PARKS, RECREATION AND CULTURE COMMISSION MINUTES

 

Wednesday, 2018 June 20

 

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 June 20 at 6:51 p.m. followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:07 p.m. in the Council Chambers.

 

1.

CALL TO ORDER

 

 

PRESENT:

Councillor Paul McDonell, Chair

Commissioner Karin Alzner

Commissioner Guyle Clark

Commissioner Stace Dayment

Commissioner James Jang

Commissioner Barbara Larkin

Commissioner Lance Matricardi

Commissioner Dan Staschuk

School Trustee Baljinder Narang

 

 

ABSENT:

Councillor Dan Johnston

 

 

STAFF:

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Craig Collis, Assistant Director - Recreation

Mr. Don Hunter, Assistant Director - Parks

Mr. David O’Connor, Assistant Director - Golf Operations

Mr. Denis Nokony, Assistant Director - Cultural Services

Mr. Dean Pelletier, Manager - Business Operations

Ms. Heather Edwards, Manager – Parks Planning, Design & Dev.

Mr. Johannes Schumann, Sr. Current Planner - Planning & Building

Mrs. Kathryn Matts, Commission Secretary

Ms. Theresa Cheng, Commission Secretary

Mrs. Shelley Tucker, Recording Secretary

 

The Chair called the “Open” Commission Meeting to order at 7:07 p.m.   

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER DAYMENT

 

THAT the “Open” Commission meeting do now reconvene.

 

CARRIED UNANIMOUSLY

 

 

The Open Commission meeting reconvened in Council Chambers.

 

 

2.

MINUTES

 

 

a)

Open meeting of 2018 May 16

 

 

MOVED BY commissioner STASCHUK

SECONDED BY COMMISSIONER JANG

 

THAT the minutes of the 'Open' Commission meeting held on Wednesday, 2018 May 16 be now adopted.

 

CARRIED UNANIMOUSLY

 

 

3.

DELEGATION

 

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COMMISSIONER DAYMENT

 

 

            “THAT the delegation be heard.”

 

CARRIED UNANIMOUSLY

 

a)

Speaker: Mr. Kent Cavaghan
BC Society of Model Engineers
Re: 25th Anniversary Ceremony on July 07 and the 1 Millionth Rider of the Train

 

Mr. Kent Cavaghan, President, BC Society of Model Engineers, presented a brief history of the association and upcoming events at the railway.  In 1929, the BCSME was formed.  In 1975, the train opened to the public at the Burnaby Heritage Village.  They relocated to Confederation Park and their Club members built the new site, the track, the riding cars, new steam and electric locomotives, and a CN train station. On 1993 July 01, they opened to the public and had 14,000 riders that first year.  With some grant money at the start at Confederation Park, they have been financially self-sufficient.  Last year, due to increased ridership, a decision was made to replace the old garden railway track.  They will showcase the new garden railway on July 06 to members and guests. The public opening will be included in their 25th Anniversary celebrations on July 07.  It is anticipated that the milestone of one million riders will be reached by September 03 this year.  It is their plan to build a larger concession to better manage customer flow and increase off-season storage.  They are looking for ways for their members to enjoy the hobbyist aspect in addition to running the Burnaby Central Railway.

 

4.

CORRESPONDENCE

 

 

MOVED BY COMMISSIONER Larkin

SECONDED BY COMMISSIONER DaymEnt

 

THAT the following items of correspondence be received.

 

CARRIED UNANIMOUSLY

 

a)

Burnaby Terry Fox Run Organizing Committee
Re:  The 2018 Burnaby Terry Fox Run - Request for In-Kind Support

 

Correspondence was received from Ms. Anna Solnickova requesting a fee waiver for the 2018 Terry Fox Run. 

 

Item 4 of the Director's Report refers to this matter.

 

 

b)

Mr. Bobby Ratayats
Re:  Plan for Recognition of Ms. Doreen Lawson at Burnaby Lake

 

Correspondence was received from Mr. Bobby Ratayats requesting information on the legacy to former Burnaby Alderman Doreen Lawson.  A note on the correspondence stated that staff have sent a response to Mr. Ratayats addressing the timeline and current status of development within riparian setbacks. 

 

The Director advised that riparian setbacks will need to be discussed further.

 

c)

City Clerk
Re:  Willingdon Linear Park Grand Opening Event

 

The City Clerk advised that Council received a report re:  Willingdon Linear Park Grand Opening Event on Saturday, 2018 July 21 and sent a copy of the report to the Parks, Recreation and Culture Commission for information.

 

The Chair encouraged everyone to participate in the Willingdon Linear Park Grand Opening.

 

 

 

 

 

 

 

 

 

 

5.

DIRECTOR'S REPORT

 

 

a)

Director's Report No. 6
2018 June 20

 

The Director Parks, Recreation and Cultural Services submitted his Report No. 6, dated 2018 June 20, covering the following items listed as 1 – 6.

 

MOVED BY COMMISSIONER larkin

SECONDED BY COMMISSIONER jang

 

THAT the Director’s Report be received.

 

CARRIED UNANIMOUSLY

 

i)

Golf Course Divot Repair Protocol

 

At the Commission meeting of 2018 April 18, a recommendation was raised to consider the provision of a sand-and-seed program with divot repair bottles at Burnaby's golf course locations.  The report included information and background details on implementing a comprehensive program.  Golf Burnaby's Turf Operations division has implemented a four-prong management program which includes the initiative to utilize divot bottles combined with pre-mix sand-seed or sand for public use. 

It was recommended:

 

1.    THAT staff continues to educate the public on golf etiquette with respect to the replacement of divots at all Burnaby golf courses by implementing the measures outlined in this report.

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

 

“THAT the recommendation be adopted.”

 

CARRIED UNANIMOUSLY

 

ii)

Proposal from the Padel Association of BC

 

On 2018 March 21, representatives from the Padel Association of BC made a presentation to Commission seeking support to develop and operate a padel facility in Burnaby.  Commission requested that staff prepare a report on the feasibility of the proposal.  The report concluded that due to a very limited local participation in the sport and the level of investment required for a single use, purpose built facility, support for the proposal to develop a padel facility is not recommended.

It was recommended:

 

1.   THAT staff indicate to the Padel Association of BC that their proposal to develop a padel facility on City property cannot be supported at this time for reasons outlined in this report.

 

2.   THAT a copy of this report be forwarded to Ms. Susie Chang, Padel Association of BC.

 

MOVED BY commissioner staschuk

SECONDED BY commissioner clark

 

“THAT the two recommendations be adopted.”

 

CARRIED UNANIMOUSLY

 

 

iii)

Commission and C.U.P.E. Co-Sponsorship of a Free Ride Day on the Carousel

 

For the past 26 years, the Commission and C.U.P.E Local 23 have co-sponsored a free ride day on the Burnaby Village Museum (BVM) Carousel.  This has proven to be a popular event with a significant increase in ridership on the free ride day. The preferred date for the event is the final day of the public summer season, which falls on Labour Day and is part of “Fall Fair” weekend at BVM.

 

It was recommended:

 

1.   THAT funds be allocated to co-sponsor with C.U.P.E. a free ride day on Monday, 2018 September 03 at the Carousel at Burnaby Village Museum.

 

2.   THAT a copy of this report be sent to C.U.P.E. Local 23.

 

MOVED BY commissioner clark

SECONDED BY COMMISSIONER STASCHUK 

 

THAT the two recommendations be adopted.

 

CARRIED UNANIMOUSLY

 

 

iv)

Burnaby Terry Fox Run Fee Waiver Request 2018

 

Ms. Anna Solnickova submitted a letter requesting a fee waiver for the use of Central Park trails, one hour of stadium rental, and two tents for the Burnaby Terry Fox fundraising event on 2018 September 16.

It was recommended:

1.    THAT a fee waiver for the use of Central Park trails be approved and use of the tents be an in-kind donation.

 

2.    THAT a fee waiver of one rental hour at Swangard Stadium be denied.

 

3.    THAT a copy of this report be sent to Ms. Anna Solnickova, 2018 Run Organizerfor the Burnaby Terry Fox Run Organizing Committee.

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER matricardi

 

THAT the three recommendations be adopted.

 

CARRIED UNANIMOUSLY

 

 

v)

Permissive Exemptions from Taxation – 2019

 

The Community Charter provides municipalities with authority to exempt certain lands and/or improvements from municipal property taxation and the general authority for permissive exemptions.  The City of Burnaby has extended permissive exemptions to recreation and athletic clubs that encourage the clubs to make available their facilities to the general public and to meet other specific guidelines.

It was recommended:

1.   THAT recommendation be given to Council for permissive tax exemptions to the organizations identified in this report, and that these are included in the Burnaby Tax Exemption Bylaw – 2019 to be presented to City Council for approval.

 

MOVED BY COMMISSIONER STASCHUK 

SECONDED BY COMMISSIONER larkin 

 

THAT the recommendation be adopted.

 

CARRIED UNANIMOUSLY

 

 

 

 

 

 

 

vi)

Burnaby Arts Council 2018 Operating Grant Request

 

The Burnaby Arts Council (BAC) requested a $25,000 grant for operating assistance which the Commission has supported annually since 2000.  In addition to the grant, the BAC also receives access to the City building at 6584 Deer Lake Avenue to use as their base and community art gallery. The City also provides custodial, gardening, maintenance, capital upgrades and utility support for the property. The Finance Management Committee is currently undertaking a general review of grants and funding support for community groups such as the BAC.  The purpose of the review is to ensure that the City’s grant programs are consolidated and clearly defined, and that the City is being efficient in the distribution of the limited funds available to support community groups. 

It was recommended:

1.    THAT an operating grant of $25,000 be awarded to the Burnaby Arts Council (BAC) for the 2018 fiscal year.

 

2.    THAT the BAC be notified that grant funding for all community groups is currently under review, which will result in a more efficient and streamlined granting program to support qualifying community groups in future years.

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER CLARK

 

THAT the two recommendations be adopted.

 

CARRIED UNANIMOUSLY

 

 

6.

NEW BUSINESS

 

 

MOVED BY COMMISSIONER DAYMENT

SECONDED BY COMMISSIONER MATRICARDI

 

“THAT Ms. Theresa Cheng be appointed Commission Secretary for 2018.”

 

CARRIED UNANIMOUSLY

 

 

7.

INQUIRIES

 

Commissioner Matricardi noted that the Burnaby North Lawn Bowling Club does not have a mailing address and inquired if a mailing address could be assigned. 

 

The Director advised that staff will take it under advisement.

 

Commissioner Matricardi inquired if there were any updates on covered sports boxes.

 

The Director advised that there were no updates.

 

 

Commissioner Larkin has received calls from concerned citizens about where the Second Narrows water supply tunnel will go in. They would like an opportunity to discuss the issue.  It was inquired if there are other public meetings. 

 

The Director advised that the water supply tunnel is a project under Metro Vancouver’s jurisdiction.  MetroVancouver is committed to provide information sessions to citizens.  Staff will follow up with representatives from Metro Vancouver and obtain the dates of any public information sessions.  Citizens’ enquiries may be made to MetroVancouver.  The Director will provide Commissioners with an electronic briefing note.

 

Commissioner Clark inquired regarding the status of the new rink in South Burnaby and the 9-hole executive golf course. 

 

Staff advised that the rink is going through a detailed design process, and it is anticipated that applications for initial planning permits will be made this month.  Staff will continue to work on the detailed design to get documents ready for tender next winter. 

 

The Chair advised that signage will be put up to inform the public of the development of the new rink.

 

With respect to the executive golf course at Kensington Pitch and Putt, staff have made application for PPA approvals, completed Environmental Committee assessments, and are writing up specialized contracts in order to pre-qualify the contractors in July and August.  Staff have also made application to Fisheries and Oceans Canada for certification for all the creek work, and the environmentally sensitive zones.  The goal is to break ground in early 2019 once quotes and re-certification are obtained. 

 

Commissioner Jang inquired if the City has been approached with respect to the “Monarchs in the Rough” program, which encourages golf courses to plant milkweed to enhance monarch butterflies. 

 

Staff have not been approached regarding the program.  However, Burnaby Golf has been a member of the Audubon Society since 2008.  Burnaby Golf will carry out a detailed inventory of birds and other wildlife with the guidance and feedback from the Audubon Society.  Burnaby has unique sites with rich water plants, birds and animals.  The process will be completed by this Fall.

 

 

Commissioner Matricardi had a recent opportunity to view Thompson River University’s 50-metre pool which has a lazy river and water slides similar to those at the Fred Randall Pool.  He suggested that a similar design be considered for the new C.G. Brown Pool. 

 

The Director is very familiar with that facility and agrees that it is impressive.

 

Commissioner Alzner received an enquiry from a field hockey user group about a dedicated field in the Burnaby Lake West area. 

 

The Director advised that a new, multi-purpose field has been developed that can be used for field hockey.  A dedicated field requires a higher level of infrastructure and would necessitate that field hockey groups demonstrate appreciable growth in their sport before considering such a sizable investment.  Another multi-use field may be considered during the expansion of Burnaby Lake West, towards Norland.  Alternatively, the new site at Burnaby Lake North may be considered again for possible development.

 

The Chair advised that the 15th Annual Edmonds City Fair and Car Show will be held on July 15 from 11 a.m. to 5 p.m.  It includes a car show, free petting zoo, talent contests, and more, and he encouraged Commissioners to attend the event.

 

 

8.

ADJOURNMENT

 

 

MOVED BY commissioner Alzner

SECONDED BY commissioner daYment

 

THAT the 'Open' Commission meeting do now adjourn.

 

CARRIED UNANIMOUSLY

 

The Open Commission meeting adjourned at 7:48 p.m.                    

 

 

 

 

 

 

 

 

 

________________________

________________________

Theresa Cheng

COMMISSION SECRETARY                  

Councillor Paul McDonell

CHAIR

 

 

 

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