FINANCIAL MANAGEMENT COMMITTEE  

MINUTES

An Open meeting of the Financial Management Committee was held in the Clerk's Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Tuesday, 2019 January 22 at 5:00 p.m.

1.

CALL TO ORDER

PRESENT:    His Worship, Mayor Mike Hurley, Chair  

                        Councillor Sav Dhaliwal, Vice Chair                                          

                                    Councillor Pietro Calendino, Member

                                    Councillor Paul McDonell, Member

             STAFF:         Mr. Lambert Chu, City Manager   

                                Mr. Dipak Dattani, Director Corporate Services                                         

                                    Ms. Noreen Kassam, Director Finance

                                    Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

                                    Mr. Lou Pelletier, Director Planning & Building

Mr. Dave Critchley, Director Public Safety & Community Services

                                    Mr. James Lota, Deputy Director Engineering

Ms. Heidi Schiller, Asst. Director Public Service, Burnaby Public Library

                                    Mr. John Cusano, Assistant Chief Building Inspector

                                Ms. Elaine Wong, Executive Assistant to the Mayor

                                Ms. Monica Macdonald, Administrative Officer

The Chair called the Open meeting to order at 5:00 p.m.

The Chair acknowledged the unceded, traditional, and ancestral lands of the hən̓q̓əmin̓əm̓ and sḵwx̱wú7mesh speaking people, and extended appreciation for the opportunity to hold a meeting on this shared Coast Salish territory.

2.

MINUTES

MOVED BY councillor dhaliwal

Seconded by councillor calendino

THAT the minutes of the Financial Management Committee Open meeting held on 2018 November 28 be adopted.

CARRIED UNANIMOUSLY

3.

CORRESPONDENCE

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the correspondence be received.

CARRIED UNANIMOUSLY

Correspondence was received from Ms. Rebecca Bishop, Program Officer, UBCM advising that a payment in the amount of $24,454 will be made to the City as the final report regarding the above noted project has been received.

4.

REPORTS

MOVED BY councillor calendino

Seconded by councillor mcdonell

THAT the reports be received.

CARRIED UNANIMOUSLY

The Burnaby Festival of Learning Steering Committee submitted a report requesting three-year funding for the annual weeklong Burnaby Festival of Learning celebration.

The Burnaby Festival of Learning Steering Committee recommended:

1. THAT the Financial Management Committee authorize the use of $50,000 each year from the Operating Gaming Reserve to support marketing and programming costs for the Burnaby Festival of Learning for 2019, 2020 and 2021.

2. THAT the Financial Management Committee recommend Council receive this report for information.

3. THAT a copy of this report be forwarded to Matthew Grant, Director, Office of Community Engagement, Simon Fraser University, and the Burnaby School District for information.

4. THAT a copy of this report be forwarded to the Parks, Recreation and Culture Commission and the Burnaby Public Library Board for information.

MOVED BY councillor calendino

Seconded by councillor dhaliwal

THAT the recommendations of the Burnaby Festival of Learning Steering Committee be adopted.

CARRIED UNANIMOUSLY

The Director Engineering submitted a report seeking approval to use Water and Sanitary Reserves and for a Capital Reserve Fund Bylaw to finance 2019 Engineering capital infrastructure design and early tender projects.

The Director Engineering recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of $4,383,200, the use of Sanitary Sewer Capital Fund in the amount of $2,440,300 and the use of Waterworks Utility Capital Fund in the amount of $4,156,300 to finance Engineering capital infrastructure improvement projects, as outlined in this report.

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the recommendation of the Director Engineering be adopted.

CARRIED UNANIMOUSLY

The Director Engineering submitted a report seeking approval for a Capital Reserve Fund Bylaw to finance 2019 Engineering capital Transportation design and early tender projects.

The Director Engineering recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of $5,100,900 to finance Engineering capital Transportation improvement projects, as outlined in this report.

MOVED BY councillor calendino

Seconded by councillor mcdonell

THAT the recommendation of the Director Engineering be adopted.

CARRIED UNANIMOUSLY

The Director Engineering submitted a report seeking approval and funding for 2019 Engineering capital Facilities Management improvement projects.

The Director Engineering recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of $1,105,000, to finance Engineering capital Facilities Management improvement projects.

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the recommendation of the Director Engineering be adopted.

 CARRIED UNANIMOUSLY

The Director Engineering submitted a report seeking approval and funding for 2019 Engineering capital vehicle and equipment purchases.

The Director Engineering recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of $818,000 to finance Engineering capital vehicle and equipment purchases, as outlined in this report.

MOVED BY councillor DHALIWAL

Seconded by councillor mcdonell

THAT the recommendation of the Director Engineering be adopted.

CARRIED UNANIMOUSLY

MOVED BY councillor calendino

Seconded by councillor dhaliwal

THAT the recommendation of the Director Finance and the Chief Information Officer be adopted.

CARRIED UNANIMOUSLY

The Director Finance submitted a report providing an update on the 2018 Investment Portfolio and presenting a forecast for 2019.

The Director Finance recommended:

1. THAT this report be received for information purposes.

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the recommendation of the Director Finance be adopted.

CARRIED UNANIMOUSLY

The Director Finance submitted a report seeking approval to award a revenue contract to Ryan Company Ltd. operating as Ryan Vending for turnkey vending machine services which provide nutritional snacks and beverages.

The Director Finance recommended:

1.  THAT the Financial Management Committee recommend Council approve the award of a five year contract to Ryan Company Ltd. operating as Ryan Vending for turnkey vending machine services, as outlined in this report. The total revenue amount payable to the City of Burnaby is a minimum guarantee of $500,000.00 over five years.

MOVED BY councillor calendino

Seconded by councillor mcdonell

THAT the recommendation of the Director Finance be adopted.

CARRIED UNANIMOUSLY

MOVED BY councillor mcdonell

Seconded by councillor dhaliwal

THAT the recommendation of the Major Civic Building Project Coordination Committee be adopted.

CARRIED UNANIMOUSLY

The Major Civic Building Project Coordination Committee submitted a report seeking funding approval for the necessary servicing works identified under Rezoning Reference #18-19, and providing an update on the South Burnaby Ice Arena project.

The Major Civic Building Project Coordination Committee recommended:

1. THAT the Financial Management Committee recommends that Council authorizes the use of Community Benefit Bonus funds in the amount of$1,400,000 to fund the necessary servicing works identified under Rezoning Reference #18-19.

2. THAT a copy of this report be forwarded to the Parks, Recreation and Culture Commission for information purposes.

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the recommendations of the Major Civic Building Project Coordination Committee be adopted.

CARRIED UNANIMOUSLY

The Director Public Safety and Community Services submitted a report seeking a Capital Reserve Fund Bylaw to finance 2019 PSCS capital projects.

The Director Public Safety and Community Services recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Fund Bylaw in the amount of $2,195,000 to finance PSCS capital projects, as outlined in this report.

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT the recommendation of the Director Public Safety and Community Services be adopted.

CARRIED UNANIMOUSLY

5.

NEW BUSINESS

His Worship Mayor Mike Hurley - Fair Wage Policy

MOVED BY councillor calendino

Seconded by councillor mcdonell

THAT staff provide a report on the Fair Wage Policy to the February Financial Management Committee meeting.

 CARRIED UNANIMOUSLY

6.

INQUIRIES

There were no inquiries brought before the Committee at this time.

7.

CLOSED

MOVED BY councillor calendino

Seconded by councillor dhaliwal

THAT this Open Committee meeting do now recess.

                                                                                             CARRIED UNANIMOUSLY

The Open Committee meeting recessed at 5:58 p.m.