Executive Committee of Council

	EXECUTIVE COMMITTEE OF COUNCIL

	MINUTES

	An Open meeting of the Executive Committee of Council was held in the Clerk's Committee Room, City Hall, 4949 Canada Way, Burnaby, BC on Wednesday, 2019 July 10 at 2:00 p.m. followed by a Closed meeting from which the public was excluded.

1.		CALL TO ORDER

PRESENT: Councillor Sav Dhaliwal, Chair

Mayor Mike Hurley, Vice Chair

Councillor Pietro Calendino, Member

Councillor Nick Volkow, Member

ABSENT: Councillor Paul McDonell, Member

Councillor James Wang, Member

STAFF: Mr. Lambert Chu, City Manager

Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. David Jordan, Arts Services Manager

Ms. Elaine Wong, Executive Assistant to the Mayor

Ms. Nikolina Vracar, Administrative Officer 2

The Chair called the Open meeting to order at 2:03 p.m.

The Chair acknowledged the ancestral and unceded homelands of the Sḵwx̱wú7mesh and traditional hən̓q̓əmin̓əm̓ speaking people, and extended appreciation for the opportunity to hold a meeting on this shared territory.

2.	MINUTES

(a)

Minutes of the Executive Committee of Council Open meeting held on 2019 June 06___________________________________________________

		MOVED BY councillor calendino Seconded by councillor volkow

		THAT the minutes of the Executive Committee of Council Open meeting held on 2019 June 06 be adopted. CARRIED UNANIMOUSLY
3.	CORRESPONDENCE

(a)

Correspondence from the Burnaby Early Childhood Development Community Table

Re: Letter of Appreciation (#19.02)

Correspondence was received from Ms. Tracey Rusnak, Burnaby Early Childhood Development Community Table, expressing appreciation to the City for providing funding in support of the organization’s Program Coordinator position.

(b)

Correspondence from Parkcrest Elementary School

Re: Letter of Appreciation (#19.25)

Correspondence was received from the students of Parkcrest Elementary School expressing appreciation to the City for funding in support of their Odyssey of the Mind team, which competed at the World Finals competition held at Michigan State University this year.

(c)

Memorandum from the Deputy City Clerk

Re: In-Kind Green Fee Waiver Grant Request 2019 - Canadian Alliance of Chinese Associations

A memorandum was received from the Deputy City Clerk advising that Council, at the Open Council meeting held on 2019 June 24, received and adopted the above noted report referring correspondence from Mr. Yongtao Chen, Executive Chairman, Canadian Alliance of Chinese Associations, to the Executive Committee of Council.

Arising from discussion, the Committee introduced the following motion:

MOVED BY MAYOR HURLEY

SECONDED BY COUNCILLOR CALENDINO

THAT an in-kind green fee waiver grant be awarded to the Canadian Alliance of Chinese Associations in support of their 1^st Annual Charity Golf Tournament to be held on Wednesday, 2019 July 10 at Burnaby Riverway Golf Course.

CARRIED UNANIMOUSLY

Arising from further discussion, the Committee introduced the following motion:

MOVED BY COUNCILLOR CALENDINO

SECONDED BY MAYOR HURLEY

THAT staff AMEND the Community Granting Policy by removing fundraising on behalf of a third party from ineligible grant requests.

CARRIED UNANIMOUSLY

(d)

Memorandum from the Administrative Officer

Re: Festival Grant #19-L-003 - Canadian Community Service Association Grant Award

A memorandum was received from the Administrative Officer informing the Committee of a clerical error, and subsequent corrective actions, regarding the festival grant amount awarded to the Canadian Community Service Association for the 2019 Chinese Cultural Heritage Festival and the 11^th Vancouver Water-Splashing Festival.

4.	FESTIVALS BURNABY GRANTS APPROVED TO DATE - $158,600

5.	NEW APPLICATIONS - FESTIVALS BURNABY

Neighbourhood Events

(a)	#19-N-011 - Burnaby North Road Business Improvement Association
	6th Annual Korean Community Day
	An application was received from the Burnaby North Road Business Improvement Association for the 6th Annual Korean Community Day to be held on 2019 September 07 at 4501 North Road (Korean Town Centre Mall). This annual event showcases Korean businesses in the area, and invites the neighbourhood to join in the day of activities that consist of drumming groups, K Pop dance, martial arts demos, art walks, a tea garden, as well as a family carnival area.
	Request:	$5,000	CPA:	2018 - $3,500 (Neighbourhood Grant) 2017 - $3,500 (Neighbourhood Grant) 2016 - $3,500 (Neighbourhood Grant)

MOVED BY councillor calendino

Seconded by councillor Volkow

THAT a grant in the amount of $3,500 be awarded to Burnaby North Road Business Improvement Association in support of the 6th Annual Korean Community Day to be held at the Korean Town Centre Mall in Burnaby on 2019 September 07.

carried unanimously

(b)	#19-N-012 - My Artist's Corner Society, BC
	10th Annual Show
	An application was received from My Artist’s Corner Society, BC for the 10th Annual Show to be held on 2019 September 28 at Shadbolt Centre for the Arts. The event showcases the work of member artists, engages visitors to help combat mental health stigma and connects artists with the community at large.
	Request:	$1,000	CPA:	2018 - $972 (Neighbourhood Grant) 2017 - No Application 2016 - No Application

MOVED BY mayor hurley

Seconded by councillor volkow

THAT a grant in the amount of $1,000 be awarded to My Artist’s Corner Society, BC in support of the 10th Annual Show to be held at the Shadbolt Centre for the Arts on 2019 September 28.

carried unanimously

Small Scale Events

(c)	#19-S-011 - North American Artist Association
	Spring Gala Festival 2020
	An application was received from the North American Artist Association for the Burnaby Spring Gala Festival 2020 to be held on 2020 January 11 at the Michael J. Fox Theatre. The festival showcases multi-cultural artistic performances in dance, music, and other artistic expressions by performers from North America and Asia, promotes multi-ethnic traditional arts, and celebrates the Lunar New Year.
	Request:	$12,000	CPA:	2018 - No Application 2017 - No Application 2016 - No Application

MOVED BY COUNCILLOR calendino

Seconded by mayor hurley

THAT a grant in the amount of $5,000 be awarded to North American Artist Association in support of the Burnaby Spring Gala Festival 2020 to be held at the Michael J. Fox Theatre on 2020 January 11.

carried unanimously

(d)	#19-S-012 - Pandit Jasraj School of Music Foundation
	Indian Classical and Vocal Music: An Evening of Khayais and Thumris by Indrani
	An application was received from the Pandit Jasraj School of Music Foundation for the Indian Classical and Vocal Music: An Evening of Khayais and Thumris by Indrani concert to be held on 2019 September 22 at the James Cowan Theatre, 6450 Deer Lake Avenue. This concert by a young vibrant artist is being brought back by popular demand. Indrani Mukerjee, renowned Hudustani Classical Vocalist, performs khayal in Khayal in Kirana-Rampur style and Thumri in Purab Ang. The artist comes from Kolkata, West Bengal, India.
	Request:	$3,000	CPA:	2018 - $3,000 (Neighbourhood Grant) 2017 - No Application 2016 - $3,000 (Neighbourhood Grant)

MOVED BY mayor hurley

Seconded by COUNCILLOR volkow

THAT a grant in the amount of $3,000 be awarded to Pandit Jasraj School of Music Foundation in support of the Indian Classical and Vocal Music: An Evening of Khayais and Thumris by Indrani concert to be held at James Cowan Theatre on 2019 September 22.

carried unanimously

6.	PROGRESSIVE LIST OF GENERAL GRANTS APPROVED TO DATE - $155,858

7.	NEW APPLICATIONS - GENERAL GRANTS

a)	#19.33. - Big Sisters of BC Lower Mainland
	Mentoring Program
	An application was received from Big Sisters of BC Lower Mainland requesting a grant in support of mentoring services provided by the organization to at-risk youth (ages 7 to 17) in Burnaby in 2019.
	Request:	$5,000	CPA:	2018 - $5,000 2017 - $5,000 2016 - $5,000

MOVED BY COUNCILLOR calendino

Seconded by COUNCILLOR volkow

THAT a grant in the amount of $5,000 be awarded to Big Sisters of BC Lower Mainland in support of mentoring services provided by the organization to at-risk youth (ages 7 to 17) in Burnaby in 2019.

carried unanimously

b)	#19.34. - Metro Minor Ball Hockey Association
	2019 Western Challenge Cup
	An application was received from the Metro Minor Ball Hockey Association requesting a grant to assist with travel expenses for thirteen (13) Burnaby residents on the U11 Team to compete in the 2019 Western Challenge Cup to be held on 2019 July 11-14 in Edmonton, Alberta.
	Request:	$2,500	CPA:	2018 - $1,000* 2017 - $1,000* 2016 - No Application

	*Grant awarded to U13 team.

MOVED BY COUNCILLOR calendino

Seconded by COUNCILLOR volkow

THAT a grant in the amount of $2,500 be awarded to the Metro Minor Ball Hockey Association to assist with travel expenses for thirteen (13) Burnaby residents on the U11 Team, to complete in the 2019 Western Challenge Cup to be held in Edmonton on 2019 July 11-14.

carried unanimously

c)	#19.35. - BC Lacrosse Association
	2019 Canadian Lacrosse National Championships - Field Lacrosse
	An application was received from the BC Lacrosse Association requesting a grant to assist with travel expenses for six (6) Burnaby residents to compete in the 2019 Canadian Lacrosse National Championships (Field Lacrosse). The 2019 Team BC Lacrosse teams and players are as follows: U18 Men's Field Team - Kelowna, BC, August 30-September 01 Thomas Vela U19 Women's Field Team - Peterborough, ON, August 05-06 Cassie Chan, Giulianna Gaspar, Isabella Gaspar, Emily Kuhn and Ava Regan
	Request:	$1,425	CPA:	2018 - $1,400/$175 (5 Box/3Field & 175) 2017 - $1225/$175 (7 Box /1 Field x $175) 2016 - No Application

MOVED BY mayor hurley

Seconded by COUNCILLOR calendino

THAT a grant in the amount of $175 be awarded to the BC Lacrosse Association’s U18 Men’s Field Team to assist with travel expenses for one (1) Burnaby resident, competing in the 2019 Canadian Lacrosse National Championships (Field Lacrosse) in Kelowna, B.C. on August 30-September 01.

THAT a grant in the amount of $1,250 ($250x5) be awarded to the BC Lacrosse Association’s U19 Women’s Field Team to assist with travel expenses for five (5) Burnaby residents competing in the 2019 Canadian Lacrosse National Championships (Field Lacrosse) in Peterborough, ON on August 05-06.

carried unanimously

d)	#19.36. - parkrun Canada
	Central Park parkrun
	An application was received from parkrun Canada requesting a grant in support of a weekly Saturday morning 5 km running event in Central Park, Burnaby. This free event brings together runners, walkers, younger and older residents, and encourages active lifestyle, socializing, and a sense of connectedness. A grant would defray initial set-up costs and may be used towards website maintenance, insurance, banners, router markers, timing tokens and volunteers' equipment.
	Request:	$5,000	CPA:	2018 - No Application 2017 - Denied 2016 - No Application

MOVED BY mayor hurley

Seconded by COUNCILLOR volkow

THAT an in-kind grant up to $500 be awarded to parkrun Canada to offset the facility allotment costs for organizing a weekly 5 km running event in Central Park.

carried unanimously

e)	#19.37. – Canucks Autism Network
	CAN Relay 4 Autism
	An application was received from Canucks Autism Network (CAN) requesting a grant to assist with the CAN Relay 4 Autism event to be held at Swangard Stadium on 2019 July 20. This free annual outdoor celebration, held for the first time in Burnaby, invites families, supporters and the general public to run, walk or wheel around the stadium track in support of CAN. The 80s themed event will include a costume contest, bouncy castles, inflatables, carnival and lawn games, and food trucks. The goals of the event are to increase autism awareness and acceptance, promote CAN programs (for those with autism) and training (for service providers), celebrate healthy living and community engagement, and fundraise.
	Request:	$8,000	CPA:	2018 - No Application 2017 - No Application 2016 - No Application

MOVED BY COUNCILLOR calendino

Seconded by mayor hurley

THAT a grant in the amount of $3,000 be awarded to Canucks Autism Network in support of facility and other costs associated with the CAN Relay 4 Autism event to be held at Swangard Stadium on 2019 July 20.

carried unanimously

8.	NEW BUSINESS

There were no new business items brought before the Committee at this time.

9.	INQUIRIES

There were no inquiries brought before the Committee at this time.

10.

CLOSED

MOVED BY councillor CALENDINO

Seconded by MAYOR HURLEY

THAT the Committee, in accordance with Sections 90 and 92 of the Community Charter, do now resolve itself into a Closed meeting from which the public is excluded to consider matters concerning labour relations or other employee relations; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages, and that in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity.

CARRIED UNANIMOUSLY

MOVED BY councillor Calendino

Seconded by MAYOR HURLEY

THAT this Open Committee meeting do now recess.

CARRIED UNANIMOUSLY

The Open Committee meeting recessed at 2:40 p.m.

MOVED BY councillor calendino

Seconded by mayor hurley

THAT the Open Council meeting do now reconvene.

CARRIED UNANIMOUSLY

The Open Committee meeting reconvened at 2:43 p.m.

11.

ADJOURNMENT

MOVED BY COUNCILLOR CALENDINO

Seconded by MAYOR HURLEY

THAT the Open Committee meeting do now adjourn.

CARRIED UNANIMOUSLY

The Open Committee meeting adjourned at 2:44 p.m.





__________________________	____________________________
Nikolina Vracar	Councillor Sav Dhaliwal
Administrative Officer 2	Chair

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