PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2015 December 16

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Chambers, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2015 December 16 at 7:02 p.m.

1.

CALL TO ORDER

PRESENT:

Councillor N. Volkow, Chair

Commissioner M. Foley, Deputy Chair

Commissioner K. Alzner

Commissioner J. Jang

Commissioner L. Loftus

Commissioner L. Matricardi

Commissioner W. Peppard

Commissioner K. Purdy

School Trustee K. Chen

ABSENT:

Councillor A.Kang

STAFF:

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Mr. D. O'Connor,  Assistant Director - Golf Operations

Mr. D. Nokony,  Assistant Director - Cultural Services

Ms. H. Edwards,  Manager - Parks, Planning, Design & Development

Mr. D. Pelletier,  Manager - Business Operations

Mr. E. Bientjes, Manager Recreation Services

Ms. K. Matts, Acting Commission Secretary

The Chair called the meeting to order.

MOVED BY COMMISSIONER PEPPARD

SECONDED BY COMMISSIONER PURDY

THAT the ‘Open’ Commission meeting do now convene.

            CARRIED UNANIMOUSLY

The ‘Open’ Commission meeting convened in the Council Chamber at 7:02 p.m.

2.

MINUTES

a)

Minutes of the Open Meeting of the Parks, Recreation and Culture Commission held on 2015 November 18.

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner K. Purdy

THAT the minutes of the 'Open' Commission meeting held on 2015 November 18 be now adopted.

            CARRIED UNANIMOUSLY

3.

CORRESPONDENCE

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner M. Foley

THAT the correspondence be received.

CARRIED UNANIMOUSLY

a)

Joseph McDonald
Re:  Proposed Tai Chi Shelter in Ron McLean Park

Correspondence was received from Joseph McDonald requesting a shelter for Tai Chi users at Ron Mclean Park.  Staff advised that the request will be considered through a design review in 2016.

4.

DIRECTOR'S REPORT

MOVED BY Commissioner K. ALZNER

SECONDED BY Commissioner J. JANG

a)        

The Director Parks, Recreation and Cultural Services submitted his Report No. 11, dated 2015 December 16, covering the following items listed i - iv.

CARRIED UNANIMOUSLY

i)

2015 Burnaby Minor Hockey Association Pat Quinn Classic Christmas Tournament

The Director Parks, Recreation and Cultural Services submitted a report to seek Commission approval for a fee waiver for the 2015 Burnaby Minor Hockey Association Pat Quinn Classic Christmas Tournament.

At the 2015 November 18 Commission Meeting, correspondence was received from Mr. Larry Hayes, Executive Administrator of BMHA, requesting a fee waiver for the arena rental fees for their 53^rd Annual Holiday Classic Tournament, which has been re-branded the Pat Quinn Classic.

The Director Parks, Recreation & Cultural Services recommended:

1.    THAT  the Burnaby Minor Hockey Association (BMHA) be granted a fee waiver of $11,303 (excluding tax) for the use of Bill Copeland, Burnaby Lake and Kensington arenas from December 27^th to December 30^th, to host the Pat Quinn Classic Hockey Tournament

2.    THAT a copy of this report be forwarded to Mr. Larry Hayes, Executive Administrator, Burnaby Minor Hockey Association.

MOVED BY Commissioner m.foley

SECONDED BY Commissioner w.peppard

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

CARRIED UNANIMOUSLY

ii)

Sponsorship of the 2016 Easter Seals Woman2Warrior Fundraising Event

The Director Parks, Recreation & Cultural Services submitted a report requesting approval of the sponsorship of the Easter Seals Woman2Warrior fundraiser.

This annual event has raised close to $415,000 for B.C.’s children with disabilities in its first three years.  Easter Seals have hosted very successful charitable community events and the City of Burnaby’s contribution of the park site and in-kind services has been a major factor in their continued success.

The Director Parks, Recreation & Cultural Services recommended:

1.    THAT            approval be granted to sponsor the Easter Seals Woman2Warrior fundraising event at Swangard Stadium on 2016 May 15, under the terms and conditions outlined in this report.

2.    THAT a copy of this report be forwarded to Mr. Stephen Miller, President and CEO of Easter Seals.

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner L.Matricardi

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

CARRIED UNANIMOUSLY

iii)

Licence Agreement – Burnaby Lake Rowing Club

The Director Parks, Recreation & Cultural Services submitted a report requesting that approval be given to enter into a licence agreement with the Burnaby Lake Rowing Club.

The Burnaby Lake Rowing Club is a Burnaby based, not-for-profit, small craft paddling organization.  The BLRC has had an operating agreement for the use and allocation of the rowing channel at Burnaby Lake since 2012.  The three year agreement is now expired and the club has recently written to request renewal of the contract.

The Director Parks, Recreation & Cultural Services recommended:

1.    that approval be granted to renew an operating agreement with the Burnaby Lake Rowing Club (BLRC) for an additional five year term beginning 2016 January 01 and ending on 2020 December 31 under the terms and conditions outlined in this report .

2.    THAT Council be requested to concur.

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner M.foley

iv)

2016 Complimentary Passes

The Director Parks, Recreation & Cultural Services recommended:

1.    THAT the 2016 Complimentary Pass list be approved.

mOVED BY Commissioner W. Peppard

SECONDED BY Commissioner K. Purdy

THAT the recommendation of the Director Parks, Recreation and Cultural Services be adopted.

CARRIED UNANIMOUSLY

The Chair asked Commission to review and advise staff of any names that needed to be removed from the list. 

5.

NEW BUSINESS

On behalf of Council and the Commission, the Chair thanked Commissioner Foley who has served 6 years on the Commission.  Commissioner Foley has served the community well and the Commission is very appreciative of this contribution.

The Director expressed his appreciation to Commissioner Foley for his six years of dedicated service.  Commissioner Foley contributed ideas and suggestions that helped to change and edit programs in a positive way.

Commissioner Foley expressed his appreciation of being given the opportunity to be a part of the Commission and involved in many of the positive changes over the last six years.   Commissioner Foley enjoyed meeting new residents and making new friendships.  Commissioner Foley is proud to have been involved with his community in this capacity.  

6.

INQUIRIES

There were no inquiries brought before the Commission at this time.

7.

ADJOURNMENT

MOVED BY Commissioner J. Jang

SECONDED BY Commissioner K. Purdy

THAT the 'Open' Commission meeting do now adjourn.

                                                                                      CARRIED UNANIMOUSLY

___________________________

____________________________

Kathryn Matts

ACTING COMMISSION SECRETARY                  

Councillor Nick Volkow

CHAIR