The “Open” Commission meeting
reconvened in Studio #103, Shadbolt Centre for the Arts at 7:05pm.
The Chair
announced the new Commissioner appointed by Council, Barbara Larkin, and
welcomed Commissioner Larkin to the Commission.
2.
CONFIRMATION
OF CHAIR FOR 2016
The Chair
advised that he was appointed the 2016 Chair by Council at the February 01 Council
Meeting.
3.
ELECTION
OF DEPUTY CHAIR FOR 2016
The
Chair called for nominations for the Office of Deputy Chair for 2016.
Commissioner
Purdy nominated Commissioner Peppard.
Commissioner
Peppard declined the nomination.
Commissioner
Peppard nominated Commissioner Matricardi.
Commissioner
Matricardi accepted the nomination.
There
being no further nominations, Commissioner Matricardi was elected Deputy Chair
for 2016 by acclamation.
The Deputy
Chair thanked the Commission for his nomination.
4.
APPOINTMENT
OF MRS. KATHRYN MATTS AS SECRETARY
MOVED
BY COMMISSIONER LOFTUS
SECONDED
BY COMMISSIONER ALZNER
“THAT Mrs.
Kathryn Matts be appointed Secretary to the Parks, Recreation and Culture
Commission.”
CARRIED
UNANIMOUSLY
The Chair
welcomed the audience to Shadbolt Centre for the Arts and introduced the
Commissioners, the Director and the School Trustee in attendance. Councillor
Kang and Commissioner Jang sent their regrets. The Director Parks, Recreation
and Cultural Services introduced staff members in attendance.
The Chair
provided an explanation of the sequence of the agenda, including an invitation
for members of the audience to speak with the Commission on matters of interest
during the public comment/question period.
5.
MINUTES
MOVED
BY COMMISSIONER ALZNER
SECONDED
BY COMMISSIONER PURDY
“THAT the
Minutes of the ‘Open’ Meeting of 2016 January 20 be approved.”
CARRIED
UNANIMOUSLY
6.
CORRESPONDENCE
MOVED
BY COMMISSIONER PEPPARD
SECONDED
BY COMMISSIONER PURDY
“THAT the
following item of correspondence be received.”
CARRIED
UNANIMOUSLY
(a)
The Clinton
Elementary School PAC
requested a grant of $4,000 for playground upgrades.
Item
4 of the Director’s Report No. 2 refers to this matter.
MOVED BY
COMMISSIONER LARKIN
SECONDED
BY COMMISSIONER PEPPARD
“THAT Item 4 of
the Director’s report be brought forward for consideration at this time.”
CARRIED
UNANIMOUSLY
Item 4 – Playground Development Grant request
from Clinton Elementary School
Clinton Elementary
School PAC
requested a grant from the 2016 Annual Operating Playground Development Budget
to assist with the redevelopment of their playgrounds. The request meets the
Playground Grant guidelines and has approval from the Burnaby School District
to install the playground components within 12 months of receiving the
Playground Grant.
It
was recommended:
1.
THAT the playground development grant request
from Clinton Elementary be approved.
2.
THAT a copy of this report be forwarded to
Brenda Meerkerk, Clinton Elementary PAC Chair, Sunny Vellios, Clinton
Elementary PAC Vice Chair, and Lori Magri, Clinton Elementary School Principal
3.
THAT Council be requested to authorize the
City enter into an agreement with the Burnaby School District for the contribution
to the cost of the playground upgrades as detailed in this report.
MOVED
BY COMMISSIONER LOFTUS
SECONDED
BY COMMISSIONER MATRICARDI
“THAT
the three recommendations be approved.”
CARRIED
UNANIMOUSLY
7.
REPORT
(a) The Director Parks, Recreation and
Cultural Services submitted his Report No. 2, dated 2016 February 17, covering
the following items listed as 1 - 7.
MOVED BY COMMISSIONER PURDY
SECONDED BY COMMISSIONER MATRICARDI
“THAT the Director’s Report be
received.”
CARRIED
UNANIMOUSLY
Item
1 – Burnaby
Festival of Learning
Co-presented by
Simon Fraser University and the City of Burnaby with participation from School
District # 41 and the Burnaby Public Library, the Burnaby Festival of Learning
(BFO) is a weeklong celebration of learning with 50+ free events. Festival
events will engage many audiences including children, families, young adults
and seniors. The report outlines a more detailed plan for the festival and
requests support from the City of Burnaby for facility use.
It
was recommended:
1.
THAT Commission approve the partnership
with Simon Fraser University to facilitate SFU’s 50th Anniversary
Festival of Learning as outlined in this report
2.
THAT Council be
sent this report for information.
MOVED BY COMMISSIONER LARKIN
SECONDED BY COMMISSIONER PEPPARD
“THAT
the recommendations be approved.”
CARRIED
UNANIMOUSLY
Commissioner Loftus
inquired as to how staff will communicate their involvement to the media.
Staff advised
that advertisements were being placed in the Spring/Summer Leisure Guide, 10
Bus Shelters will have advertisements and as outlined in the report there is a
dedicated website for the event and a large social media presence.
Item
2 – 2016 Recognition Night
The purpose of
Recognition Night is to recognize the important contribution that the volunteer
community groups add to the provision of parks, recreational and cultural
programs and services in the city. The opening of the Clubhouse at Riverway
Golf Course provided an opportunity to explore a new City venue for this annual
event in 2012 and the new location has proven to be very successful. The total
budget for the 2016 Recognition Night is $11,500.
It
was recommended:
1.
THAT approval be given to host Recognition
Night on Friday, 2016 April 22 at the Riverway Golf Course Clubhouse.
MOVED BY COMMISSIONER LOFTUS
SECONDED BY COMMISSIONER LARKIN
“THAT
the recommendation be approved.”
CARRIED
UNANIMOUSLY
Item 3 – Move for Health Day
Move for Health
Day, held annually on May 10, was launched by the World Health Organization in
2002. Move for Health Day events have been held in Burnaby since its inception
in 2002 with over 11,000 participants to date enjoying a broad range of
activities. Staff would like to offer free swimming at Fred Randall and Eileen
Dailly pools as part of Move for Health Day activities.
It
was recommended:
1. THAT approval be given to waive the fee for
select swim sessions during Move for Health Day on Tuesday 2016 May 10 as
outlined in this report.
MOVED BY
COMMISSIONER PURDY
SECONDED
BY COMMISSIONER ALZNER
“THAT
the recommendation be approved.”
CARRIED
UNANIMOUSLY
Item 4 – Playground
Development Grant Request for Clinton Elementary School
This item was dealt with earlier in the meeting.
Item
5 – Willingdon Heights
Park
– Demolition of City-Owned Structure at 1522 Gilmore Avenue
The subject
property, 1522 Gilmore Avenue, was acquired on 2001 May 01 for inclusion in
Willingdon Heights Park and has since been held as an interim residential
rental property. The Director Engineering has requested that the removal
and/or demolition of the City owned structure be put forward for consideration
by the Parks, Recreation and Culture Commission and Council.
It
was recommended:
1. THAT Council be requested to authorize
the sale for moving or salvage or demolition of the structures, including all
outbuildings and fences at 1522 Gilmore Avenue.
MOVED
BY COMMISSIONER PEPPARD
SECONDED
BY COMMISSIONER PURDY
“THAT
the two recommendations be approved.”
CARRIED
UNANIMOUSLY
Item 6 – Cariboo
Hill School Park Artificial Turf Sports Field Replacement
Sufficient
Capital Reserves are available to complete the Cariboo Hill School Park artificial
turf field replacement. To enable work to go ahead on this project, approval
was requested to bring down a bylaw for funding.
It
was recommended:
1.
THAT Commission
approve the capital expenditure of $1,650,000 from the 2016-2020 Provisional
Financial Plan for the project outlined in this report.
2.
THAT Council be
requested to bring down a bylaw to appropriate $1,727,100 (inclusive of GST)
from Capital Reserves to finance the Cariboo Hill School Park artificial turf
field replacement project.
MOVED
BY COMMISSIONER MATRICARDI
SECONDED
BY COMMISSIONER PEPPARD
“THAT
the two recommendations be approved.”
CARRIED
UNANIMOUSLY
Item
7 – 2016 February
– Parks, Recreation & Cultural Services Capital Funding Bylaw
The 2016
Provisional Financial Plan for Parks, Recreation and Cultural Services contains
9 projects to be funded from Capital Reserves. To enable work to go ahead on
these projects, approval was requested to bring down a bylaw for funding.
It
was recommended:
1.
THAT the
expenditure of $1,398,000 from the 2016-2020 Provisional Financial Plan for the
projects outlined in this report be approved.
2.
THAT Council be
requested to bring down a bylaw to appropriate $1,463,330 (inclusive of GST)
from Capital Reserves to finance these projects.
MOVED BY COMMISSIONER PURDY
SECONDED BY COMMISSIONER ALZNER
“THAT
the two recommendations be approved.”
CARRIED
UNANIMOUSLY
Commissioner
Loftus requested additional information on number 9 of the report that refers
to the UV disinfection systems and chlorine storage at Edmonds Pool and Bonsor
Pools.
Staff
advised that it was adding the UV disinfection system to the hot tub and the play-pool
at Bonsor. The aquatic fixtures are related to hand-rails, etc. in the pool
and the chlorine storage capacity is doubled at Edmonds to reduce the number of
deliveries to the facility as the original design for chlorine storage is
under-sized.
8.
NEW
BUSINESS
MOVED BY
COMMISSIONER LOFTUS
SECONDED BY
COMMISSIONER MATRICARDI
“THAT
four golf passes to the Burnaby Mountain and four golf passes to the Riverway
Golf Courses and tickets to the Blues & Roots Festival be given to the
South Burnaby Neighbourhood House for their Premier Annual Fundraising Event on
2016 February 27.”
CARRIED
UNANIMOUSLY
School
Trustee Chen thanked the Commission and Council for the playground development
grant to Clinton Elementary School. It is an example of the School District
and the City working together.
9.
INQUIRIES
There were no items raised
under inquiries.
10.
PUBLIC
COMMENT/QUESTION PERIOD
The
Chair announced the beginning of the public comment/question period. The
audience was encouraged to speak to the Commission on matters of interest or
concern.
Dennis Hansen, 5372 Meadedale Drive,
Burnaby, advised that
he is the chair of a cycling advocacy group. Mr. Hansen expressed appreciation
of programs offered by Shadbolt Centre for the Arts. Mr. Hansen inquired about three
trail systems. He proposed extending the current Central Valley Greenway between
Still Creek and Sperling Avenue further along the north side of Burnaby Lake
between the railroad tracks and the lake. In Burnaby’s earlier park plan,
there was a bicycle route around the lake. He heard that a sewer line may be
put in on the north side of Burnaby. The Commission should look to putting in a
multi-use trail there for cycling along the Greenway. Additionally, Beecher
Creek Ravine Park has an access road that is more
of a muddy pathway and he would like
to see that made into an all-weather gravel trail. It could be a great
connection area from Gilmore Skytrain Station for cycling and walking. The
third area is the wet and muddy section of the old Interurban Trail that goes
from Cariboo Road to Craig Avenue. It would be appropriate to turn it into an
all-weather cycling path. It would give an alternate route from Cariboo Road
to Sapperton on a much smaller grade.
The Chair thanked Mr. Hansen for
taking the time to come to the meeting and provide suggestions for cycling
paths.
Staff spoke of the opportunity that
may come with the building of the sewer line and that there are other factors
such as railroad easement and habitat close to the lake.
Mr. Hansen provided his contact
information to staff for follow up and additional information.
At the conclusion of the meeting,
the Chair thanked the audience for their attendance.
11.
ADJOURNMENT
MOVED BY COMMISSIONER LOFTUS
SECONDED BY COMMISSIONER PURDY
“THAT
the ‘Open’ meeting do now adjourn.”
CARRIED
UNANIMOUSLY
The ‘Open’ Meeting
adjourned at 19:40 hr.
Confirmed: Certified
Correct:
___________________________
Kathryn Matts Councillor
Nick Volkow
COMMISSION SECRETARY CHAIR
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