director Public Safety & Community Services

Re: RCMP 2018 Capital Projects January Funding Request

48

 

k)

Report from the Director Public Safety & Community Services

Re: Deer Lake Renovation Projects Capital Funding Request

51

 

l)

Report from the Major Civic Building Project Coordination Committee

Re: South Burnaby Ice Arena

ON TABLE

 

5.

NEW APPLICATIONS - FESTIVALS BURNABY

 

 

 

a)

#18-N-001 - Scandinavian Cultural Society

53

 

Leif Erikson Day Festival

 

 

An application was received from the Scandinavian Cultural Society for the Leif Erikson Day Festival to be held on 2018 September 29 at the Scandinavian Community Centre.  This annual festival highlights a different Nordic country by showcasing its history and current endeavours and the contributions to Canadian society made by its people.  This year the Festival will showcase Iceland.  There will be presentations by experts, concerts, workshops, ethnic foods, videos, arts and crafts for children, and something on Leif Erikson himself.

 

 

Request:

$2,000

CPA:

2017 - $2,000 (Neighbourhood Grant)

2016 - $3,500 (Neighbourhood Grant)

2015 - $3,000 (Neighbourhood Grant)

 

b)

#18-N-002 - Culture Chats BC Association

55

 

Intercultural Community Arts Festival

 

 

An application was received from the Culture Chats BC Association for the Intercultural Community Arts Festival to be held on 2018 June 30 at Burnaby Neighbourhood House.  This one day community arts festival will celebrate and showcase multicultural arts and talents.  Event activities will include an immigrant art exhibition, language based word games, a multicultural dialogue story creation and more.

 

 

Request:

$2,000

CPA:

2017 - $1,000 (Neighbourhood Grant)

2016 - No Application

2015 - No Application

 

 

c)

#18-S-001 - Vancouver Tagore Society

57

 

West Coast Tagore Festival 2018

 

 

An application was received from the Vancouver Tagore Society for the West Coast Tagore Festival 2018 to be held on 2018 September 15-16 at the James Cowan Theatre, Shadbolt Centre for the Arts.  The Festival will celebrate life and work of Nobel-laureate poet and world cultural icon Rabindranath Tagore, and showcase talented performing artists.  Reputed scholars and multicultural poets will present work of Tagore through music, dance, lectures and exhibits.

 

 

Request:

$10,000

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

 

 

 

 

 

6.

NEW APPLICATIONS

 

 

a)

#18.06.p - Volunteer Grandparents

59

 

Anniversary Campaign

 

 

An application was received from the Volunteer Grandparents requesting an in-kind printing grant in support of their 45th anniversary in 2018 of delivering programs in Burnaby.  The Family Match Program and the School Grandparent Program create true extended families, providing positive benefits for senior volunteers and children.

 

 

Request:

$1,000

in-kind printing

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

 

b)

#18.07.p - Burnaby Arts Council

60

 

2018 Arts BC Conference

 

 

An application was received from the Burnaby Arts Council requesting an in-kind grant for printing costs for the 2018 Arts BC Conference (co-hosted by Arts BC and the Burnaby Arts Council) to be held on 2018 May 10-12 at the Nikkei National Museum and Cultural Centre.  The annual conference brings together hundreds of arts and cultural leaders from across the Province for a weekend of learning, networking, and skill development. 

 

 

Request:

$2,000

in-kind printing

CPA:

2017 - $1,000 in-kind printing

(Summer Arts Festival)

2016 - $1,000 in-kind printing

(Deer Lake Craft Festival)

2015 - No Application

 

c)

#18.08. - Community Centred College for the Retired

61

 

Courses and Programs

 

 

An application was received from the Community Centred College for the Retired requesting a grant to assist with the cost of courses and programs provided by the College.

 

 

Request:

Unspecified

CPA:

2017 - $1,500

2016 - $1,500

2015 - $2,500

 

 

 

 

 

d)

#18.09. - Consulate General of the Republic of Korea

63

 

"Ayla: The Daughter of War" Movie Screening

 

 

An application was received from the Consulate General of the Republic of Korea, in cooperation with the Consulate General of the Republic of Turkey, requesting a grant to assist with screening of the Turkish film “Ayla: The Daughter of War” to be held at the Michael J. Fox Theatre on 2018 March 28. This film showcases the true story of the relationship between a young Korean girl saved by a Turkish sergeant during the Korean War.

 

 

Request:

$2,500

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

 

e)

#18.10. - Burnaby Mountain Secondary School

64

 

Oxford Cup Finals International Debating Championship

 

 

An application was received from the Burnaby Mountain Secondary School requesting a grant to assist with travel expenses for two (2) students, Miranda Collett and Carolyn Chen, to participate at the Oxford Cup Finals International Debating Championship to be held on 2018 March 10 in Oxford, England.

 

 

Request:

Unspecified

CPA:

2017 - No Application

2016 - $1,000 (Improv Games)

2015 - No Application

 

7.

NEW BUSINESS

 

 

a)

Terms of Reference Update

 

 

8.

INQUIRIES

 

 

9.

ADJOURNMENT