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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City
Hall, 4949 Canada Way, Burnaby, B.C. on Thursday, 2016 March 24 at 5:30 p.m.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr.
Lambert Chu, Acting City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation & Cultural Services
Ms.
Shari Wallace, Chief Information Office
Mr.
Dipak Dattani, Deputy Director Engineering
Mr.
Patrick Shek, Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
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The Chair called the Open meeting to
order at 5:32 p.m.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT
the minutes of the Open meeting of the Financial Management Committee held on
2016 February 24 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from
Margaret Stevens expressing concern regarding increase in property
assessment.
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Arising from
consideration of the correspondence, the Committee also received a memorandum
from the City Clerk regarding NAIOP (Commercial Real Estate Development
Association), Vancouver Chapter’s 2015 Municipal Report Card.
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b)
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Memorandum from the City Clerk
Re: NAIOP Vancouver 2015 Municipal
Report Card
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A memorandum was received from the
City Clerk advising that Council, under the New Business portion of the 2016
March 21 Council meeting, referred the NAIOP (Commercial Real Estate
Development Association) survey to the Financial Management Committee. The
survey compares the relative development costs among more than 20
municipalities in the Lower Mainland.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Director Finance
submitted a report seeking approval for the use of Gaming Interest and
Stabilization Funds.
The
Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council approve funding of
$4,016,500 from Operating Gaming Fund and $3,628,500 from the Stabilization
funding for 2016 projects, as outlined in Attachments 1 and 2 of this report.
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MOVED BY councillor JORDAN
SECONDED BY councillor mcdonell
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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The
Committee requested staff AMEND the report as follows:
·
Attachment 1 –
2016 Gaming Interest Funding Requests – move $20,000 to the ‘new request’
column for the Chalk Art Walk
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Attachment 2 –
2016 Stabilization Funding Requests - Arbitration Costs – CHANGE to ‘Human
Resources’
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Both attachments
– remove the multiple department lines
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The Director Finance
submitted a report providing background information in response to
correspondence received from the Minister for Community, Sport and Cultural
Development regarding potential tax implications of the 2016 assessment roll.
The
Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council not implement
property tax averaging given that it redistributes the tax burden from higher
valued properties to lower valued properties in a given year.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Finance
submitted a report seeking approval for the 2016 Farmers’ Market season at
Burnaby City Hall.
The
Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council authorize staff to
enter into a Licence Agreement valued at $75.00 with the Artisan Farmers’
Market Society to operate a weekly market in the City Hall north parking lot
for the 2016 summer season, as outlined in this report.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT the recommendation of the
Director Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Finance
submitted a report seeking authority to enter into a five year agreement with
the Burnaby Association for Community Inclusion (BACI) for their continued
operation of nine City owned strata units.
The
Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council authorize staff to
enter into a $1.00 per year, five-year Lease Agreement from 2015 July 01 to
2020 June 30 with the Burnaby Association of Community Inclusion for the
continued operation of nine City owned strata units at 2088 Madison Avenue,
as outlined in this report. The terms of agreement will include provision
for two five year renewal options.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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Arising from
consideration of the reports, the Committee also received a report from the
Director Finance regarding the BC Home Owner Grant Program.
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e)
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Report from the Director Finance
Re: BC Home Owner Grant Program
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The Director Finance
submitted a report providing information on the BC Home Owner Grant Program.
The
Director Finance recommended:
1.
THAT the Financial Management Committee recommend Council request the UBCM to
petition the Minister of Finance to undertake a Provincial review of the Home
Owner Grant Program to determine if a more equitable distribution of the
Grant across all regions of the Province can be achieved.
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MOVED BY COUNCILLOR JORDAN
SECONDED BY COUNCILLOR MCDONELL
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THAT the recommendation of
the Director Finance be adopted.
CARRIED UNANIMOUSLY
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There was no new business
brought before the Committee at this time.
There were no inquiries
brought before the Committee at this time.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open meeting adjourned at 6:08
p.m.
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________________________
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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