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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Clerk's Committee Room, City Hall, 4949
Canada Way, Burnaby, B.C. on Tuesday, 2019 March 19 at 5:00 pm.
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PRESENT: His
Worship, Mayor Mike Hurley, Chair
Councillor Sav Dhaliwal,
Vice Chair
Councillor
Pietro Calendino, Member
ABSENT: Councillor
Paul McDonell, Member
STAFF: Mr.
Lambert Chu, City Manager
Mr. Dipak Dattani, Director Corporate Services
Mr. Leon Gous, Director Engineering
Mr.
Bob Klimek, Acting Director Finance
Mr.
Craig Collis, Acting Director Parks, Recreation & Cultural Services
Mr.
Lou Pelletier, Director Planning & Building
Mr. John Cusano, Assistant Director,
Civic Building Projects
Mr. Tim Van Driel, Manager - Civic
Building Projects
Ms. Elaine Wong, Executive Assistant
to the Mayor
Ms. Monica Macdonald, Administrative
Officer
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The Chair called the Open meeting to
order at 5:06 p.m.
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The Chair acknowledged the unceded,
traditional, and ancestral lands of the
hən̓q̓əmin̓əm̓ and sḵwx̱wú7mesh
speaking people, and extended appreciation for the opportunity to hold a
meeting on this shared Coast Salish territory.
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MOVED BY councillor calendino
Seconded by councillor dhaliwal
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THAT the minutes of the Financial
Management Committee Open meeting held on 2019 February 19 be
adopted.
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CARRIED UNANIMOUSLY
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MOVED BY councillor dhaliwal
Seconded by councillor calendino
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THAT the minutes of the Parcel Tax
Roll Review Panel meeting held on 2019 March 13 be adopted.
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CARRIED UNANIMOUSLY
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MOVED BY councillor calendino
Seconded by councillor dhaliwal
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THAT the reports be received.
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CARRIED UNANIMOUSLY
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The City Clerk submitted a report seeking a
Capital Reserve Fund Bylaw to finance renovations at the City Archives office.
The City Clerk recommended:
1. THAT the Financial Management Committee recommend
Council authorize the City Solicitor to bring forward a Capital Reserve Fund
Bylaw in the amount of $100,000 to finance the renovations at the City
Archives office, as outlined in this report.
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MOVED BY councillor calendino
Seconded by
councillor dhaliwal
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THAT the recommendation of the City
Clerk be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report seeking approval to use Gaming Reserve funds
to finance the Component Life Cycle Renewal - Heritage and Cultural and
Electric Vehicle Charging Civic Facilities Pilot
projects.
The Director
Engineering recommended:
1. THAT the
Financial Management Committee authorize the use of Gaming Reserve funds in
the amount of $330,000 to finance the Facility Management projects, as
outlined in this report.
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MOVED BY councillor dhaliwal
Seconded by
councillor calendino
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report seeking
approval to use Waterworks Utility and Sanitary Sewer Reserves, and requesting
a Capital Reserve Fund Bylaw to finance 2019 Engineering capital
infrastructure projects.
The Director
Engineering recommended:
1.
THAT
the Financial Management Committee recommend Council authorize the City
Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of
$5,777,300, the use of Sanitary Sewer Capital Fund in the amount of $650,000,
and the use of Waterworks Utility Capital Fund in the amount of $999,000 to finance Engineering
capital infrastructure improvement projects, as outlined
in this report.
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MOVED BY councillor calendino
Seconded by
councillor dhaliwal
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director Engineering submitted a report informing the Committee of City’s participation in the
MARR program.
The Director
Engineering recommended:
1. THAT the Financial
Management Committee receive this report for information only relating to
the City of Burnaby registration as a collector in the Major Appliance
Recycling Roundtable (MARR) program.
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MOVED BY councillor calendino
Seconded by
councillor dhaliwal
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report seeking
Council approval to provide an additional waste receptacle, at no additional
fee, to accommodate the increased waste generated by the in-home treatment of
serious medical conditions.
The Director
Engineering recommended:
1.
THAT the Financial Management Committee recommend
Council approve the provision of an additional 240L waste receptacle at no
additional fee to accommodate the increased waste generated by the in-home
treatment of serious medical conditions, subject to the conditions described
in the report below.
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MOVED BY
councillor calendino
Seconded by
Councillor dhaliwal
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THAT the recommendation of the
Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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f)
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Report from the Director
Finance
Re: Credit Card Payment Acceptance,
Fee Recovery and Expansion of Services______________________________________________________
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The Director Finance
submitted a report providing an update on
City Bylaw No. 13640 – Burnaby Credit Card Fee Recovery Bylaw
2016.
The Director
Finance recommended:
1.
THAT the Financial Management Committee
recommend Council authorize the City Solicitor to amend the proposed changes
to the Burnaby Credit Card Fee Recovery Bylaw 2016, as outlined in this
report.
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MOVED BY
councillor calendino
Seconded by
Councillor dhaliwal
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THAT the recommendation of the
Director Finance be adopted.
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CARRIED UNANIMOUSLY
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With no objection by any
member, staff provided the following updates:
Secondary Suites Billing
Staff advised that in the
interest of time, a report regarding 2019 supplementary utility fees and
rebates will be going directly to Council on 2019 March 25, and not be coming
to the Committee as is the usual procedure.
Arising from discussion and
with no objection by any member, the Committee requested the penalty for false
declarations be raised to $1,000.
Major Civic Building
Projects
Staff advised that an
update on the progress of major civic building projects will be provided to the
Committee at each meeting, with a report given approximately at every third
meeting.
Burnaby Lake Aquatic and
Arena Facility (CG Brown Pool) - staff advised that following the conclusion of the
Request for Proposal (RFP) process, four firms were shortlisted and HCMA
Architecture + Design (HCMA) was selected. To expedite the process, staff noted
a report recommending an award of contract to HCMA to undertake the first phase
of work for the project will be going directly to Council on 2019 March 25.
Staff stated that, upon Council approval, a Client/Architect Agreement will be
prepared. Further, staff noted that Phase 1 Environmental has been completed,
and the geotechnical work begun.
Replacement of Willingdon
Community Centre
- staff advised that the RFP process for this project concluded on 2019 March
19 and 11 proposals have been received.
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Councillor Calendino – Covered Sport
Boxes
Councillor Calendino inquired
regarding the timeline for and location of construction of covered sport
boxes.
Staff advised that two suitable
locations for covered sport boxes are being considered and planning for their
construction, including costing, is currently underway.
Arising from discussion and with no
objection by any member, the Committee requested staff work toward
constructing at least one covered sport box this year.
Councillor Calendino – Freeway
Overpass
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Councillor Calendino
inquired regarding a freeway overpass at Sperling Avenue.
Staff confirmed that money
is available for a feasibility study of one or two crossings over the freeway,
and are currently preparing an RFP for the preliminary project development.
Once the feasibility study is complete, staff will be bringing forward a report
to the Committee.
Councillor
Calendino – Sidewalks
Councillor Calendino
inquired regarding installation of additional sidewalks this year.
Staff advised a report
providing information on the remaining sidewalks to be installed, costing, and
implementation strategies will be brought to the Committee.
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MOVED BY
Councillor dhaliwal
Seconded by
Councillor calendino
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THAT this Open Committee meeting do
now recess.
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CARRIED UNANIMOUSLY
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The Open Committee meeting recessed
at 5:50 p.m.
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MOVED BY
Councillor dhaliwal
Seconded by
Councillor calendino
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THAT the Open Committee meeting do
now reconvene.
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CARRIED UNANIMOUSLY
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The Open Committee meeting
reconvened at 5:51 p.m.
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7.
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ADJOURNMENT
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MOVED BY
Councillor dhaliwal
Seconded by
Councillor calendino
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THAT this Open Committee meeting do
now adjourn.
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CARRIED UNANIMOUSLY
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The Open Committee meeting adjourned
at 5:51 p.m.
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__________________________
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Monica Macdonald
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Mayor Mike Hurley
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Administrative Officer
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CHAIR
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