COUNCIL MEETING MINUTES

Monday, 2015 September 28

An ‘Open’ meeting of the City Council was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2015 September 28 at 6:30 PM followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:00 PM in the Council Chamber.

1.

CALL TO ORDER

PRESENT:

Councillor N. Volkow, Acting Mayor

Councillor S. Dhaliwal

Councillor D. Johnston

Councillor C. Jordan

Councillor A. Kang

Councillor P. McDonell

Councillor J. Wang

ABSENT:

His Worship, Mayor D. Corrigan

Councillor P. Calendino

STAFF:

Mr. B. Moncur, City Manager

Mr. C. Turpin, Deputy City Manager

Mr. L. Chu, Deputy City Manager

Mr. L. Pelletier, Director Planning and Building

Mr. L. Gous, Director Engineering

Ms. D. Jorgenson, Director Finance

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Ms. M. Leung, City Solicitor

Mr. D. Back, City Clerk

Ms. K. O'Connell, Deputy City Clerk

The Open Council meeting was called to order at 7:03 p.m.

2.

MINUTES

A)

Open Council Meeting held 2015 September 14

MOVED BY councillor p. MCdonell

SECONDED BY councillor d. johnston

THAT the minutes of the 'Open' meeting held on 2015 September 14 be adopted.

                                                                                    CARRIED UNANIMOUSLY

3.

DELEGATIONS

MOVED By COUNCILLOR p. mcdonell

SECONDED BY Councillor j. wang

THAT the delegation be heard.

                                                                                    CARRIED UNANIMOUSLY

A)

Justice Institute of BC

Re: Impact on the Communities in BC

Speaker: Dr. Michel Tarko, President

4.

REPORTS

MOVED BY councillor p. mcdonell

SECONDED BY Councillor D. JOHNSTON

THAT Council do now resolve itself into a Committee of the Whole.

                                                                                    CARRIED UNANIMOUSLY

A)

Community Heritage Commission

Re: Burnaby Remembers Program - 2015

The Community Heritage Commission submitted a report to Council to seek expenditure authorization for the Burnaby Remembers Program for Remembrance Day - 2015 November 11.

The Community Heritage Commission recommended:

1.    THAT Council be requested to approve an expenditure of up to $1,500 (inclusive of GST) for the Burnaby Remembers Program, as outlines in the report dated 2015 August 24.

MOVED BY Councillor c. jordan

SECONDED BY councillor p. mcdonell

THAT the recommendation of the Community Heritage Commission be adopted.

                                                                                    CARRIED UNANIMOUSLY

B)

Community Heritage Commission

Re: Heritage BC Annual Conference, Rossland, BC - 2015 October 01 - 03

The Community Heritage Commission submitted a report to Council to seek expenditure authorization for conference attendance costs.

The Community Heritage Commission recommended:

1.    THAT Council authorize an expenditure up to $3,500 for Community Heritage Commission members to attend the Heritage BC Annual Conference to be held in Rossland, BC on 2015 October 01-03.

MOVED BY councillor c. Jordan

SECONDED BY councillor d. johnston

THAT the recommendation of the Community Heritage Commission be adopted.

                                                                                    CARRIED UNANIMOUSLY

C)

Executive Committee of Council

Re: 2016 Lease Grants - Community Resource Centres

The Executive Committee of Council submitted a report to Council to propose 2016 lease grants for non-profit tenants at the Holdom, Edmonds, Brentwood, Metrotown and Pioneer Community Resource Centres.

The Executive Committee recommended:

1.    THAT Council be requested to approve the proposed 2016 lease grants for community resource centre tenants, as outlined in Table 1, of this report.

MOVED BY councillor S. dhaliwal  

SECONDED BY councillor p. mcdonell

THAT the recommendations of the Executive Committee of Council be adopted.

D)

Executive Committee of Council

Re: Grant Applications

The Executive Committee of Council submitted the following Grant requests for Council's consideration:

#15/50            Michael J. Fox Foundation for Parkinson's Research                  

                        'Back to the Future to Make Parkinson's History' Fundraiser

RECOMMENDATION:

1.    THAT this grant application be denied.

MOVED BY councillor s. dhaliwal

SECONDED BY councillor p. mcdonell

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                           CARRIED UNANIMOUSLY  

#15/51            Big Sisters of BC Lower Mainland                                                     

                        Mentoring Programs

RECOMMENDATION:

1.    THAT a grant in the amount of $4,000 be awarded to Big Sisters of BC Lower Mainland in support of mentoring programs provided by the organization.

MOVED BY councillor s. dhaliwal

SECONDED BY councillor a. kang

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                              CARRIED UNANIMOUSLY

#15/52(a)       Christmas Luncheon/Dinner Grants                                                  

            Seniors

RECOMMENDATION:

1.    THAT a grant in the amount of $7.00 per person be awarded to senior groups applying for their 2015 Christmas Dinner grants.

MOVED BY councillor s. Dhaliwal

SECONDED BY councillor d. johnston

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                            CARRIED UNANIMOUSLY

#15/53            BC Lacrosse Association                                                                     

2015 Canadian Lacrosse National Championships -

Team BC Box and Field Lacrosse

RECOMMENDATION:

1.    THAT a grant in the amount of $875 be awarded to the BC Lacrosse Association in support of travel expenses for five Burnaby resident/players to compete in the 2015 Canadian Lacrosse National Championships.

MOVED BY councillor s. dhaliwal

SECONDED BY councillor d. johnston

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                            CARRIED UNANIMOUSLY

#15/56            Royal Canadian Legion No. 148                                                         

                        Remembrance Day Ceremony – Confederation Park Reception

RECOMMENDATION:

1.    THAT an in-kind grant up to the amount of $990 be awarded to the Royal Canadian Legion No. 148 to cover facility rental costs at Confederation Park for a reception following the ceremony at the Cenotaph on Remembrance Day 2015.   

MOVED BY councillor S. Dhaliwal

SECONDED BY councillor a. kang

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                            CARRIED UNANIMOUSLY

#15/57            Royal Canadian Legion No. 148                                                         

                        Remembrance Day Ceremony – Confederation Park Cenotaph

RECOMMENDATION:

1.    THAT an in-kind grant up to the amount of $6,000 be awarded to the Royal Canadian Legion No. 148 to assist with the cost of obtaining tents, chairs and a PA system for use at the Confederation Park Cenotaph on Remembrance Day 2015.

MOVED BY councillor s. dhaliwal

SECONDED BY councillor p. mcdonell

THAT the recommendation of the Executive Committee of Council be adopted.

                                                                            CARRIED UNANIMOUSLY

E)

Financial Management Committee

Re: 2015 Library Vehicle and RFID Conversion Project Completion Bylaw Funding Request

The Financial Management Committee submitted a report to seek expenditure authorization for a library vehicle and RFID conversion capital projects.  

The Financial Management Committee recommended:

1.    THAT Council authorize staff to bring down a Capital Reserves bylaw in the amount of $109,950 (inclusive of GST of $4950) to finance two projects, as outlined in the report dated 2015 August 28.

MOVED BY councillor d. johnston

SECONDED BY councillor a. kang

THAT the recommendation of the Financial Management Committee be adopted.

                                                                                    CARRIED UNANIMOUSLY

F)

City Manager's Report, 2015 September 28

5.

MANAGER'S REPORTS

1.

2015 SEPTEMBER - PARKS, RECREATION & CULTURAL SERVICES CAPITAL FUNDING BYLAW

The City Manager submitted a report from the Director Parks, Recreation & Cultural Services to request to bring forward a bylaw to appropriate $1,160,820 from Capital Reserves to finance Burnaby Village Museum Christmas season infrastructure replacements, Riverway Clubhouse furnishings and equipment, Swangard Stadium electrical service upgrade and painting, Burnaby Lake Sports Complex west painting, Bonsor Recreation Complex facility condition assessment, C.G. Brown Pool and Burnaby Lake Arena replacement and South Burnaby Arena feasibility study.    

The City Manager recommended:

1.    THAT a bylaw be brought forward to appropriate $1,160,820 (inclusive of GST) from capital reserves to finance seven projects.

MOVED BY COUNCILLOR P. MCDONELL

SECONDED BY COUNCILLOR C. JORDAN

THAT the recommendation of the City Manager be adopted.

2.

2015 AND 2016 CAPITAL INFRASTRUCTURE FUNDING REQUEST

The City Manager submitted a report from the Director Engineering to request approval and funding for design of the 2016 Capital Infrastructure Program and completion of the 2015 Infrastructure Construction Program.

The City Manager recommended:

1.    THAT Council approve capital expenditures of $985,000 for infrastructure programs, as outlined in this report.

2.    THAT  Council authorize staff to bring down a Capital Reserves Bylaw in the amount of $31,400 (inclusive of GST), and draw from the Sanitary Sewer Capital Fund the amount of $978,700 (inclusive of GST) and the Waterworks Utility Capital Fund the amount of $20,930 (inclusive of GST) to finance the capital programs as outlined in this report.

                                                                                    carried unanimously

3.

REMEMBRANCE DAY PARADE - SOUTH BURNABY - 2015 NOVEMBER 11

The City Manager submitted a report from the Director Engineering to seek Council approval for a Remembrance Day Parade on 2015 November 11.

The City Manager recommended:

1.    THAT Council approve the parade as discussed in this report.

2.    THAT the coordinator of the event, Peter Pasanen, Royal Canadian Legion #83, 5289 Grimmer St Burnaby BC  V5H 2H3, be sent a copy of this report.

MOVED BYCOUNCILLOR C. JORDAN

SECONDED BY COUNCILLOR J. WANG

THAT the recommendations of the City Manager be adopted.

4.

REMEMBRANCE DAY PARADE - NORTH BURNABY - 2015 NOVEMBER 11

5.

RETIREMENTS

The City Manager submitted a report from the Director Human Resources informing Council of the following retirements from January to June 2015:

Mr. Lee Goodman

Foreman 2- Grounds Maintenance

37 Years of Service

Mr. James Pickering

Foreman 3 – Parks Operations

34 Years of Service

Ms. Mara Cirotto

Supervisor Administration – PRCS

24 Years of Service

Ms. Sharen Wenzlaff

Clerical Supervisor – RCMP

36 Years of Service

Mr. Gary Mockler

Recreation Complex Supervisor

30 Years of Service

Ms. Lynda Maeve Orr

Assistant Museum Programmer

21 Years of Service

Ms. Cindy Maltman

Fire Lieutenant

22 Years of Service

Mr. Allan Sayle

Fire Captain

33 Years of Service

Ms. Lorri Gibbard

Recreation Centre Supervisor 2

34 Years of Service

Mr. Robert Renger

Planner 3

33 Years of Service

Ms. Sherry Iannacone

Parks Janitor

25 Years of Service

Mr. Daniel Mulligan

Assistant Chief Building Inspector

34 Years of Service

Ms. Bernice Dawson

Court Liaison Officer

31 Years of Service

Mr. Craig McKenzie

Garage Service Technician

19 Years of Service

Mr. Patrick Leong

Network Architect 1

15 Years of Service

Mr. Randy McCluskie

Fire Captain

29 Years of Service

Mr. Daniel Kennedy

Fire Captain

27 Years of Service

Ms. Kathy Jones

Supervisor – Financial Services

27 Years of Service

Ms. Roseann Echlin

Clerk 3- Physical Plant Maintenance

15 Years of Service

Mr. Leif Bjorseth

Assistant Director – Infrastructure Planning and Development Services

13 Years of Service

Mr. Richard Corden

Foreman 2 -  Waterworks

35 Years of Service

Mr. Rick Gee

Equipment Operator 2 – Solid Waste & Recycling

35 Years of Service

MOVED BY COUNCILLOR A. KANG

SECONDED BY COUNCILLOR P. MCDONELL

THAT the recommendation of the City Manager be adopted.

                                                                                          CARRIED UNANIMOUSLY

6.

CONTRACT AWARD 2015-37
FRASER FORESHORE DYKING
ENVIRONMENTAL COMPENSATION PROJECT

The City Manager submitted a report from the Director Finance to obtain Council approval to award a construction contract for the Fraser Foreshore Dyking Environmental Compensation project.

The City Manager recommended:

1.    THAT Council approve a contract award to Sumas Remediation Services Inc. for a total cost of $293,216.18 including GST in the amount of $13,962.68 as outlined in this report. Final payment will be based on the actual quantity of goods and services delivered and unit prices as tendered.

MOVED BY councillor p. mcdonell

SECONDED BY councillor d. johnston

THAT the recommendation of the City Manager be adopted.

                                                                                           CARRIED UNANIMOUSLY

7.

CONTRACT AWARD 2015-46
MYRTLE PUMP STATION UPGRADE

The City Manager submitted a report from the Director Finance to obtain Council approval to award a construction contract for the Myrtle Pump Station Upgrade.

The City Manager recommended:

1.    THAT Council approve a contract award to EarthCo Underground Ltd. for a total cost of $345,450 including GST in the amount of $16,450 as outlined in this report. Final payment will be based on the actual quantity of goods and services delivered and unit prices as tendered.

MOVED BY COUNCILLOR a. kang

SECONDED BY COUNCILLOR c. jordan

THAT the recommendation of the City Manager be adopted.

                                                                                            CARRIED UNANIMOUSLY

8.

CONTRACT AWARD 2015-42
2015 MINOR BRIDGE REHABILITATION PROGRAM

The City Manager submitted a report from the Director Finance to obtain Council approval to award a construction contract for the 2015 Minor Bridge Rehabilitation Program.

The City Manager recommended:

1.    THAT Council approve a contract award to Metro Testing Laboratories (Concrete Restoration) Ltd. for a total cost of $275,946.23 including GST in the amount of $13,140.30 as outlined in this report. Final payment will be based on the actual quantity of goods and services delivered and unit prices as tendered.

MOVED BY COUNCILLOR p. mcdonell

SECONDED BY  COUNCILLOR d. johnston

THAT the recommendation of the City Manager be adopted.

                                                                                           CARRIED UNANIMOUSLY

9.

CONTRACT AWARD E8/2016
2016 WATERMAIN REPLACEMENT & ROAD REHABILITATION PROGRAM – SOUTH SLOPES

The City Manager submitted a report from the Director Finance to obtain Council approval to award a contract for the Engineering design and construction administrative services for the 2016 Watermain Replacement & Road Rehabilitation Program - South Slopes.

The City Manager recommended:

1.    THAT Council approve a contract award to McElhanney Consulting Services Ltd. for a total cost of $263,116.35 including GST in the amount of $12,529.35 as outlined in this report.

MOVED BY COUNCILLOR p. mcdonell

SECONDED BY COUNCILLOR a. kang

THAT the recommendation of the City Manager be adopted.

                                                                                           CARRIED UNANIMOUSLY

10.

CONTRACT AWARD E6/2016
2016 WATERMAIN REPLACEMENT & ROAD REHABILITATION PROGRAM – STANLEY PROJECT

The City Manager submitted a report from the Director Finance to obtain Council approval to award a contract for the Engineering design and construction administrative services for the 2016 Watermain Replacement & Road Rehabilitation Program - Stanley Project.

The City Manager recommended:

1.    THAT Council approve a contract award to Web Engineering Ltd. for a total cost of $252,551.25 including GST in the amount of $12,026.25 as outlined in this report.

MOVED BY COUNCILLOR p. mcdonell

SECONDED BY COUNCILLOR a. kang

 THAT the recommendation of the City Manager be adopted.

                                                                                    CARRIED UNANIMOUSLY

11.

CONTRACT EXTENSION
SUPPLY AND DELIVERY OF SAND AND GRAVEL

The City Manager submitted a report from the Director Finance to obtain Council approval for a one year contract extension for the supply and delivery of sand and gravel.

The City Manager recommended:

1.    THAT Council approve a one year contract extension for the supply and delivery of sand and gravel with STL Contracting Ltd., for an estimated total cost of $635,000 including taxes in the amount of $68,035.71. Final payment will be based on actual quantities ordered and unit prices quoted.  

MOVED BY COUNCILLOR d. johnston

SECONDED BY COUNCILLOR p. mcdonell

 THAT the recommendation of the City Manager be adopted.

                                                                                    CARRIED UNANIMOUSLY

12.

REZONING REFERENCE #14-34
SPORTS COMPLEX EXPANSION
BURNABY LAKE SPORTS COMPLEX

2.    THAT the following be established as prerequisites to the completion of the rezoning:

a)    The submission of a suitable plan of development.

b)    The deposit of sufficient monies, including a 4% Engineering Inspection Fee to cover the costs of all services necessary to serve the site and the completion of a servicing agreement covering all requisite services.  All services are to be designed to City standards and constructed in accordance with the Engineering Design.  One of the conditions for the release of occupancy permits will be the completion of all requisite services.

c)    The installation of all electrical, telephone and cable servicing, and all other wiring underground throughout the development, and to the point of connection to the existing service where sufficient facilities are available to serve the development.

d)    The granting of any necessary statutory rights-of-way, easements and/or covenants.

e)    The submission of a suitable on-site stormwater management system to the approval of the Director Engineering, the deposit of sufficient monies for its provision, and the granting of a Section 219 Covenant to guarantee its provision and continuing operation.

f)     The submission of a geotechnical review regarding stability confirming that the site may be used safely for the intended use, for review by the Chief Building Inspector and granting of a Section 219 Covenant respecting the submitted report.

g)    The review of a detailed Sediment Control System by the Director Engineering.

h)   The submission of a Site Profile and resolution of any arising requirements.

i)     The submission of a detailed comprehensive sign plan.

j)      The deposit of the applicable GVS & DD Sewerage Charge.

MOVED BY COUNCILLOR a. kang

SECONDED BY COUNCILLOR j. wang

THAT the recommendations of the City Manager be adopted.

                                                                                    CARRIED UNANIMOUSLY

13.       REZONING APPLICATIONS

     Item #01                Application for the Rezoning of:

     Rez #15-30           Lot 21, DL 124 Group 1, NWD Plan 3343

     From:                    M2 General Industrial District

     To:                         CD Comprehensive Development District (based on RM4s                                     Multiple Family Residential District and Brentwood Town                                     Centre Development Plan as guidelines)

     Address:              2242 Alpha Avenue

     Purpose:              To permit the construction of a multi-family residential                                                 building with above and below grade structured parking.

The City Manager recommended:

1.    THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for       presentation to a Public Hearing on the understanding that a more detailed report          will be submitted at a later date.

MOVED BYCOUNCILLOR  p. mcdonell 

SECONDED BY COUNCILLOR A. Kang

            THAT the recommendation of the City Manager be adopted

                                                                                    CARRIED UNANIMOUSLY

     Item #02

     Rez #15-31

Application for the Rezoning of:

Lot 126, DL 124, Group 1, NWD Plan 48051

     From:

M2 General Industrial District

     To:

CD Comprehensive Development District (based on RM4’s Multiple Family Residential District and Brentwood Town Centre Development Plan as guidelines)

     Address:

2425 Beta Avenue

     Purpose:

To permit construction of a multi-phased high-rise residential development with above and below grade structured parking.

      The City Manager recommended:

1.    THAT the introduction of a Highway Closure Bylaw be authorized according to the terms outlined in Section 4.4 if this report, contingent upon the granting by Council of Second Reading of the subject Rezoning Bylaw.

2.    THAT the sale be approved in principle of City-owned road right-of-way for inclusion within the subject development site in accordance with the terms outlined in Section 4.4 of this report, and subject to the applicant pursuing the rezoning proposal to completion.

3.    THAT the planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

      MOVED BYCOUNCILLOR p. mcdonell 

      SECONDED BY COUNCILLOR a. kang

      THAT the recommendations of the City Manager be adopted

                                                                                                CARRIED UNANIMOUSLY

6.

BYLAWS

First, Second and Third Reading

A)

Burnaby Local Area Service Construction (Project No. 16-601) Bylaw No. 1, 2015

13517

MOVED BY  COUNCILLOR P. Mcdonell

SECONDED BY  COUNCILLOR s. dhaliwal

THAT Bylaw No. 13517 be now introduced and read three times.

                                                                                         CARRIED UNANIMOUSLY

Consideration and Third Reading

B)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 2, 2014 - Rez. #12-26 (7350 Edmonds Street and 7338 Kingsway)

13282

C)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 18, 2014 - Rez. #12-11 (4354 Hastings Street)

13351

D)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 13, 2015 - Rez. #14-14 (Suite LM100 - 4664 Lougheed Highway)

13465

MOVED BY COUNCILLOR p. mcdonell

SECONDED BY COUNCILLOR a. kang

THAT Bylaw No. 13282, 13351, 13465 be now read a third time.

                                                                                          CARRIED UNANIMOUSLY

Reconsideration and Final Adoption

E)

Burnaby Bylaw Notice Enforcement Bylaw 2009, Amendment Bylaw No. 1, 2015

13505

F)

Burnaby Graffiti Bylaw 2007, Amendment Bylaw No. 1, 2015

13506

G)

Burnaby Noise or Sound Abatement Bylaw 1979, Amendment Bylaw No. 1, 2015

13507

H)

Burnaby Parking Meter Bylaw 1998, Amendment Bylaw No. 1, 2015

13508

I)

Burnaby Pesticide Use Control Bylaw 2008, Amendment Bylaw No. 1, 2015

13509

J)

Burnaby Sewer Connection Bylaw 1961, Amendment Bylaw No. 1, 2015

13510

K)

Burnaby Sign Bylaw 1972, Amendment Bylaw No. 1, 2015

13511

L)

Burnaby Soil Deposit Bylaw 1971, Amendment Bylaw No. 1, 2015

13512

M)

Burnaby Solid Waste and Recycling Bylaw 2010, Amendment Bylaw No. 1, 2015

13513

N)

Burnaby Street and Traffic Bylaw 1961, Amendment Bylaw No. 1, 2015

13514

O)

Burnaby Watercourse Bylaw 1988, Amendment Bylaw No. 1, 2015

13515

P)

Burnaby Waterworks Regulation Bylaw 1953, Amendment Bylaw No. 1, 2015

13516

MOVED BY COUNCILLOR p. mcdonell

SECONDED BY COUNCILOR a. kang

THAT Bylaw No. 13505, 13506, 13507, 13508, 13509, 13510, 13511, 13512, 13513, 13514, 13515, 13516 be now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

                                                                                          CARRIED UNANIMOUSLY

7.

NEW BUSINESS

Meeting Time Change

Councillor Jordan noted that the start time of the 2015 September 29 Planning and Development Committee meeting had been changed to 6:30pm.

9.

ADJOURNMENT

MOVED BY  COUNCILLOR p. mcdonell

SECONDED BY  COUNCILLOR a. kang

THAT this 'Open' Council meeting do now adjourn.

Confirmed:

Certified Correct:

________________________

________________________

Nick Volkow

Acting Mayor                    

City Clerk