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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City
Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2017 January 25 at 4:00
p.m.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Paul McDonell, Member
ABSENT: Councillor Colleen
Jordan, Vice Chair
STAFF: Mr.
Lambert Chu, City Manager
Mr.
Dave Critchley, Director Public Safety & Community Services
Mr.
Leon Gous, Director Engineering
Mr.
Lou Pelletier, Director Planning & Building
Ms.
Shari Wallace, Chief Information Officer
Mr.
Bob Klimek, Deputy Director Finance
Mr.
Doug Spindler, Assistant Director – Treasury Services
Mr.
Patrick Shek, Chief Building Inspector
Mr.
John Cusano, Assistant Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
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The Chair called the Open meeting to
order at 4:02 p.m.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the minutes of the Open meeting
of the Financial Management Committee held on 2016 November 24 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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a)
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Memorandum from the City Clerk
Re: Willingdon Linear Park Design
and Public Consultation Results_____________________________________________
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A memorandum was received from the
City Clerk advising that Council, at the Open Council meeting held on 2017
January 23, received and adopted the above noted report providing an update
on the Willingdon Linear Park design and the feedback received at the public
open house, and seeking funding for the construction of the linear park.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Chief Information Officer
submitted a report seeking approval for capital expenditure and funding bylaw
for Information Technology Capital Program.
The Chief Information Officer
recommended:
1. THAT Financial Management
Committee recommend Council approve the capital expenditure of $2,960,744 for
the 2017 Information Technology program, as outlined in this report.
2. THAT Financial Management
Committee recommend Council authorize staff to bring down a Capital Reserves
Bylaw in the amount of $3,099,096 (inclusive of GST of $138,352) to finance
the program.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the
Chief Information Officer be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering submitted a
report seeking funding approval for the Willingdon Infrastructure Upgrades.
The Director Engineering
recommended:
1. THAT Council approve the capital
expenditure of $5.289M for the Willingdon Infrastructure Upgrades, as
outlined in this report.
2. THAT Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $5.536M (inclusive of
GST) to finance the Willingdon Infrastructure Upgrades, as outlined in this
report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering submitted a
report seeking funding approval for 2017 City facilities capital projects.
The Director Engineering
recommended:
1. THAT Council approve the capital
expenditure of $3.923 Million for facilities capital projects, as outlined in
this report.
2. THAT Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $4.1065 Million
(inclusive of GST) to finance the capital projects, as outlined in this
report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering submitted a
report seeking funding approval for 2017 Engineering New Vehicles/Equipment.
The Director Engineering
recommended:
1. THAT Council approve the capital
expenditure of $3.715M for New Vehicle and Equipment acquisitions, as
outlined in this report.
2. THAT Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $3.889M (inclusive of
GST) to finance the capital acquisitions outlined in this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering submitted a
report seeking funding approval for 2017 Engineering capital infrastructure
replacement.
The Director Engineering
recommended:
1. THAT Council approve the
additional capital expenditure of $6.352 Million for infrastructure capital
improvements, as outlined in this report.
2. THAT Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $2.395 Million
(inclusive of GST), and draw from the Sanitary Sewer Capital Fund the amount
of $0.529 Million (inclusive of GST) and the Waterworks Utility
Capital Fund the amount of $3.725
Million (inclusive of GST) to finance the capital programs, as outlined in
this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the
Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering submitted a
report seeking funding approval for 2017 Engineering capital infrastructure
design and early tender projects.
The Director Engineering
recommended:
1. THAT Council approve capital
expenditures of $0.959 Million for infrastructure capital improvements, as
outlined in this report.
2. THAT Council authorize staff to
bring down a Capital Reserves Bylaw in the amount of $0.451 Million
(inclusive of GST), and the use of Waterworks Utility Capital Funds in the
amount of $0.533 Million (inclusive of GST) to finance the capital programs,
as outlined in this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Finance submitted a
report providing information on the 2017 BC Home Owner Grant Program.
The Director Finance recommended:
1. THAT this report be received for
information purposes.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Finance submitted a
report providing a 2016 Investment Program update and presenting the 2017
Investment Program forecast.
The Director Finance recommended:
1. THAT this report be received for
information purposes.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Planning and Building
submitted a report seeking approval and funding for a project to celebrate
the City’s 125th anniversary, as outlined in this report.
The Director Planning and Building
recommended:
1. THAT the Committee request
Council approval for an expenditure not to exceed $60,000 (including 5% GST)
from the City’s Gaming Fund to implement the Burnaby 125 Heritage Marker
project, as outlined in this report.
2. THAT a copy of this report be
sent to the Parks, Recreation and Culture Commission and the Community
Heritage Commission for information purposes.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendations of the Director
Planning and Building be adopted.
CARRIED UNANIMOUSLY
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The Major Civic Building Project
Coordination Committee submitted a report seeking bylaw funding for the West
Building Interior Renovation project.
The Major Civic Building Project
Coordination Committee recommended:
1. THAT Financial Management
Committee recommend Council authorize staff to bring down a Capital Reserves
Bylaw in the amount of $1,208,900 (inclusive of GST in the amount of $57,567)
to finance the West Building Interior Renovation project.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendation of the Major
Civic Building Project Coordination Committee be adopted.
CARRIED UNANIMOUSLY
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The Major Civic Building Project
Coordination Committee submitted a report seeking authorization to advance
design of new parking facilities within the City Hall / Deer Lake precinct.
The Major Civic Building Project
Coordination Committee recommended:
1. THAT Council be requested to
authorize staff to initiate civil design for three parking lots and to bring
down a Capital Reserves Expenditure Bylaw of $650,000 (inclusive of 5% GST at
$30,954) to finance the expenditure.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendation of the Major
Civic Building Project Coordination Committee be adopted.
CARRIED UNANIMOUSLY
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l)
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Report from the Major Civic Building
Project Coordination Committee
Re: Edmonds Community Centre
Installation of a HVAC Unit_____________________________
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The Major Civic Building Project
Coordination Committee submitted a report providing information regarding the
proposed installation of HVAC to serve the lobby area of the Edmonds
Community Centre.
The Major Civic Building Project
Coordination Committee recommended:
1. THAT this report be received for
information purposes.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the recommendation of the Major
Civic Building Project Coordination Committee be adopted.
CARRIED UNANIMOUSLY
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There was no new business brought
before the Committee at this time.
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There were no inquiries brought
before the Committee at this time.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT this Open Committee meeting do
now recess.
CARRIED UNANIMOUSLY
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The Open Committee meeting recessed
at 4:41 p.m.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT the Open Committee meeting do
now reconvene.
CARRIED UNANIMOUSLY
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The Open Committee meeting
reconvened at 4:45 p.m.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Committee meeting adjourned
at 4:45 p.m.
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________________________
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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