|
FINANCIAL
MANAGEMENT COMMITTEE
|
|
|
|
MINUTES
|
|
|
|
An Open meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City
Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 March 14 at 5:30
p.m.
|
PRESENT: Councillor Dan Johnston,
Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Pietro Calendino, Member
Councillor
Paul McDonell, Member
STAFF: Mr.
Lambert Chu, City Manager
Mr.
Leon Gous, Director Engineering
Ms.
Noreen Kassam, Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation & Cultural Services
Mr.
Lou Pelletier, Director Planning & Building
Ms.
Shari Wallace, Chief Information Officer
Mr.
John Cusano, Assistant Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
|
The
Chair called the Open meeting to order at 5:32 p.m.
|
The Director Engineering requested
that item 4(b) – Interim Street Upgrade Strategy be withdrawn from the
agenda.
|
MOVED BY councillor mcdonell
Seconded by councillor calendino
|
|
|
|
THAT the minutes of the Financial
Management Committee Open meeting held on 2018 February 15 be adopted.
CARRIED UNANIMOUSLY
|
|
3.
|
CORRESPONDENCE
|
|
|
|
|
MOVED BY councillor jordan
Seconded by councillor mcdonell
|
|
|
|
THAT the correspondence be received.
CARRIED UNANIMOUSLY
|
|
a)
|
Correspondence from West
Vancouver
Re: District of West Vancouver
Resolution - New Municipal Tax Classes - Submitted for Consideration at the
LMLGA 2018 Convention___________
|
|
Correspondence was received from the
District of West Vancouver advising that Council, at the 2018 February 19
meeting, passed a resolution regarding the creation of new tax classes, and
requested support of the resolution that was submitted for consideration at
the LMLGA 2018 Convention.
|
|
b)
|
Memorandum from the City
Clerk
Re: Implementation of a Bike Patrol
Unit to Operate in City Parks
And Public Spaces______________________________________
|
|
A memorandum was received from the
City Clerk advising that Council, at the meeting held on 2018 March 05,
received the above noted report regarding a Bike Patrol Unit pilot program
that will patrol parks and public spaces.
|
|
MOVED BY councillor MCDONELL
Seconded by councillor jordan
|
|
|
|
THAT the reports be received.
CARRIED UNANIMOUSLY
|
|
The Chief Information Officer
submitted a report providing an update on the successful completion of the
project to replace the City’s legacy Permit*Plan system with the new Tyler
EnerGov system.
The Chief Information Officer
recommended:
1. THAT the Financial Management
Committee receive and forward this report to Council for information.
|
|
MOVED BY councillor JORDAN
Seconded by councillor calendino
|
|
|
|
THAT the recommendation of the Chief
Information Officer be adopted.
CARRIED UNANIMOUSLY
|
|
This report was withdrawn prior to
the meeting.
|
|
The Director Engineering submitted a
report seeking funding to finance 2018 Engineering vehicles and equipment
procurement projects.
The Director Engineering
recommended:
1. THAT the Financial Management
Committee recommend Council authorize the City Solicitor to bring forward a
Capital Reserve Fund Bylaw in the amount of $2,990,800 to finance the
procurement of Engineering vehicles and equipment, as outlined in this
report.
|
|
MOVED BY councillor calendino
Seconded by councillor mcdonell
|
|
|
|
THAT the recommendation of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Engineering submitted a
report seeking funding to finance 2018 and 2019 Engineering capital
infrastructure projects.
The Director Engineering
recommended:
1. THAT the Financial Management
Committee recommend Council authorize the City Solicitor to bring forward a
Capital Reserve Fund Bylaw in the amount of $4,074,300, the use of Sanitary
Sewer Reserves in the amount of $895,000 and Water Reserves in the amount of
$457,600 to finance the Engineering capital infrastructure projects, as
outlined in this report.
|
|
MOVED BY councillor jordan
Seconded by councillor MCDONELL
|
|
|
|
THAT the recommendation of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Engineering submitted a
report seeking funding to finance the 2018 component of this project.
The Director Engineering
recommended:
1. THAT the Financial Management
Committee recommend Council authorize the City Solicitor to bring forward a
Capital Reserve Fund Bylaw in the amount of $1,300,000 to finance the
Engineering capital infrastructure project, as outlined in this report.
|
|
MOVED BY councillor jordan
Seconded by councillor calendino
|
|
|
|
THAT the recommendation of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Engineering submitted a
report seeking the use of Gaming Reserves to finance the 2018 Engineering
capital infrastructure projects, as outlined in this report.
The Director Engineering
recommended:
1. THAT the Financial Management
Committee authorize the use of Gaming Reserves in the amount of $1,315,000 to
finance Engineering capital infrastructure projects, as outlined in this
report.
|
|
MOVED BY councillor jordan
Seconded by councillor calendino
|
|
|
|
THAT the recommendation of the Director
Engineering be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Finance submitted a
report seeking approval to establish a Capital Reserve that will be used to
fund the future construction of Brentwood pedestrian and cycling linkages.
The Director Finance recommended:
1. THAT the Financial Management
Committee recommend Council create a Brentwood Pedestrian and Cycling
Linkages Capital Reserve.
|
|
MOVED BY councillor JORDAN
Seconded by councillor mcdonell
|
|
|
|
THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Finance submitted a
report seeking funding to finance the One-Colour Offset Press Replacement
Project.
The Director Finance recommended:
1. THAT the Financial Management
Committee recommend Council authorize the City Solicitor to bring forward a
Capital Reserve Fund Bylaw in the amount of $90,000 to finance a One-Colour
Offset Press Replacement Project, as outlined in this report.
|
|
MOVED BY councillor mcdonell
Seconded by councillor jordan
|
|
|
|
THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Finance submitted a report
providing information regarding a planned pilot exercise for the provision of
alternative locations for the payment of property taxes.
The Director Finance recommended:
1. THAT the Financial Management
Committee recommend council receive this report for information.
|
|
MOVED BY councillor calendino
Seconded by councillor mcdonell
|
|
|
|
THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
|
|
The Director Planning and Building
submitted a report presenting proposed lease rates and anticipated lease
grants for 2019 for non-profit tenants at all City-owned Community Resource
Centres.
The Director Planning and Building
recommended:
1. THAT Council be requested to
approve the proposed 2019 lease rates for Resource Centre tenants, as
presented in Section 3.0 of this report.
2. THAT information on the approved
2019 lease rates and the anticipated lease grants be distributed to Resource
Centre tenants.
3. THAT Resource Centre tenants
which meet the grant eligibility criteria established by Council be invited
to make an application for 2019 lease grants.
|
|
MOVED BY councillor jordan
Seconded by councillor mcdonell
|
|
|
|
THAT the recommendations of the Director
Planning and Building be adopted.
CARRIED UNANIMOUSLY
|
|
MOVED BY councillor calendino
Seconded by councillor jordan
|
|
|
|
THAT the New Applications be received.
CARRIED UNANIMOUSLY
|
|
a)
|
#18.11. - Scouts Canada
|
|
|
|
Scouting Programs
|
|
|
An application was received from
Scouts Canada Pacific Coast Council requesting a grant to support Burnaby
based scouting programs for Beavers, Cubs, Scouts, Venturers and Rovers for
2018.
|
|
|
Request:
|
$6,000
|
CPA:
|
2017 - $5,000
2016 - $5,000
2015 - $5,000
|
|
|
|
|
|
|
|
MOVED BY councillor calendino
Seconded by councillor jordan
|
|
|
|
THAT a grant in the amount of $5,000
be awarded to Scouts Canada for their Scouting Programs in 2018.
CARRIED UNANIMOUSLY
|
|
b)
|
#18.12. - The Maple Leaf
Singers
|
|
|
|
Annual Spring Show
|
|
|
An application was received from the
Maple Leaf Singers requesting a grant to assist with the cost of funding the
Maple Leaf Singers Annual Spring Show ‘Solid Gold’ to be held at the Massey
Theatre, New Westminster on 2018 May 26 and 27.
|
|
|
Request:
|
$200
|
CPA:
|
2017 - $200
2016 - $200
2015 - $200
|
|
|
|
|
|
|
|
MOVED BY councillor calendino
Seconded by councillor mcdonell
|
|
|
|
THAT a grant in the amount of $200 be
awarded to the Maple Leaf Singers for their Annual Spring Show ‘Solid Gold’
to be held on 2018 May 26 and 27 at the Massey Theatre, New Westminster.
CARRIED UNANIMOUSLY
|
|
c)
|
#18.13. - Cumberland
Place Community
|
|
|
|
Block Party
|
|
|
An application was received from
Cumberland Place Community requesting a grant in support of a block party in
the neighbourhood to be held on Saturday, 2018 July 14. Festivities will
include a bouncy castle for the kids, barbeque hot dogs and burgers, as well
as a petting zoo.
|
|
|
Request:
|
$300+
|
CPA:
|
2017 - $300
2016 - No
Application
2015 - No
Application
|
|
|
|
|
|
|
|
MOVED BY councillor jordan
Seconded by councillor calendino
|
|
|
|
THAT a grant in the amount of $300 be
awarded to the Cumberland Place Community for their block party to be held on
2018 July 14.
CARRIED UNANIMOUSLY
|
|
d)
|
#18.14. - Carl Mortensen
Manor Tenants Committee
|
|
|
|
Social Activities for Seniors
|
|
|
An application was received from the
Carl Mortensen Manor Tenants Committee requesting a grant to assist with the
cost of social activities and information sessions provided to nearly 100
senior disabled and/or lower income residents in 2018. Information sessions
are free to members and topics include: Alzheimer Disease, Depression and
Anxiety, Preventative Health Care, Better Balance for Seniors, and Home and
Fire Safety.
|
|
|
Request:
|
Unspecified
|
CPA:
|
2017 - No
Application
2016 - No
Application
2015 - No Application
|
|
|
|
|
|
|
|
MOVED BY councillor jordan
Seconded by councillor calendino
|
|
|
|
THAT this grant application be DENIED,
as it does not fall within Council guidelines for awarding grants.
CARRIED UNANIMOUSLY
|
The Director Parks,
Recreation and Cultural Services advised that the City has a new Integrated
Health Strategy, developed in cooperation with the Fraser Health Authority, and
undertook to inform the applicant.
|
There was no new business brought
before the Committee at this time.
|
|
There were no inquiries brought
before the Committee at this time.
|
|
MOVED BY councillor mcDONELL
Seconded by councillor CALENDINO
|
|
|
|
THAT this Open Committee meeting do
now recess.
CARRIED UNANIMOUSLY
|
|
The
Open Committee meeting recessed at 6:10 p.m.
|
|
MOVED BY councillor calendino
Seconded by councillor Mcdonell
|
|
|
|
THAT the Open Committee meeting do
now reconvene.
CARRIED UNANIMOUSLY
|
|
The
Open Committee meeting reconvened at 6:15 p.m.
|
|
MOVED BY councillor mcdonell
Seconded by councillor jordan
|
|
|
|
THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
|
|
The
Open Committee meeting adjourned at 6:15 p.m.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
__________________________
|
____________________________
|
|
Blanka Zeinabova
|
Councillor Dan Johnston
|
|
Administrative Officer
|
Chair
|