PARKS,
RECREATION AND CULTURE COMMISSION MINUTES
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Tuesday, 2019 December 03
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An Open meeting of the Parks,
Recreation and Culture Commission was held in the Council Committee Room,
City Hall, 4949 Canada Way, Burnaby, B.C. on Tuesday, 2019 December 03 at 6:00
p.m.
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1.
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CALL TO ORDER
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PRESENT:
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Councillor Paul McDonell
Councillor Sav Dhaliwal
Commissioner Karin Alzner
Commissioner Stace Dayment
Commissioner James Jang
Commissioner Barbara Larkin
Commissioner Claire Preston
Commissioner Dan Staschuk
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ABSENT:
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Commissioner Guyle Clark
Mr. Bill Brassington, School Board Trustee
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STAFF:
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Mr. Dave Ellenwood, Director Parks,
Recreation & Cultural Services
Mr. Craig Collis, Assistant Director
– Recreation
Mr. Denis Nokony, Assistant Director
- Cultural Services
Mr. David O'Connor, Assistant
Director - Golf Operations
Mr. Dean Pelletier, Assistant
Director - Business Operations
Ms. Karin Hung, Senior Current Planner
- Planning and Building
Mrs. Kathryn Matts – Administration
Officer
Ms. Theresa Cheng – Recording
Secretary
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The Chair Called the meeting to
order at 6:06 p.m.
The Chair recognized the
ancestral and unceded homelands of the
hən̓q̓əmin̓əm̓ and Sḵwx̱wú7mesh
speaking peoples, and extended appreciation for the opportunity to hold a
meeting on this shared territory.
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MOVED BY commissioner
dayment
SECONDED
BY commissioner jang
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THAT the minutes of the Parks,
Recreation and Culture Commission Open meeting held on 2019 November 12 be
adopted.
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CARRIED
UNANIMOUSLY
The delegation did not
appear before the Commission.
a)
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Roberta Flint Re: Riverway Golf
Course Restaurant
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Correspondence was received
from Ms. Roberta Flint, expressing concerns regarding lack of access to
Riverway Golf Course Clubhouse Restaurant dining availability during the
Christmas season. Commission was advised that staff contacted the writer to
address her concerns.
Commissioner Jang inquired if the issue had
to do with the online registration system.
Staff advised that it was
not an online booking. Commissioner Jang advised that he had had issues with
the online reservation system in the past.
Staff undertook to look
into the online reservation system to ensure it is working efficiently.
The Director Parks, Recreation and
Cultural Services submitted his Report No. 11, dated 2019 December 03, covering
the following items listed as i-v:
MOVED BY commissioner
staschuk
SECONDED BY
commissioner preston
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THAT the Director's Report be received.
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CARRIED UNANIMOUSLY
i)
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CONFEDERATION PARK STORM WATER
MANAGEMENT PLAN
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The Director Parks, Recreation and Cultural Services
submitted a report requesting approval for the Storm Water Management Plan for
Confederation Park as a green infrastructure project. The development of the
storm water drainage system, including the reconstruction of Rainbow Creek,
will be incrementally phased in. The balance of open space for recreational
programs and water drainage routes will be re-assessed within each zone as
projects proceed. Public consultation on the overall plan would be scheduled in
2020, and notification of proposed dates and times would be brought forward to
Commission for approval. Sufficient funds were identified in the five-year
capital project to begin the works outlined in the report.
It
was recommended:
1.
THAT approval be
granted in principle for the Storm Water Management Plan for Confederation
Park.
2.
THAT staff be
authorized to pursue the preparation of a public consultation for the Storm
Water Management Plan and the proposed park improvements associated with the
plan.
MOVED BY commissioner
staschuk
SECONDED BY
commissioner dayment
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THAT the recommendations of the
Director Parks, Recreation and Cultural Services be adopted.
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CARRIED UNANIMOUSLY
ii)
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2019 PARKS, RECREATION AND CULTURAL
SERVICES TRANSFER OF DONATIONS/SPONSORSHIP FUNDS TO RESERVES
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The Director Parks, Recreation and Cultural Services submitted
a report requesting a transfer to Parks, Recreation and Cultural Services
operating reserves as an annual administrative process.
It
was recommended:
1.
THAT
a transfer to Parks, Recreation and Cultural Services operating reserves of
$67,298 in donations be approved for use in future years.
2.
THAT
a transfer from Parks, Recreation and Cultural Services operating reserves of
$19,078 be approved for current year programs.
MOVED BY commissioner
staschuk
SECONDED BY
commissioner dayment
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THAT the recommendations of the
Director Parks, Recreation and Cultural Services be adopted.
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CARRIED UNANIMOUSLY
The Director Parks, Recreation and
Cultural Services submitted a report providing information on current and
planned recruitment and retention practices for Aquafit instructors. The report
was in response to a delegation that appeared before the Commission on 2019
November 12. Mr. Paul McGown and Mr. Lee spoke on the reduction of Aquafit
classes offered by the City and the need for more Aquafit instructors. The
report advised that the work to address the expressed concerns with the Aquafit
service is underway. The goal of this work is to implement changes in the first
quarter of 2020. An update will be provided to Commission at the 2020 February
meeting.
It
was recommended:
1.
THAT
Commission receive this report for information.
2.
THAT
Mr. Paul McGown and Mr. Richard Lee be sent a copy of this report.
MOVED
BY commissioner LARKIN
SECONDED
BY commissioner dayment
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THAT the recommendations of the
Director Parks, Recreation and Cultural Services be adopted.
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CARRIED
UNANIMOUSLY
iv)
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2019 DECEMBER – PARKS, RECREATION
AND CULTURAL SERVICES CAPITAL FUND BYLAW
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The Director Parks, Recreation and
Cultural Services submitted a report requesting Commission recommend Council
authorization of a Capital Reserve Fund Bylaw, to finance 2020 projects as
outlined in the report.
It
was recommended:
1.
THAT
the Parks, Recreation and Culture Commission recommend Council authorize the
City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of
$1,185,000 to finance the projects outlined in this report.
MOVED BY commissioner
staschuk
SECONDED BY
commissioner LARKIN
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THAT the recommendation of the
Director Parks, Recreation and Cultural Services be adopted.
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CARRIED UNANIMOUSLY
v)
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BURNABY ARTS COUNCIL OPERATING
CONTRIBUTION
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The Director Parks, Recreation and
Cultural Services submitted a report to request Commission approval for Burnaby
Arts Council funding. The report advised that the Burnaby Art Council (BAC)
requested a contribution for operating assistance, which Commission has
supported annually at the $25,000 level since 2000. In addition to the grant,
the BAC also receives access to a City building at 6584 Deer Lake Avenue to use
as their base and community art gallery along with custodial, gardening,
maintenance, capital upgrades and utility support. The BAC also asked for
consideration of running a 50/50 draw or raffle at the 2020 Burnaby Blues and
Roots Festival as was successfully done in 2019. In its 49th year,
the return on the investments made by the City of Burnaby to the BAC has been
significant.
It was recommended:
1.
THAT an operating contribution
of $25,000 be awarded to the Burnaby Arts Council for the 2020 fiscal year.
2.
THAT the Burnaby
Arts Council be permitted to operate and profit from the proceeds of a properly
licensed 50/50 draw or raffle at the 2020 Burnaby Blues and Roots Festival.
3.
THAT the Burnaby
Arts Council be commended for their work and commitment to the arts in Burnaby.
4.
THAT the Burnaby
Arts Council be so informed.
MOVED BY commissioner
staschuk
SECONDED BY
commissioner ALZNER
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THAT the recommendations of the Director
Parks, Recreation and Cultural Services be adopted.
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CARRIED UNANIMOUSLY
Commissioner Barbara Larkin – Commissioner
Guyle Clark’s End of Term
Commissioner Larkin reminded
Commission that the meeting would have been the last meeting for Commissioner
Guyle Clark as his term had come to an end.
Staff advised that Commissioner
Clark would be invited to attend Recognition Night and the Volunteer
Appreciation Dinner in 2020.
Chair McDonell thanked Commissioner
Clark for his service to the citizens of Burnaby during his three-year term
with the Parks, Recreation and Culture Commission and his work as a member of
the Burnaby Art Gallery Advisory Committee during his term.
Commissioner Karin Alzner –
Christmas with the Horses
Commissioner Alzner advised she had
an opportunity to attend the Christmas with the Horses event put on by the
Burnaby Horsemen’s Association and it was well attended by children of all
ages.
Commissioner Karin Alzner - Burnaby
Village Museum Tree Lighting Ceremony
Commissioner Alzner advised that she
attended the Tree Lighting Ceremony at Burnaby Village Museum and was very
impressed with the turnout and the light display,
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There
were no inquiries brought forward.
MOVED BY commissioner
staschuk
SECONDED
BY commissioner dayment
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THAT the Open Commission meeting do
now adjourn.
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CARRIED UNANIMOUSLY
The Open Commission meeting
adjourned at 6:25 p.m.
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________________________
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________________________
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Kathryn
Matts
COMMISSION
SECRETARY
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Councillor
Paul McDonell
CHAIR
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