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FINANCIAL
MANAGEMENT COMMITTEE MINUTES
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Thursday, 2015 April 23
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An ‘Open’ meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City Hall,
4949 Canada Way, Burnaby, B.C. on Thursday, 2015 April 23 at 4:15 p.m.
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PRESENT: Councillor Dan
Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr. Chad
Turpin, Deputy City Manager
Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Leon Gous, Director Engineering
Mr.
Dave Ellenwood, Director Parks, Recreation and Cultural Services
Ms.
Pat Tennant, Director Human Resources
Ms.
Blanka Zeinabova, Administrative Officer
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The
Chair called the Open meeting to order at 4:51 p.m.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT the minutes of the 'Open'
meeting of the Financial Management Committee held on 2015 March 26 be
adopted.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR MCDONELL:
SECONDED BY COUNCILLOR JORDAN:
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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A memorandum was received from the Director
Human Resources providing information about a new initiative endorsed by
Management Committee to provide staff with opportunities and support for
enhancing their formal education, such as acquiring certificates, diplomas
and degrees, and to develop the City’s workforce for the future.
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A memorandum was received from the
City Clerk advising that Council, at its Open meeting held on 2015 April 13,
received the above noted report and REFERRED this report to the Financial
Management Committee for review.
Arising from discussion, Councillor
Jordan was granted leave by the Committee to introduce the following motion:
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MOVED BY COUNCILLOR jordan:
SECONDED BY COUNCILLOR mcdonell:
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THAT the recommendation no. 1 in the
report be AMENDED to enter into the licence and operating agreement until
2017 December 31.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR MCDONELL:
SECONDED BY COUNCILLOR JORDAN:
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THAT the report be forwarded back to
Council.
CARRIED
UNANIMOUSLY
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Director Parks, Recreation and
Cultural Services submitted a report seeking approval to complete a
civic memorial to Dr. Sun Yat-Sen in Central Park.
The Director Parks, Recreation and Cultural Services
recommended:
1.
THAT the Financial Management Committee request Council authorize the
continuance of the detailed design through to complete construction of the
Sun Yat-Sen Memorial, as outlined in this report.
2.
THAT a copy of this report be advanced to the Parks, Recreation and Culture
Commission for their information.
3.
THAT a copy of this report be advanced to the International Relations &
Friendship Cities Committee for their information.
4.
THAT a copy of this report be sent to the Dr. Sun Yat-Sen Foundation for
Peace and Education, c/o Mr. Kevin Shaoyi Xin.
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MOVED BY councillor JORDAN:
SECONDED BY councillor mcdonell:
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THAT the recommendations of the
Director Parks, Recreation and Cultural Services be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report requesting funding approval for various capital
improvements.
The
Director Engineering recommended:
1.
THAT the Financial Management Committee recommend Council approve the capital
expenditure of $3.045 million for various capital improvements, as outlined
in this report.
2.
THAT the Financial Management Committee recommend Council to authorize staff
to bring down a bylaw in the amount of $3.041 million (inclusive of GST), and
draw from the Sanitary Sewer Capital Fund the amount of $140,000 to finance
the capital programs as outlined in this report.
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT
the recommendations of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report requesting funding approval for Engineering equipment and
new vehicles.
The
Director Engineering recommended:
1.
THAT the Financial Management Committee recommend Council approve the capital
expenditure of $2.4666 million for various capital improvements, as outlined
in this report.
2.
THAT the Financial Management Committee recommend Council to authorize staff
to bring down a bylaw in the amount of 2.790 million (inclusive of GST) to
finance the capital equipment as outlined in this report.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
the recommendations of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Finance submitted a
report providing comparative information for 2015 Property Assessments, New
Growth and Home Owner Grant eligibility.
The
Director Finance recommended:
1.
THAT the Financial Management Committee receive this report for information.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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The Committee
requested to add information to the report that there are additional 324
properties over the threshold that do not get grant in 2015, and forward same
to Council.
Councillor Johnston
Councillor
Johnston noted that the Financial Management Committee will be also responsible
for the school daycare facilities and parks projects with bonus density.
Councillor Jordan
Councillor Jordan inquired
regarding interest on gaming projects.
Staff undertook to provide
information at the next meeting.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
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The meeting recessed at
5:35 p.m.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
this meeting do now reconvene.
CARRIED UNANIMOUSLY
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The meeting reconvened at
5:45 p.m.
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MOVED BY councillor Mcdonell:
SECONDED BY councillor jordan:
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The
Open meeting adjourned at 5:45 p.m.
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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