PARKS, RECREATION AND CULTURE COMMISSION MINUTES

 

Wednesday, 2015 June 17

 

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2015 June 17 at 7:00 PM.

 

1.

CALL TO ORDER

 

 

PRESENT:    Councillor N. Volkow, Chair

                                    Councillor A. Kang, Vice Chair

                                    Commissioner  K. Alzner

School Trustee K. Chen

Commissioner  M. Foley

                                    Commissioner  L. Loftus

                                    Commissioner  L. Matricardi

                                    Commissioner  W. Peppard

Commissioner  K. Purdy

 

ABSENT:       Commissioner  J. Jang

 

STAFF:          Mr. D. Ellenwood, Director Parks, Recreation and Cultural Services

                                    Mr. D. Hunter, Assistant Director - Parks

                                    Ms. G. Parent, Arts Services Manager

Mr. C. Collis, Assistant Director – Recreation

                                    Mr. D. O’Connor, Assistant Director – Golf Services

                        Ms. H. Edwards, Manager – Parks Planning Design and Dev.

                                    Mr. D. Pelletier, Manager – Business Operations

                                    Mr. J. Schumann, Planner 3 - Current Planning

                                    Ms. D. Luketic, Acting Client Support Assistant – Parks

                                    Ms. K. Matts, Administrative Services - Parks

Ms. E. Prior, Administrative Officer - Clerks

                       

The Chair called the 'Open' Commission meeting to order at 7:08 pm

 

2.

MINUTES

 

 

a)

Open meeting of 2015 May 20

 

 


 

C

MOVED BY COMMISsIONER foley

SECONDED BY COMMISsIONER matricardi 

 

THAT the minutes of the 'Open' Commission meeting held on 2015 May 20 be now adopted.

                                 

                                                                                      CARRIED UNANIMOUSLY

 

3.

PRESENTATION

 

 

a)

Burnaby Sports Hall of Fame
Re: Update
Speakers: Mr. Grant Granger, Mr. Larry Hayes, Mr. Tom Berridge

 

Mr. Grant Granger, Mr. Larry Hayes and Mr. Tom Berridge appeared before the Commission to give an update on the Burnaby Sports Hall of Fame activities and express their gratitude for the support over the years.  The committee is currently composed of 11 voting members and a Parks and Recreation non-voting liaison.  After 14 years in operation, the Burnaby Sports Hall of Fame will continue to honour individuals who have brought recognition to Burnaby.  The entire list of past inductees is posted on their website.  Applications for nomination are contained on the website as well. The committee has had some discussions about future topics such as the location of the Hall’s display, but nothing has been decided at this time.

 

The Commission thanked the members of the Burnaby Sports Hall of Fame for all that they do from the Banquet to the Scholarships and the Hall’s display. 

 

4.

DELEGATION

 

 

MOVED BY COMMISsIONER foley

SECONDED BY COMMISsIONER  loftus

 

THAT the delegation be heard.

 

                                                                                      CARRIED UNANIMOUSLY

 

a)

Simone Brandl
Re: Montecito Park Community Garden Request
Speaker: Simone Brandl

 

 

Ms. Simone Brandl appeared before the Commission seeking support for a community garden in Montecito Park.  Ms. Brandl is a resident of the townhouse complex directly behind Montecito Park.  Ms. Brandl provided research and information on the benefits of community gardens and spoke of gardening as a way to bring the community together and provide a means to engage citizens, reduce isolation and address food security in a positive and respectful manner.

 

Planning Department staff advised Ms. Brandl that the City was currently involved in a review of the Community Garden process as there had been additional inquiries.

 

Parks, Recreation and Cultural Services staff advised that Parks was currently working with the Planning department in creating a process for Community Gardens as well as an application process for citizens to follow and anticipates that the report should be ready in approx. three months’ time.

 

The Chair thanked Ms. Brandl for her thorough and informative presentation.  The Chair asked that Ms. Brandl be provided with a copy of the report once it had been completed.

 

Staff undertook to ensure that the speaker is included in the report recommendations.

 

5.

CORRESPONDENCE

 

 

MOVED BY COMMISsIONER  matricardi

SECONDED BY COMMISsIONER  foley

 

THAT the correspondence be received.

 

                                                                                      CARRIED UNANIMOUSLY

 

a)

Anna Solnickova
Re:  2015 Terry Fox Run

 

 

Correspondence was received from Ms. Anna Solnickova regarding a request for a fee waiver for the use of Central Park during the 35th Annual Burnaby Terry fox Run.  The run is scheduled for Sunday, September 20, 2015.

 

Report 6.a) i on this agenda addresses this item of correspondence.

 

           

6.

DIRECTORS REPORTS

 

 

MOVED BY COUNCILLOR kang

SECONDED BY COMMISsIONER  purdy

 

THAT the reports be received.

 

                                                                                      CARRIED UNANIMOUSLY

 

a)

Director's Report No.06
2015 June 17

1

 

(a) The Director Parks, Recreation and Cultural Services submitted his Report No. 06, dated 2015 June 17, covering the following items listed i - vii.

 

i)

Burnaby Terry Fox Run Fee Waiver Request 2015

 

The Director Parks, Recreation and Cultural Services submitted a report to seek Council authorization for a fee waiver for the use of Central Park trails and an in-kind donation of tent usage.

The Director Parks, Recreation and Cultural Services recommended:

1.  THAT a fee waiver for the use of Central Park trails be approved and use of the tents be an in-kind donation.

2.  THAT a copy of this report be sent to Ms. Anna Solnickova, 2015 Run Organizer for the Burnaby Terry Fox Run Organizing Committee.

 

 

MOVED BY Councillor  kang

SECONDED BY COMMISsIONER alzner

 

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

 

ii)

Burnaby Firefighters Charitable Society 2015 Green Fee Waiver

 

The Director Parks, Recreation and Cultural Services submitted a report seeking co-sponsorship of the 2015 Burnaby Charity Golf Tournament.  The Burnaby Firefighters Local 323 Charitable Society requested co-sponsor of the event with the Parks, Recreation and Culture Commission at Riverway Golf Course on 2015 September 23.

It is recommended that all green fees be waived and that the proceeds of the 2015 event be contributed to an appropriate Burnaby facility or project, mutually determined by the Society and the Commission.

The Director Parks, Recreation and Cultural Services recommended:

1.  THAT approval be given to the Burnaby Firefighters Charitable Society to co-sponsor the 2015 charity golf tournament with the Burnaby Parks, Recreation and Culture Commission at the Riverway Golf Course on Wednesday, September 23.

2. THAT the Burnaby Firefighters Charitable Society be granted a fee waiver for all green fees.

3.  THAT the proceeds of the 2015 charity golf tournament be contributed to a Commission sponsored program to benefit this community.

4.  THAT a copy of this report be sent to Rob Lamoureux, President of the Burnaby Firefighters Charitable Society.

 

MOVED BY COMMISsIONER  loftus

SECONDED BY COMMISsIONER  matricardi

 

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

 

iii)

Permissive Exemptions from Taxation - 2016

 

The Director Parks, Recreation and Cultural Services submitted a report seeking approval for permissive tax exemptions for organizations identified for the year 2016.   These organizations include B.C. Volleyball, Boys' & Girls' Clubs of Greater Vancouver, Burnaby Horseman's Association, Burnaby Winter Club (Apportionment), Burnaby Tennis Club and the Lotus Club (Apportionment).

The Director Parks, Recreation and Cultural Services recommended:

1. THAT approval be given for permissive tax exemptions to the organizations identified in this report, and that these are included in the Burnaby Tax Exemption Bylaw - 2016 to be presented to City Council for approval.

 

MOVED BY COMMISsIONER  purdy

SECONDED BY COMMISsIONER  peppard

 

THAT the recommendation of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                                CARRIED UNANIMOUSLY

           

Councillor Kang stated that the BHA is very appreciative of the exemption.  They open up their stables to the public twice a year to draw awareness to the club and people from all areas come and enjoy the opportunity to see what the club is about.

 

iv)

Eileen Dailly Leisure Pool Open House

 

The Director Parks, Recreation and Cultural Services submitted a report seeking approval to provide bActive draw prizes for a Northwest Complex Open House Event at Brentwood Mall on 2015 August 29.

 

 

 

The Director Parks, Recreation and Cultural Services recommended:

1. THAT approval be given to provide one annual bActive, one 4 month bActive, and 5 one month bActive passes as draw prizes at the Brentwood Mall, Northwest Complex Open House Event on 2015 August 29.

 

MOVED BY COMMISsIONER  matricardi

SECONDED BY COMMISsIONER  purdy

 

THAT the recommendation of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

 

Councillor Kang inquired as to whether the open house was planned due to a decrease in attendance.

 

The Director Parks, Recreation and Cultural Services advised that the Open House was planned as an outreach to the community.  Last year there was a similar event in September 2014 that allowed people to connect and generate community discussion about the leisure activities offered at the facilities.

 

Councillor Kang inquired as to the timing of the event.

 

Staff advised that it was scheduled to coincide with Fall/Winter programming

Councillor Kang inquired as to the location

Staff advised it would take place in the center of Brentwood Mall.

v)

Dynamo Swim Club

 

The Director Parks, Recreation and Cultural Services submitted a report for the information of the Commission regarding pool allocations for the 2015-2016 season of the Dynamo Swim Club.

At the Community Commission meeting held on 2015 May 20, Mr. Steve Menzies, president of Dynamo Swim Club, expressed concern regarding pool allocations for the 2015-2016 swim season.  Since the Commission meeting, staff met with Dynamo Swim Club and reached an agreement on a schedule which provides a consistent schedule primarily at CG Brown pool with some lane space at Bonsor on Mondays and Wednesdays.

The Director Parks, Recreation and Cultural Services recommended:

1. THAT Commission receive this report for information.

2. THAT a copy of the report be forwarded to Mr. Menzies, president of Dynamo Swim Club.

 

MOVED BY COMMISsIONER  foley

SECONDED BY COMMISsIONER  loftus

 

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

 

vi)

Fireworks at Deer Lake Park on August 08 2015

 

The Director Parks, Recreation and Cultural Services submitted a report advising of a request from Mr. Bruce Locke of Firewx.ca for approval of a fireworks display as part of a wedding ceremony at the Hart House Restaurant in Deer Lake Park.

The Burnaby Fire Department will receive and review the request and ensure it conforms to their requirements for pyrotechnical displays in the City. 

The Director Parks, Recreation and Cultural Services recommended:

1. THAT a fireworks display on 2015 August 08, as part of a wedding ceremony in Deer Lake Park, be approved as outlined in this report.

2.  THAT a copy of this report be forwarded to Mr. Bruce Locke of Firewx.ca.

 

MOVED BY COMMISsIONER  loftus

SECONDED BY COMMISsIONER  purdy

 

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

           

The Commission inquired as to the steps in place due to the dry weather.  The Director advised that Commission Policy #49 outlines the steps taken at the time requests are received.  The policy is strictly adhered to and both Commission and the Fire Department must be in approval.

 

Staff undertook to provide the Commission members with a copy of Policy #49.

 


 

 

vii)

2015 June Capital Funding Bylaw

 

The Director Parks, Recreation and Cultural Services submitted a report requesting the expenditure of $250,000 from the 2015 Annual Financial Plan. The funding is available through the Capital Reserves and will be used to update signage for the Shadbolt Centre, access improvements in City parks, data mapping of underground utilities and upgrades to food services equipment. 

1. THAT the expenditure of $250,000 from the 2015 Annual Financial Plan for the projects outlined in this report be approved.

2. THAT Council be requested to bring down a bylaw to appropriate $261,680 (inclusive of GST) from Capital Reserves to finance these projects.

 

MOVED BY COMMISsIONER  peppard

SECONDED BY COMMISsIONER matricardi

 

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

 

                                                                                      CARRIED UNANIMOUSLY

 

7.

NEW BUSINESS

 

 

School Trustee Chen advised that the last day of school would be June 25 and children would begin taking part in all the excellent programs that are offered in the Parks, Recreation and Cultural Services facilities.  

 

School Trustee Chen thanked the Commission for the approval of the 2015 Community School Grant at the May 2015 meeting.

 

Commissioner Foley requested that flowers be sent to Theresa Cheng on behalf of the Commission.

 

Staff undertook to ensure that flowers are sent.

 

Councillor Volkow advised that he has observed a large number of families using Burnaby parks on the weekends and queried the feasibility of opening outdoor wading pools on the weekends, particularly Sundays.

 

Staff undertook to investigate.

 

8.

INQUIRIES

 

 

Councillor Kang inquired as to the maintenance of water fountains throughout the summer and how often they are cleaned.

 

 

 

 

Staff advised that there is a regular maintenance schedule by the parks irrigation department.  Staff also advised that they respond to public reports of maintenance issues.

 

Councillor Kang inquired as to the Eco Sculpture program and if there was an opportunity for schools to be involved in the projects to increase school pride etc.

 

Staff advised that the Parks Department works with two schools at the present time.  The two schools are Taylor Park Elementary and University Highlands School.

 

Commissioner Loftus inquired as to the Miniature Train at Confederation Park and the lease management for the site.

 

Staff undertook to provide further information at a future date.

 

9.

ADJOURNMENT

 

 

MOVED BY COMMISsIONER  foley

SECONDED BY COMMISsIONER  loftus

 

THAT this Open Commission meeting do now adjourn.

 

                                                                                      CARRIED UNANIMOUSLY

 

 

 

 

 

 

 

 

 

 

________________________

________________________

Dean Pelletier

ACTING COMMISSION SECRETARY                  

Councillor Nick Volkow

CHAIR