2016 Parcel Tax Roll Review Panel

Monday, 2016 March 30

1.

CALL TO ORDER

The Parcel Tax Roll Review Panel was called to order at 6:05 p.m.

2.

REPORTS

a)

Report from Director Finance

Re: 2016 Parcel Taxes

The Director Finance submitted a report providing the Parcel Tax Roll Review Panel with an overview of the parcel tax process.

The Director of Finance recommended:

1.    THAT this report be received for information purposes.

MOVED BY COUNCILLOR CALENDINO

SECONDED BY COUNCILLOR JOHNSTON

THAT the recommendation of the Director of Finance be adopted.                                                                                   

                                                                                 CARRIED UNANIMOUSLY

b)

Report from Director Finance

Re: Local Area Service Foot Frontage Rules

The Director Finance submitted a report providing an overview of the foot frontage rules used to charge the Local Area Service Taxes that form part of the Parcel Tax Roll.

The Director Finance recommended:

1. THAT this report be received for information purposes.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COUNCILLOR KANG

THAT the recommendation of the Director Finance be adopted.

                                                                                                           CARRIED UNANIMOUSLY

c)

APPEAL REPORTS

The Director Engineering submitted a report reviewing the Local Area Services foot-frontage assessment for 3877 Eton Street.

The Director Engineering recommended:

1. THAT the taxable foot-frontage assessment of property at 3877 Eton Street be reaffirmed at 60 meters (196.9 feet).

MOVED BY COUNCILLOR JORDAN

SECONDED BY COUNCILLOR JOHNSTON

THAT the recommendation of the Director Engineering be adopted.

                                                                                                          CARRIED UNANIMOUSLY

The Director Engineering submitted a report reviewing the Local Area Services foot-frontage assessment for 7750 Rayside Street.

The Director Engineering recommended:

1. THAT the taxable foot-frontage assessment of property at 7750 Rayside Street Street be reaffirmed at 20.76 meters (68.10 feet).

Mr. Jessie Dhillon appeared before the Parcel Tax Roll Review Panel and spoke on behalf of the owners of 7750 Rayside Street and 7740 Rayside Street.

Mr. Dhillon noted that approximately eight (8) years ago, the two property owners paid to have the open ditch in front of the two properties enclosed and a drainage culvert installed.  On this basis, Mr. Dhillon sought partial relief from the Local Area Service project charges for these two owners.

The Assistant Director Engineering advised that the ditch enclosures do not result in lower costs for the Local Area Service project, and with the installation of a sewer main in the street, the culverts become redundant.  Further, it was noted that instructions are provided to property owners wishing to enclose drainage ditches advising that “in the event that a local area service project proceeds and the requested ditch enclosure work becomes redundant, there will be no refunds provided”.

Ms. Lucy Gusola, 7740 Rayside Street appeared before the Parcel Tax Roll Review Panel and reiterated Mr. Dhillon’s comments and concerns.

MOVED BY COUNCILLOR CALENDINO

SECONDED BY COUNCILLOR JOHNSTON

THAT the recommendation of the Director Engineering be adopted.

                                                                                                          CARRIED UNANIMOUSLY

The Director Engineering submitted a report reviewing the Local Area Services foot-frontage assessment for 7740 Rayside Street.

The Director Engineering recommended:

1. THAT the taxable foot-frontage assessment of property at 7750 Rayside Street Street be reaffirmed at 23.28 meters (76.40 feet).

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COUNCILLOR CALENDINO

THAT the recommendation of the Director Engineering be adopted.

                                                                                                          CARRIED UNANIMOUSLY

Panel members requested that, in future, staff provide more details relative to any complaints that are filed. 

It was further requested that staff review current processes relative to ditch enclosure applications. Applicants to provide written acknowledgement that refunds or cost reductions will not be provided in the event of future Local Area Service projects that make the improvements redundant.

Staff undertook to provide a memo to Council confirming the process change.

d)

Report from Director Finance

Re:  Confirmation and Authentication of the 2016 Parcel Tax Rolls

The Director Finance submitted a report requesting confirmation and authentication of the 2016 Sewer Parcel Tax Roll and the 2016 Local Area Service Tax Roll by the Parcel Tax Roll Review Panel.

The Director Finance recommended:

1.    1. THAT the 2016 Sewer Parcel Tax Roll as received by the Parcel Tax Roll     Review Panel be confirmed and authenticated.

2.    2. THAT the 2016 Local Area Service Tax Roll as received by the Parcel Tax Roll Review Panel be confirmed and authenticated.

MOVED BY COUNCILLOR JORDAN

SECONDED BY COUNCILLOR WANG

THAT the recommendations of the Director Finance be adopted.

                                                                                                          CARRIED UNANIMOUSLY

3.

ADJOURNMENT

MOVED BY COUNCILLOR KANG

SECONDED BY COUNCILLOR CALENDINO

THAT this Parcel Tax Roll Review Panel do now adjourn.

                                                                                                          CARRIED UNANIMOUSLY

The Parcel Tax Roll Review Panel adjourned at 6:56 p.m.

________________________

________________________

Dennis Back

CITY CLERK                  

Councillor Nick Volkow

ACTING MAYOR