FINANCIAL
MANAGEMENT COMMITTEE MINUTES
|
Thursday, 2015 November
26
|
|
An ‘Open’ meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City Hall,
4949 Canada Way, Burnaby, B.C. on Thursday, 2015 November 26 at 5:30 p.m.
|
PRESENT: Councillor Colleen Jordan,
Vice Chair
Councillor
Paul McDonell, Member
ABSENT: Councillor
Dan Johnston, Chair (due to injury)
STAFF: Mr. Bob
Moncur, City Manager
Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Leon Gous, Director Engineering
Ms.
Shari Wallace, Chief Information Office
Mr.
Doug Spindler, Assistant Director - Treasury Services
Mr.
John Cusano, Deputy Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
The
Chair called the 'Open' meeting to order at 5:30 p.m.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT the minutes of the 'Open'
meeting of the Financial Management Committee held on 2015 November 16 be
adopted.
CARRIED UNANIMOUSLY
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the correspondence be received.
CARRIED UNANIMOUSLY
|
A memorandum was received
from the Chief Information Officer providing a status update regarding the
annual SAP Software and Enterprise Maintenance Support contract.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the reports be received.
CARRIED UNANIMOUSLY
|
The Director Finance
submitted a report providing the 2016 - 2020 Provisional Financial Plan.
The
Director Finance recommended:
1.
THAT Financial Management Committee recommend Council receive the 2016 - 2020
Provisional Financial Plan.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
|
The Director Finance
submitted a report providing for the recapture of credit card merchant fees.
The
Director Finance recommended:
1.
THAT Financial Management Committee recommend Council authorize staff to
implement the proposed model for the recapture of credit card merchant fees
as outlined in this report.
2.
THAT Financial Management Committee recommend Council authorize staff to
bring down a fee recovery bylaw related to the use of credit cards.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the recommendations of the Director Finance be adopted.
CARRIED UNANIMOUSLY
|
The Director Finance
submitted a report seeking authorization to provide City employees with an
opportunity to participate in a transit subsidy program.
The
Director Finance recommended:
1.
THAT Financial Management Committee recommend Council authorize staff to
implement an Employee Transit Incentive Program effective 2016 January
01 as outlined in this report.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
|
The Director Finance
submitted a report seeking approval for an expenditure of up to $815,000 to
renew the City Vehicle Fleet Insurance Program.
The
Director Finance recommended:
1.
THAT Financial Management Committee recommend Council to approve an
expenditure of up to $815,000 payable to Willis Canada to fund the City's
Fleet Auto Liability, Collision, and Comprehensive insurance programs as
further specified in this report.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
|
The Director Engineering
submitted a report requesting approval and funding for constructions of 2016
capital infrastructure programs for water PRVs and watermains.
The
Director Engineering recommended:
1.
THAT Council approve capital expenditures of $700,000 for infrastructure
programs as outlined in this report.
2.
THAT Council authorize staff to fund from the Waterworks Utility Capital Fund
the amount of $732,700 (inclusive of GST) to finance the capital programs as
outlined in this report.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the recommendations of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
|
The Major Civic Building
Project Coordination Committee submitted a report seeking bylaw funding for
the Deer Lake / West Building Interior Renovations project.
The
Major Civic Building Project Coordination Committee recommended:
1.
THAT Financial Management Committee recommend Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $1.4 million (inclusive
of GST @ 5%) to finance the Deer Lake Centre / West Building Interior
Renovations project.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT the recommendation of the Major
Civic Building Project Coordination Committee be adopted.
CARRIED UNANIMOUSLY
|
Councillor
Jordan
Councillor Jordan referred to a
memorandum from the Director Finance in response to a motion made at the
Financial Management Committee meeting held on 2015 June 25 regarding a
resolution to amend Workers Compensation Act. The Director Finance submitted
a draft report in September with the following resolution for consideration
for submission to the 2016 UBCM Convention:
Workers Compensation Coverage for
Elected Officials
WHEREAS elected officials within BC
municipalities provide their communities with invaluable services during and
outside of regular Council Meetings;
AND WHEREAS in the absence of
personal disability insurance elected officials are at personal financial
risk should they inadvertently become injured while conducting municipal
business on behalf of their constituents;
THEREFORE BE IT RESOLVED that the
Workers Compensation Board amend the Workers Compensation Act to allow for
compensation coverage for elected officials while conducting municipal
business.
Arising from discussion, Councillor
McDonell was granted leave by the Committee to introduce the following
motion:
MOVED BY councillor Mcdonell
SECONDED BY
councillor jordan
THAT the Financial Management
Committee recommend Council approve the submission of the resolution to the
2016 Union of BC Municipalities Convention.
CARRIED UNANIMOUSLY
|
There
were no inquiries brought before the Committee at this time.
|
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
|
The
meeting recessed at 5:55 p.m.
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the Open Committee meeting do now reconvene.
CARRIED UNANIMOUSLY
|
The
meeting reconvened at 6:04 p.m.
MOVED BY councillor Mcdonell
SECONDED BY councillor jordan
|
|
THAT
the 'Open' Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
|
The
'Open' meeting adjourned at 6:04 p.m.
|
|
|
|
|
|
|
|
|
________________________
|
________________________
|
Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
|
Councillor
Colleen Jordan
VICE
CHAIR
|