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COUNCIL
MEETING MINUTES
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Monday, 2017 August 28
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An Open meeting of the City Council
was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way,
Burnaby, B.C. on Monday, 2017 August 28 at 6:30 p.m. followed immediately by
a Closed meeting from which the public was excluded. At the conclusion of the
Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the Council
Chamber.
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1.
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CALL TO ORDER
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PRESENT:
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His Worship, Mayor Derek R. Corrigan
Councillor Sav Dhaliwal
Councillor Dan Johnston
Councillor Colleen Jordan
Councillor Paul McDonell
Councillor Nick Volkow
Councillor James Wang
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ABSENT:
STAFF:
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Councillor Pietro Calendino
Mr. Lambert Chu, City Manager
Mr. Chad Turpin, Deputy City Manager
Mr. Dipak
Dattani, Deputy Director Engineering
Ms. Noreen
Kassam, Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Lou
Pelletier, Director Planning & Building
Mr. Dave
Critchley, Director Public Safety & Community Services
Ms. May
Leung, City Solicitor
Mr. Dennis
Back, City Clerk
Ms. Kate
O’Connell, Deputy City Clerk
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MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT
the Open Council meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
Open Council meeting reconvened at 7:02 p.m.
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2.
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MINUTES
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MOVED BY councillor johnston
SECONDED BY councillor Wang
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THAT the minutes of the Open Council
meeting held on 2017 July 24 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor Mcdonell
SECONDED BY councillor Johnston
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THAT the minutes of the Public
Hearing (Zoning) held on 2017 July 25 be now adopted.
CARRIED UNANIMOUSLY
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His Worship, Mayor Derek R.
Corrigan congratulated the 2017 Burnaby Lakers Bantam A1 Team on their 2017
July 16 Provincial Championship title win. Their win marks the first time any
Burnaby team has achieved the Provincial title. Burnaby City Council and the
citizens of Burnaby take great pride in this achievement and in the teamwork,
sportsmanship and commitment to fair play that characterize the Burnaby Lakers
Bantam A1 Team and the lacrosse organization.
Mayor Corrigan presented
each player and coach with a certificate and small gift in recognition of their
achievement.
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His Worship, Mayor Derek R. Corrigan
proclaimed the month of September as "Big Brothers Big
Sisters Month" in the City of Burnaby.
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B)
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Literacy Month (2017
September)
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Councillor Johnston, on behalf of
His Worship, Mayor Derek R. Corrigan proclaimed the month of September as "Literacy
Month" in the City of Burnaby.
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Councillor Jordan, on behalf of His Worship,
Mayor Derek R. Corrigan proclaimed the month of September as "Terry
Fox Month" in the City of Burnaby.
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MOVED BY councillor Jordan
SECONDED BY councillor JOHNSTON
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THAT
the correspondence be received.
CARRIED UNANIMOUSLY
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A letter was received from
the Burnaby Civic Employees’ Union C.U.P.E. Local 23 informing that the United
Way Campaign Labour Associate for 2017 is Mr. Vikram Wadhera. The President
expressed his thanks and appreciation to Mayor and Council for the ongoing
commitment and support which the City provides to their joint partnership.
A letter was received from
the British Columbia Federation of Students thanking Mayor and Council for the
support of basic education for adult learners.
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MOVED BY councillor Mcdonell
SECONDED BY councillor Wang
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THAT
Council do now resolve itself into a Committee of the Whole.
CARRIED UNANIMOUSLY
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The Financial Management
Sub-Committee (Award Selection) submitted a report to Council for
information.
The
Financial Management Sub-Committee (Award Selection) recommended:
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1. THAT Council receive this
report for information.
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MOVED BY councillor johnston
SECONDED BY councillor JORDAN
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THAT the recommendation of
the Financial Management Sub-Committee (Award Selection) be
adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
dated 2017 August 28 on the following matters:
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The City Manager
submitted a report from the Director Planning and Building requesting a
resolution to file a notice in the Land Title Office pursuant to Section 57
of the Community Charter, with respect to a property in contravention of City
bylaws.
The
City Manager recommended:
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1) THAT Council
direct the City Clerk to file a Notice in the Land Title Office against title
to the subject property stating that:
a) A resolution
relating to the land has been made under Section 57 of the Community Charter;
and,
b) Further
information respecting the resolution may be inspected at the offices of the
City Clerk, City of Burnaby.
2) THAT a copy of
this report be sent to the registered owners:
i) Ahemed I. Patel and Naseem
Patel
6957 Antrim Avenue
Burnaby, BC V5J 4M5
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MOVED BY councillor mcdonell
SECONDED BY councillor VolkoW
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building providing Council
with recommendations for the Planning and Building Department's 2018 fees for
various applications for cost recovery purposes.
The
City Manager recommended:
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1. THAT Council approve the
proposed fee adjustments and bylaw amendments, as outlined in this report.
2. THAT Council authorize the
City Solicitor to bring forward a Planning and Building Fees Bylaw to
consolidate all planning and building-related fees into one bylaw.
3. THAT Council authorize the
City Solicitor to bring forward an amendment to the Burnaby Zoning Bylaw in
respect to Rezoning and Preliminary Plan Approval application fees, as outlined
in Section 2.2 of Attachment 1, and that the amendment bylaw be introduced and
advanced to First Reading on 2017 August 28, and forwarded to a Public Hearing
on 2017 September 19 at 7:00 pm.
4. THAT Council authorize the
City Solicitor to bring forward an amendment bylaw to include sediment control
permit and inspections fees in the Burnaby Watercourse Bylaw and to amend the
Burnaby Bylaw Notice Enforcement Bylaw to impose penalties for failure to
obtain a permit, as outlined in Section 6.3 of Attachment 1.
5. THAT Council authorize the
City Solicitor to bring forward the necessary bylaw amendments to implement the
consolidation of fees in the Planning and Building Fees Bylaw.
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MOVED BY councillor Volkow
SECONDED BY councillor mcdonell
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the City Clerk recommending appointment of the Deputy
Chief Election Officer for the 2018 Local Government Election.
The
City Manager recommended:
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1. THAT Sabreena Ibraham be
appointed Deputy Chief Election Officer for the 2018 Local Government Election.
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MOVED BY councillor Mcdonell
SECONDED BY councillor johnston
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Engineering seeking Council approval for
the road closures and staff support of the 39th Annual Christmas Toy Run to
be held on Sunday, 2017 October 01.
The
City Manager recommended:
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1. THAT Council
approve the road closures required for the 39th Annual Toy Run as
discussed in this report.
2. THAT the RCMP
and City staff be authorized to provide continuing support for this event as
discussed in this report.
3. THAT a copy
of this report be sent to the event coordinator, Chris Bayliss, Executive
Director, Lower Mainland Christmas Bureau, 3fl-1870 Pandora St, Vancouver BC
V5L 1MS.
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MOVED BY councillor mcdonell
SECONDED BY councillor Wang
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
from the Director Engineering seeking Council approval for a Remembrance Day
Parade on Saturday, 2017 November 11.
The City Manager recommended:
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1. THAT Council approve the
parade as discussed in this report.
2. THAT the coordinator of the
event, Peter Pasanen, Royal Canadian Legion #83, 5289 Grimmer St Burnaby BC V5H
2H3, be sent a copy of this report.
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MOVED BY councillor volkow
SECONDED BY councillor mcdonell
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building providing Council
with information on construction activity as reflected by the building
permits that have been issued for the subject period.
The
City Manager recommended:
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1. THAT this report be received
for information purposes.
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MOVED BY councillor volkow
SECONDED BY councillor mcdonell
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted
a report from the Director Planning and Building informing Council of
Chevron's application for a new parking lot to serve their facility.
The
City Manager recommended:
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1. THAT Council receive this report for
information purposes.
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MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building proposing a number
of text amendments to the Burnaby Zoning Bylaw.
The
City Manager recommended:
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1. THAT Council be requested
to authorize the preparation of a bylaw amending the Burnaby Zoning Bylaw, as
outlined in Section 2.0 of this report, for advancement to the Public Hearing
on 2017 October 17.
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MOVED BY councillor Volkow
SECONDED BY councillor johnston
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building seeking Council
authorization to forward this Zoning Bylaw text amendment and rezoning
application to a Public Hearing on 2017 September 19.
The
City Manager recommended:
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1. THAT a bylaw
amending the Burnaby Zoning Bylaw to permit “rest homes and private hospitals”
in the RM3, RM4, and RM5 Multiple-Family Residential Districts, as outlined in
Section 4.0 of this report, be prepared and advanced to First Reading on 2017
August 28 and to a Public Hearing on 2017 September 19 at 7:00 p.m.
2. THAT a Rezoning Bylaw be
prepared and advanced to First Reading on 2017 August 28 and to a Public
Hearing on 2017 September 19 at 7:00 p.m.
3. THAT
the following be established as prerequisites to the completion of the
rezoning:
a.
The submission
of a suitable plan of development.
b.
The
deposit of sufficient monies, including a 4% Engineering Inspection Fee, to
cover the costs of all services necessary to serve the site and the completion
of a servicing agreement covering all requisite services. All services are to
be designed to City standards and constructed in accordance with the
Engineering Design. One of the conditions for the release of occupancy permits
will be the completion of all requisite services.
c.
The
installation of all electrical, telephone and cable servicing, and all other
wiring underground throughout the development, and to the point of connection
to the existing service where sufficient facilities are available to serve the
development.
d.
The
submission of an undertaking to remove all existing improvements in accordance
with Section 5.2 of this report.
e.
The
dedication of any rights-of-way deemed requisite.
f.
The
completion of the Highway Closure Bylaw.
g.
The
granting of any necessary statutory rights of way, easements, and/or covenants.
h.
The
review of a detailed Sediment Control System by the Director Engineering.
i.
The
submission of a suitable on-site stormwater management system to the approval
of the Director Engineering, the deposit of sufficient monies for its provision,
and the granting of a Section 219 Covenant to guarantee its provision and
continuing operation.
j.
The
submission of a suitable Solid Waste and Recycling Plan to the approval of the
Director Engineering.
k.
Compliance
with the guidelines for underground parking for visitors.
l.
The
submission of an exterior lighting plan which meets the standards for seniors’
housing complexes as adopted by Council.
m.
Preducting
to support future undergrounding of existing overhead wiring adjacent the
development frontage.
n.
The
deposit of the applicable GVS & DD Sewerage Charge.
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MOVED BY councillor volkow
SECONDED BY councillor johnston
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building seeking Council
authorization to forward this application to a Public Hearing on 2017
September 19.
The City Manager recommended:
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1. THAT a Rezoning Bylaw be
prepared and advanced to First Reading on 2017 August 28 and to a Public
Hearing on 2017 September 19 at 7:00 p.m.
2. THAT
the following be established as prerequisites to the completion of the
rezoning:
a.
The submission
of a suitable plan of development.
b.
The
deposit of sufficient monies, including a 4% Engineering Inspection Fee, to
cover the costs of all services necessary to serve the site and the completion
of a servicing agreement covering all requisite services. All services are to
be designed to City standards and constructed in accordance with the
Engineering Design. One of the conditions for the release of occupancy permits
will be the completion of all requisite services.
c.
The
installation of all electrical, telephone and cable servicing, and all other
wiring underground throughout the development, and to the point of connection
to the existing service where sufficient facilities are available to serve the
development.
d.
The
review of a detailed Sediment Control System by the Director Engineering.
e.
The
granting of a Section 219 Covenant respecting flood proofing requirements.
f.
The
submission of a geotechnical review regarding stability confirming that the
site may be used safely for the intended use, for review by the Chief Building
Inspector and granting of a Section 219 Covenant respecting the submitted
report.
g.
The
granting of any necessary statutory rights-of-way, easements and/or covenants.
h.
The
deposit of the applicable GVS & DD Sewerage Charge.
i.
The
provision of facilities for cyclists in accordance with Sections 4.1 and 4.2 of
the rezoning report.
j.
The
submission of a detailed comprehensive sign plan.
k.
The
submission of a Site Profile and resolution of any arising requirements.
l.
The
submission of a suitable on-site stormwater management system to the approval
of the Director Engineering, the deposit of sufficient monies for its
provision, and the granting of a Section 219 Covenant to guarantee its
provision and continuing operation.
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MOVED BY councillor mcdonell
SECONDED BY councillor volkow
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THAT
the recommendations of the City Manager be adopted.
CARRIED UNANIMOUSLY
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11.
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CONTRACT AWARD
2017
COMBINED SEWER SEPARATION PROGRAM
GILMORE
LANES
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The City Manager submitted a report
from the Director Finance seeking Council approval to award a contract for
the 2017 Combined Sewer Separation Program.
The City Manager recommended:
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1. THAT Council approve a
contract award to Targa Contracting (2013) Ltd. for an estimated total cost of
$3,356,599.05 including GST in the amount of $159,838.05 as outlined in this
report. Final payment will be based on the actual quantity of goods and
services delivered and unit prices as tendered.
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MOVED BY councillor mcdonell
SECONDED BY councillor volkow
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
from the Director Finance seeking Council approval to award a contract for
the supply and delivery of one Rear Load Refuse Truck and two Recycling
trucks.
The City Manager recommended:
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1. THAT Council approve a
contract award to Rollins Machinery Ltd. for a total cost of $958,832 including
GST and PST in the amount of $102,732 as outlined in this report.
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MOVED BY councillor volkow
SECONDED BY councillor wang
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval to
award a contract for the supply and delivery of one centre lane paint
striping truck.
The
City Manager recommended:
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1. THAT Council approve a
contract award to Mark Rite Line Equipment Co. Inc. for a total cost of
$546,065 CAD ($420,050 USD with exchange rate 1.3) including GST and PST in the
amount of $58,507 as outlined in this report.
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MOVED BY councillor volkow
SECONDED BY councillor mcdonell
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
from the Director Finance seeking Council approval to award an extension for
the winter maintenance program and supply of de-icing salt brine for the
City's major roads network.
The City Manager recommended:
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1. THAT Council approve a
one year contract extension to Mainroad Howe Sound Contracting Ltd. for an
estimated total cost of $517,457 including PST and GST in the amount of $28,641
for work to be completed as outlined in this report. Final payment will be
based on the actual quantities delivered.
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MOVED BY councillor Mcdonell
SECONDED BY councillor wang
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval for a
one year contract extension for cleaning and maintenance of all City transit
shelters with advertising caissons.
The
City Manager recommended:
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1. THAT Council approve a one
year contract extension for $350,000.00 including GST in the amount of
$16,666.67 for transit shelter cleaning and maintenance for an estimated total
cost of $1,035,765.18 including GST in the amount of $49,322.15 as outlined in
this report. Final payment will be based on actual services provided.
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MOVED BY councillor johnston
SECONDED BY councillor mcdonell
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
from the Director Finance seeking Council approval for a one year contract
extension for cutting and coring services.
The City Manager recommended:
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1. THAT Council approve a one
year contract extension for $244,650 including GST in the amount of $11,650 for
cutting and coring services for a total estimated contract value of $703,500
including GST in the amount of $33,500 as outlined in this report. Final
payment will be based on actual services provided.
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MOVED BY councillor mcdonell
SECONDED BY councillor wang
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval to
increase the existing contract for the 2017 Sanitary Storm Sewer Extension to
Pedre Contractors Ltd.
The
City Manager recommended:
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1. THAT Council approve a
contract increase of $82,845.00 including GST in the amount of $3,945.00 to
Pedre Contractors Ltd. for a total contract value of $575,424.15 including GST
in the amount of $27,401.15 as outlined in this report.
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MOVED BY councillor mcdonell
SECONDED BY councillor volkow
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor volkow
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THAT the Committee now rise and
report.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor volkow
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THAT the report of the Committee be
now adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor DHALIWAL
SECONDED BY councillor JOHNSTON
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THAT Bylaw No. 13787, 13788, 13789,
13790, 13791, 13792, 13793, 13794, 13795, 13796, 13797, 13798, 13799 and
13800 be now introduced and read a first time.
CARRIED UNANIMOUSLY
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MOVED BY
councillor DHALIWAL
SECONDED BY councillor MCDONELL
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THAT
Bylaw No. 13786 be now introduced and read three times.
CARRIED UNANIMOUSLY
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MOVED BY
councillor DHALIWAL
SECONDED BY councillor wang
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THAT
Bylaw No. 13774, 13775 and 13776 be now read a second time.
CARRIED UNANIMOUSLY
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MOVED BY
councillor DHALIWAL
SECONDED BY councillor wang
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THAT
Bylaw No. 13635 be now considered and read a third time.
CARRIED UNANIMOUSLY
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MOVED BY
councillor DHALIWAL
SECONDED BY councillor Johnston
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THAT Bylaw No. 13529, 13554,
13600, 13615, 13625 and 13769 be now reconsidered and Finally Adopted,
signed by the Mayor and Clerk and the Corporate Seal affixed thereto.
CARRIED UNANIMOUSLY
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a)
Councillor
Volkow – Summer Activities and Amenities
Councillor Volkow extended
thanks to City Parks and Recreation staff for the provision of summer
activities and engaging parks infrastructure, including various water parks. Many
families have approached the Councillor complimenting the City on the accessibility
of water parks and summertime recreation programming.
b)
Councillor
Volkow – Burnaby Blues and Roots Festival
Councillor Volkow extended
thanks to City staff on the success of the 2017 Burnaby Blues and Roots
Festival.
c)
Councillor
Volkow – Elimination of Community Cable Programming
Councillor Volkow expressed
disappointment in the decision of the Shaw Cable to eliminate Community Cable
Programming. As a result, City Council meetings will no longer be broadcast on
television, reducing public access to government processes and decisions.
Burnaby Council meetings are still available for viewing live online or through
the archived video on www.burnaby.ca.
d)
Councilor
Jordan – Beautification Grants
Councillor Jordan referred
to Item E of the Council Correspondence Package received 2017 August 24, and
highlighted that Beautification Grants may be used to pay for BC Hydro box
covers in addition to undergrounding electrical infrastructure.
e)
Councillor
Johnston – RCMP Musical Ride
Councillor Johnston
commented on the success of the 2017 RCMP Musical Ride that took place in
Burnaby at Swangard Stadium on 2017 August 18. The RCMP Officer in Charge of
the Musical Ride extended thanks and compliments to City staff regarding the
quality and condition of the field, second only to Windsor Castle.
f)
Councillor
Dhaliwal – Swangard Stadium Sound System
Councillor Dhaliwal
referred to item I of the Council Correspondence Package received 2017 August
24, and requested that the item be referred to the Parks, Recreation and
Culture Commission.
There were no inquires
brought before Council at this time.
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MOVED BY
councillor mcdonell
SECONDED BY councillor jordan
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THAT
this Open Council meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open Council meeting adjourned at 8:11 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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