Executive Committee of Council

Executive Committee of Council

M I N U T E S

An ‘Open’ meeting of the Executive Committee of Council was held in the Council Committee Room, Main Floor, City Hall, 4949 Canada Way, Burnaby, BC on Thursday, 2015 June 18 at 5:00 PM

1.	CALL TO ORDER

The Chair called the Open meeting to order at ______ p.m.

2.	MINUTES

(a)

Minutes of the Executive Committee of Council

'Open' meeting held on 2015 May 21

MOVED BY

Seconded by

THAT the minutes of the Executive Committee of Council 'Open' meeting held on 2015 May 21 be adopted.

3.	CORRESPONDENCE

MOVED BY

Seconded by

THAT the correspondence be received.

(a)

Correspondence from Richard Major Art Group

Re: Returned Cheque (#15/10)

Correspondence was received from Phyllis Anthony, Treasurer, the Richard Major Art Group (RMAG) advising that as of 2015 May 20 the RMAG has made a decision to disband. Ms. Anthony thanked Council for support and returned a cheque in the amount of $300.

4.	REPORTS

MOVED BY

Seconded by

THAT the report be received.

(a)

Report from the Executive Committee of Council

Re: Donation of Surplus Bicycles to Bicycles for Humanity

The Chair and Members of the Executive Committee of Council submitted a report, together with a memorandum from the Director Finance, seeking approval to donate surplus Police recovered bicycles to Bicycles for Humanity.

The Chair and Members of the Executive Committee of Council recommended:

1. THAT Council approve the donation of twenty-five (25) surplus bicycles with a total estimated value of $625 to Bicycles for Humanity (Vancouver Chapter) as outlined in this report.

2. THAT a copy of this report be forwarded to the Bicycles for Humanity, c/o Vancouver Chapter.

MOVED BY

Seconded by

THAT the recommendations of the Chair and Members of the Executive Committee of Council be adopted.

5.	FESTIVALS BURNABY GRANTS APPROVED

6.	NEW APPLICATIONS - FESTIVALS BURNABY

MOVED BY

Seconded by

THAT the New Applications - Festivals Burnaby be received.

Neighbourhood Events

(a)	#15-N-009 - Burnaby North Road Business Improvement Association
	Korean Community Day
	An application request was received from the Burnaby North Road Business Improvement Association (BIA) for the Korean Community Day event to be held on 2015 September 26 at 4501 North Road, North Road Centre Mall. This second annual Korean Community Day coincides with Korean thanksgiving and will showcase Korean culture and artistry and includes displays of dolls, original paitings and costumes, performances and demonstrations of Korean dancing and signing and a Kim Chi Tasting competition at participating restaurants.
	Request:	$4,000	CPA:	2014 - No Application 2013 - No Application 2012 - No Application 2011 - $3,000 (Neighbourhood Grant)

MOVED BY

Seconded by

THAT a grant in the amount of $_____ be awarded to the Burnaby North Road Business Improvement Association for the Korean Community Day event to be held on 2015 September 26 at North Road Centre Mall.

(b)	#15-N-010 - Burnaby North Community Association
	Kensington Community Fair
	An application request was received from the Burnaby North Community Association for the Kensington Community Fair to be held on 2015 August 1 at Kensington Park. This annual family fair features about 50 community businesses and non-profit groups showcasing their activities; local entertainment, interactive displays, food and beverage, a children's midway and creative activities.
	Request:	$4,000	CPA:	2014 - $2,000 (Neighbourhood Grant)2013 - $2,000 (Neighbourhood Grant)2011 - $2,000 (Neighbourhood Grant)

MOVED BY

Seconded by

THAT a grant in the amount of $_______ be awarded to the Burnaby North Community Association for the Kensington Community Fair to be held on 2015 August 1 at Kensington Park.

(c)	#15-N-011 Permai BC Association
	Indonesian Day
	An application request was received from the Permai BC Association for Indonesian Day to be held on 2015 August 29 at the Scandinavian Centre. This event "The New Spirit of Indonesia" celebrates Indonesia's 70th Independence Day and will mark the day with a party offering an Indonesian cultural experience through traditional dance, food, games and music.
	Request:	$4,000	CPA:	2014 - No Application 2013 - No Application 2012 - No Application

MOVED BY

Seconded by

THAT a grant in the amount of $_______ be awarded to the Permai BC Association for Indonesian Day to be held on 2015 August 29 at the Scandinavian Centre.

7.	PROGRESSIVE LIST OF GRANTS APPROVED

8.	NEW APPLICATIONS

MOVED BY

Seconded by

THAT the New Applications be received.

(a)	#15/41 - Green Teams of Canada
	Environmental Education Events in Local Parks
	An application was received from Green Teams of Canada requesting an annual grant in support of hands-on activities educating volunteers about local parks and ecosystems, local food production and environmental conservation.
	Request:	$4,000 annually	CPA:	2014 - No Application 2013 - No Application 2012 - No Application

MOVED BY

Seconded by

THAT a grant in the amount of $___________ be awarded to Green Teams of Canada in support of environmental education events in local parks.

THAT this grant request be denied.

(b)	#15/42 - Volunteer Burnaby
	Programs and Services
	An application was received from Volunteer Burnaby requesting a grant to assist with the cost of providing programs and services to the citizens of Burnaby.
	Request:	$15,000	CPA:	2014 - $12,000 2013 - $14,000 2012 - $14,000

MOVED BY

Seconded by

THAT a grant in the amount of $__________ be awarded to Volunteer Burnaby for programs and services to the citizens of Burnaby in 2015.

(c)	#15/43 - Burnaby Meals on Wheels
	Meal Delivery Service
	An application was received from Burnaby Meals on Wheels requesting a grant to assist with the cost of providing home delivery service of nutritious hot and/or frozen meals to Burnaby residents who cannot prepare meals for themselves.
	Request:	$9,000	CPA:	2014 - $9,000 2013 - $9,000 2012 - $9,000

MOVED BY

Seconded by

THAT a grant in the amount of $_______ be awarded to Burnaby Meals on Wheels to provide home delivery service of nutricious meals to Burnaby residents in 2015.

(d)	#15/44 - Burnaby Community Services
	Burnaby Recreation Credit Program
	An application was received from Burnaby Community Services requesting a grant to assist with the fixed costs of administering the Burnaby Parks, Recreation and Cultural Services Recreation Credit Program for 2015. The Recreation Credit program provides low-income residents with credits that can be used towards Burnaby Parks, Recreation and Cultural Services programs and admissions.
	Request:	$17,000	CPA:	2014 - $17,000 2013 - $17,000 2012 - $17,000

MOVED BY

Seconded by

THAT a grant in the amount of $________ be awarded to Burnaby Community Services for Burnaby Recreation Credit Program for 2015.

(e)	#15/45 - Burnaby Community Services
	Core Programs and Publications
	An application was received from Burnaby Community Services requesting a grant to assist with the cost of services and programs provided by the Society for 2015. Programs and services include: the Burnaby Camping Bureau and various publications ($15,000), Seniors Transportation ($8,000), the Burnaby Christmas Bureau ($5,000).
	Request:	$28,000	CPA:	2014 - $28,000 2013 - $27,000 2012 - $27,000

MOVED BY

Seconded by

THAT a grant in the amount of $________ be awarded to Burnaby Community Services for core programs and publications in 2015.

(f)	#15/46 - Cliff Avenue F.C. U13 Girls Gold
	Provincial Championships
	An application was received from the Cliff Avenue F.C. U13 Girls Gold soccer team requesting a grant to assist with travel expenses for 14 players and Burnaby residents to participate at the Provincial Soccer Championship to be held on 2015 July 08 – 12 in Nelson, BC.
	Request:	Unspecified	CPA:	2014 - No Application 2013 - No Application 2012 - $1,000 (U18 Girls Gold)

MOVED BY

Seconded by

THAT a grant in the amount of $1,000 be awarded to the Cliff Avenue F.C. U13 Girls Gold soccer team for travel expenses for 14 players to participate at the Provincial Soccer Championship to be held on 2015 July 8 - 12 in Nelson, BC.

(g)	#15/47 - South Burnaby Metro Club U16 Strikers
	Provincial Championships
	An application was received from the South Burnaby Metro Club U16 Strikers soccer team requesting a grant to assist with travel expenses for 14 players and Burnaby residents to participate at the Provincial Championship to be held on 2015 July 09 – 12 in Penticton, BC.
	Request:	Unspecified	CPA:	2014 - No Application 2013 - $1,000 (U14 Strikers) 2012 - No Application

MOVED BY

Seconded by

THAT a grant in the amount of $1,000 be awarded to the South Burnaby Metro Club U16 Strikers socder team for travel expenses for 14 players to participate at the Provincial Soccer Championship to be held on 2015 July 9 - 12 in Penticton, BC.

(h)	#15/48 - The Firefighters Public House
	Firefighters Chili Cook Off - Road Closure
	An application was received from the Firefighters Public House requesting an in-kind grant for the road closure costs for Firefighters Chili Cook Off to be held on Sunday, 2015 September 27 on Bonsor Avenue.
	Request:	Unspecified	CPA:	2014 - No Application 2013 - No Application 2012 - No Application

MOVED BY

Seconded by

THAT an in-kind grant in the amount of $_________ be awarded to the Firefighters Public House for the road closure costs for Firefighters Chili Cook Off to be held on 2015 September 27 on Bonsor Avenue.

9.	TABLED MATTER

(a)

#15/34 - Moscrop Secondary School

BC High School Provincial Badminton Championships

(Tabled 2015 May 21)

MOVED BY

Seconded by

THAT this grant request be now LIFTED from the table.

MOVED BY

Seconded by

THAT a grant in the amount of $1,000 be awarded to Moscrop Secondary School for travel expenses for 19 players to attend BC High School Provincial Badminton Championships held on 2015 May 28 - 30 in Kamloops, BC.

10.

NEW BUSINESS

11.

INQUIRIES

12.

ADJOURNMENT

MOVED BY

Seconded by

THAT this Open Committee meeting do now adjourn.

The Committee meeting adjourned at _______ p.m.





__________________________	____________________________
L. AXFORD	COUNCILLOR P. CALENDINO
ADMINISTRATIVE OFFICER	CHAIR

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