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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, City Hall, 4949
Canada Way, Burnaby, BC on Wednesday, 2018 June 13 at 5:30 p.m.
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1.
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CALL
TO ORDER
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PRESENT: Councillor Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Pietro Calendino, Member
Councillor
Paul McDonell, Member
STAFF: Mr. Lambert Chu, City Manager
Mr. Leon Gous, Director Engineering
Ms. Noreen Kassam,
Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Ed Kozak, Deputy Director
Planning & Building
Mr. Doug Louie,
Assistant Director Engineering, Transportation
Ms. Shari Wallace, Chief
Information Officer
Ms. Monica Macdonald,
Administrative Officer
The Chair called the Open meeting
to order at 5:32 p.m.
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR calendino
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THAT the minutes of the Financial
Management Committee Open meeting held on 2018 May 23 be adopted.
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CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR
mcdonell
Seconded by
COUNCILLOR jordan
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THAT the delegation be heard.
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CARRIED UNANIMOUSLY
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Mr. Stephen D’Souza, Executive Director,
Burnaby Community Services, appeared before the Committee and provided an
overview of the organization’s publications produced in print and available
on-line for use by community support agencies and individuals.
The speaker advised some
publications are designed to assist community groups and other agencies such
as the “Yellow Card” used by Burnaby Seniors; while other materials are
intended to help individuals, for example the ”Blue Card” which provides
information to the homeless. The publications are intended to help people
with a broad range of needs connect with their community, and are available
in multiple languages.
The delegation clarified that the
in-kind printing grant under consideration would be used specifically for
publication of: brochures for various programs, the Community Outreach
Resources Card for those who are homeless or at-risk of homelessness, and the
VOBS Senior Resource Card for seniors requiring intermediate intervention.
The City’s cash grant will be used for printing publications of unusual size
and format that cannot be produced by the City’s Printshop.
The delegation thanked the City for
the financial support that has been given to Burnaby Community Services over
the years.
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MOVED BY
COUNCILLOR mcdonell
Seconded
by COUNCILLOR calendino
THAT Item 8 – Closed be
brought forward for consideration at this time.
CARRIED
UNANIMOUSLY
Public excluded according
to Sections 90 and 92 of the Community Charter.
MOVED BY COUNCILLOR
calendino
Seconded
by COUNCILLOR mcdonell
THAT this Open Committee
meeting do now recess.
CARRIED UNANIMOUSLY
The Open Committee meeting
recessed at 5:50 p.m.
MOVED BY COUNCILLOR calendino
Seconded by
COUNCILLOR mcdonell
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THAT the Open Committee meeting do
now reconvene.
CARRIED UNANIMOUSLY
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The Open Committee meeting
reconvened at 5:58 p.m.
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The normal order of
the agenda resumed.
MOVED BY COUNCILLOR
jordan
Seconded by
COUNCILLOR mcdonell
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THAT the correspondence be received.
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CARRIED UNANIMOUSLY
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Correspondence was received from Mr.
Stephen D’Souza, Executive Director, Burnaby Community Services, providing
additional information to an in-kind grant request made by the organization
for printing services.
This matter was considered earlier
in the agenda under Item 3(a).
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A memorandum was received from the
Director Parks, Recreation and Cultural Services regarding a request to
dedicate Delta-Halifax Park in honour of Freeman James Alfred Barrington.
Arising from discussion, the
following motion was introduced:
MOVED BY
COUNCILLOR calendino
Seconded by
COUNCILLOR jordan
THAT this matter be REFERRED
back to staff for additional information.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR
mcdonell
Seconded by
COUNCILLOR jordan
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THAT the “2018 June Engineering
Capital Infrastructure Gaming Reserve Request – Laurel Contamination Cleanup”
report from the Director Engineering be added to the agenda as Item 5(h).
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CARRIED UNANIMOUSLY
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MOVED BY
COUNCILLOR mcdonell
Seconded by
COUNCILLOR jordan
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THAT the reports be received.
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CARRIED UNANIMOUSLY
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The Chief
Information Officer submitted a report seeking authority to enter into third
party exchange agreements in support of the City's long-term strategy to
implement a City-owned fibre communications network.
The Chief
Information Officer recommended:
1. THAT Financial Management
Committee recommend Council authorize staff to negotiate and enter into third party agreements in
support of the City's Fibre Network Strategy.
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MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR jordan
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THAT the recommendation of the Chief
Information Officer
be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report requesting the use of Gaming Reserves to complete the funding
of the temporary Works Yard at Ledger Avenue.
The Director Engineering recommended:
1. THAT the Financial
Management Committee authorize the use of Gaming Reserves in the amount of
$1,000,000 to fully fund the 2018 Annual Plan for the temporary Works Yard at
Ledger Avenue as outlined in this report.
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MOVED BY COUNCILLOR
jordan
Seconded by
COUNCILLOR mcdonell
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report establishing and updating street use permits and associated
fees and penalties for third party work or activities on City streets.
The Director Engineering recommended:
1. THAT the Financial
Management Committee recommend Council approve the Engineering street use permits and
associated fees and penalties as
outlined in this report.
2. THAT the Financial
Management Committee recommend Council authorize the City Solicitor to bring
forward amendments to the Street and Traffic Bylaw and Bylaw Notice
Enforcement Bylaw to establish, update and enforce the various street use
permits as outlined in this report.
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MOVED BY COUNCILLOR
jordan
Seconded by
COUNCILLOR calendino
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THAT the recommendations of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report requesting funding to finance Engineering capital infrastructure
projects.
The Director Engineering recommended:
1. THAT the Financial
Management Committee recommend Council authorize the City Solicitor to bring
forward a Capital Reserve Fund Bylaw in the amount of $2,775,000 to finance
the Development Coordinated Works capital infrastructure project as outlined
in this report.
2. THAT the Financial
Management Committee recommend Council authorize the use of Water Works
Reserves in the amount of $100,000 to finance the Pressure Reducing Valve
Station Replacement capital infrastructure project as outlined in this report.
3. THAT the Financial
Management Committee recommend Council authorize the use of Sanitary Sewer
Reserves in the amount of $150,000 to finance the Development Coordinated
Works capital infrastructure project as outlined in this report.
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MOVED BY COUNCILLOR
jordan
Seconded by
COUNCILLOR calendino
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THAT the recommendations of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director
Finance submitted a report establishing
Statutory Off-Street Parking Reserve Funds for the Hastings Street, and Metrotown,
Edmonds, Lougheed and Brentwood Town Centres Off-Street Parking Program.
The Director Finance recommended:
1. THAT Financial Management Committee
recommend Council authorize the City Solicitor to bring forward a bylaw to
establish separate statutory reserve funds for money received in lieu of
providing off-street parking, as per Section 525 of the Local Government Act,
for commercial uses in the Hastings Street, Metrotown Centre, Edmonds Town
Centre, Lougheed Town Centre, and Brentwood Town Centre Area Plans, as
outlined in this report.
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MOVED BY
COUNCILLOR jordan
Seconded by
COUNCILLOR calendino
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THAT the recommendation of the
Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director Finance submitted a
report providing
information on the 2017 Gas Tax funding received and utilized by the City.
The
Director Finance recommended:
1. THAT Financial Management Committee
recommend Council receive this report for information.
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MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR mcdonell
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THAT the recommendation of the
Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director Public
Safety and Community Services submitted a report requesting a Capital
Reserve Fund Bylaw to finance the purchase of Portable Radio Repeaters.
The Director Public Safety and
Community Services recommended:
1. THAT the Financial
Management Committee recommend Council authorize the City Solicitor to bring
forward a Capital Reserve Fund Bylaw in the amount of $80,000 to finance the
Portable Radio Repeaters project as outlined in this report.
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MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR jordan
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THAT the recommendation of the
Director Public Safety and Community Services be adopted.
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CARRIED UNANIMOUSLY
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h)
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Report from the Director Engineering
Re: 2018 June Engineering Capital
Infrastructure Gaming Reserve Request – Laurel Contamination Cleanup___________________________
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The Director
Engineering submitted a report requesting
the use of Gaming Reserves to finance the cleanup of Laurel Works Yard
contamination.
The Director Engineering
recommended:
1. THAT the Financial Management
Committee authorize the use of Gaming Reserves in the amount of $1,000,000 to
finance the cleanup of Laurel Works Yard contamination as outlined in this
report.
MOVED BY
COUNCILLOR calendino
Seconded by
COUNCILLOR mcdonell
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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Director
Finance – Financial Report
The
Director Finance submitted the “Financial Report as at 2018 Period 05” report.
MOVED
BY COUNCILLOR calendino
Seconded
by COUNCILLOR mcdonell
THAT the Financial Report
be received for information.
CARRIED UNANIMOUSLY
Councillor Jordan – Residential
Property Tax Rate Changes for 2019
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Councillor Jordan inquired
regarding the Provincial Budget announcement to increase residential
property tax rates on high-value properties in 2019, and the impact this will
have on Burnaby properties.
Staff undertook to
provide information.
This item was dealt
with previously in the agenda.
MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR mcdonell
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THAT the New Applications -
Festivals Burnaby be received.
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CARRIED UNANIMOUSLY
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a)
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#18-N-008 - Pandit Jasraj
School of Music Foundation
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Celebration
of a Legend on his 88th Birthday: Pandit Jasraj Live in Concert
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An application was received from the
Pandit Jasraj School of Music Foundation for the Celebration of a Legend on
his 88th Birthday: Pandit Jasraj Live in Concert event to be held on 2018
August 26 at the James Cowan Theatre (Shadbolt Centre for the Arts). This
concert is to celebrate the 88th birthday of Pandit Jasraj. The Pandit Jasraj
School of Music Foundation would like to bring Pandit Jasraj and his foremost
disciples for a live Indian classical vocal concert.
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Request:
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$5,000
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CPA:
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2017 - No Application
2016 - $3,000 (Neighbourhood Grant)
2015 - No Application
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MOVED BY
COUNCILLOR calendino
Seconded by
COUNCILLOR mcdonell
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THAT a grant in the amount of $3,000
be awarded to the Pandit Jasraj School of Music Foundation for the
Celebration of a Legend on his 88th Birthday: Pandit Jasraj Live in Concert
event to be held on 2018 August 26 at the James Cowan Theatre.
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CARRIED UNANIMOUSLY
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b)
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#18-L-006 - CCSA Canadian
Community Service Association
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2018 Chinese Cultural Heritage
Festival and the
10th Vancouver Water-Splashing
Festival
(Deferred on 2018 May 23)
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An application was received from the
CCSA Canadian Community Service Association for the Chinese Cultural Heritage
Festival and the 10th Vancouver Water-Splashing Festival to be held on 2018 July
29 at Swangard Stadium. This free, one day large scale public event promotes
Chinese heritage and culture not only to Chinese people but to all people
from different ethnic backgrounds.
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Request:
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$25,000
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CPA:
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2017 - $6,000 (Large Scale Grant)
2016 - No Application
2015 - No Application
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MOVED BY COUNCILLOR
jordan
Seconded by
COUNCILLOR calendino
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THAT a grant in the amount of $10,000
be awarded to the CCSA Canadian Community Service Association for the Chinese
Cultural Heritage Festival and the 10th Vancouver Water-Splashing Festival to
be held on 2018 July 29 at Swangard Stadium.
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CARRIED UNANIMOUSLY
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MOVED BY
COUNCILLOR calendino
Seconded by
COUNCILLOR mcdonell
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THAT the New Applications be
received.
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CARRIED UNANIMOUSLY
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a)
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#18.22.p - Burnaby
Community Services
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Various Publications
(Deferred on 2018 May 23)
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An application was received from
Burnaby Community Services requesting an in-kind grant to assist with the
printing cost of various publications provided by the Society. These
publications include: the Community Resource Guide; Ready, Set, Learn
brochure; As We Age Seniors Resource Guide; Seniors Resource Card; and
Community Outreach Resources Card.
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Request:
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$7,750
in-kind printing
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CPA:
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2017 – $3,875 in-kind printing
2016 – No Application
2015 – No Application
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MOVED BY COUNCILLOR
mcdonell
Seconded by
COUNCILLOR jordan
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THAT an in-kind grant up to the
amount of $7,750 be awarded to the Burnaby Community Services to assist
with the cost of printing various publications provided by the Society.
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CARRIED UNANIMOUSLY
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b)
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#18.28. - Volunteer
Burnaby
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Community Programming
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An application was received from
Volunteer Burnaby requesting a grant to assist with the cost of community
programming provided by the organization to the citizens of Burnaby for 2018.
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Request:
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$12,000
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CPA:
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2017 - $12,000
2016 - $12,000
2015 - $12,000
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MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR jordan
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THAT a grant in the amount of $12,000
be awarded to Volunteer Burnaby to assist with the cost of community
programming provided by the organization to the citizens of Burnaby for 2018.
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CARRIED UNANIMOUSLY
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c)
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#18.29. - Metro Minor
Ball Hockey Association
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2018 Western Challenge Cup
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An application was received from the
Metro Minor Ball Hockey Association requesting a grant to assist with travel
expenses for twelve (12) Burnaby residents on the U13 Team to compete in the
2018 Western Challenge Cup to be held on 2018 July 12-15 in Victoria, BC.
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Request:
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$1,000
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CPA:
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2017 - $1,000
2016 - No Application
2015 - No Application
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MOVED BY
COUNCILLOR calendino
Seconded by
COUNCILLOR mcdonell
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THAT a grant in the amount of $1,000
be awarded to the Metro Minor Ball Hockey Association to assist with travel
expenses for twelve (12) Burnaby residents on the U13 Team to compete in the
2018 Western Challenge Cup to be held on 2018 July 12-15 in Victoria, BC.
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CARRIED UNANIMOUSLY
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d)
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#18.30. - Burnaby Girls
Soccer Club - "U17 Blaze"
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Provincial "B" Cup
Tournament
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An application was received from the
Burnaby Girls Soccer Club “U17 Blaze” team requesting a grant to assist with
travel expenses for fourteen (14) players and Burnaby residents to
participate at the Provincial “B” Cup Tournament to be held on 2018 July 4-8
in Kamloops, BC.
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Request:
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$1,000
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CPA:
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2017 - No Application
2016 - $1,000
2015 - $1,000
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MOVED BY COUNCILLOR
calendino
Seconded by
COUNCILLOR jordan
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THAT a grant in the amount of $1,000
be awarded to Burnaby Girls Soccer Club to assist with travel expenses for
fourteen (14) Burnaby residents on the “U17 Blaze” team to participate at the
Provincial “B” Cup Tournament to be held on 2018 July 4-8 in Kamloops, BC.
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CARRIED UNANIMOUSLY
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MOVED BY
COUNCILLOR mcdonell
Seconded by
COUNCILLOR jordan
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Committee meeting adjourned
at 6:45 p.m.
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__________________________
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____________________________
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Monica Macdonald
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Councillor Dan Johnston
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Administrative Officer
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Chair
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