CITY
OF BURNABY
THE PARKS,
RECREATION AND CULTURE COMMISSION
M I N U T E S
2015 MARCH 18
An ‘Open’ meeting of
the Parks, Recreation and Culture Commission was held in the Council Chambers,
City Hall, 4949 Canada Way, Burnaby, B.C., on Wednesday, 2015 March 18 at 19:05
hr. in the Council Chambers.
PRESENT: Commissioner
Volkow in the Chair
Commissioners Alzner
Jang
Kang
Loftus
Matricardi
Peppard
Purdy
School
Trustee Chen
ABSENT: Commissioner Foley
STAFF PRESENT: D. Ellenwood,
Director Parks, Recreation and Cultural Services
D. Hunter,
Assistant Director-Parks
C. Collis, Assistant
Director-Recreation
D. O’Connor,
Assistant Director-Golf Operations
D. Nokony,
Assistant Director-Cultural Services
H. Edwards,
Manager-Parks Planning, Design and Development
J. Schumann,
Community Planner - Planning and Building
T. Cheng,
Recording Secretary
The Chair called the meeting to
order.
MOVED BY COMMISSIONER KANG,
SECONDED BY COMMISSIONER MATRICARDI:
“THAT the ‘Open’ Commission
meeting do now convene.”
CARRIED
UNANIMOUSLY
The ‘Open’ Commission meeting
convened in the Council Chambers at 19:05 hr.
MINUTES
MOVED BY COMMISSIONER KANG,
SECONDED BY COMMISSIONER MATRICARDI:
“THAT the Minutes of the ‘Open’ Meeting of 2015
February 18 be approved.”
CARRIED UNANIMOUSLY
CORRESPONDENCE
MOVED BY COMMISSIONER PEPPARD,
SECONDED BY COMMISSIONER JANG:
“THAT the following items of correspondence be
received.”
CARRIED UNANIMOUSLY
(a) The City Clerk
advised that Council received a report re: Burnaby Lake Sports Complex – West –
Field #2 Replacement Funding Bylaw, and forwarded a copy of the report to the
Parks, Recreation and Culture Commission for information.
(b) The City Clerk
advised that Council received a report re: Procedure Bylaw Amendment, and
forwarded a copy of the report to the Parks, Recreation and Culture Commission
for information.
REPORTS
(a) The
Chair submitted his report re: 2015 Committee and Liaison Member Appointments
for the approval of the Commission.
It was recommended:
1. THAT
the 2015 Committee and Liaison Member Appointments be approved.
MOVED BY COMMISSIONER LOFTUS,
SECONDED BY COMMISSIONER KANG:
“THAT the recommendation be
approved.”
CARRIED
UNANIMOUSLY
(b) The Director Parks, Recreation and Cultural Services
submitted his Report No. 3, dated 2015 March 18, covering the following items
listed as 1 - 7.
MOVED BY COMMISSIONER PURDY,
SECONDED BY COMMISSIONER MATRICARDI:
“THAT the Director’s Report be received.”
CARRIED UNANIMOUSLY
Item 1 – Burnaby Minor Lacrosse Club correspondence
Mr. Tom Kellett, President of the Burnaby
Minor Lacrosse Club, expresses concern about continued loss of floor time for
the club in spite of increased number of participants in 2014. The 2014 season
was difficult as a result of this reduction, affecting practice time for many
teams. The club is concerned they may be unable to meet future demands of
Burnaby residents with continued reduction in floor time. This report provides
Commission with detail of the City arena floor allocation which is conducted
with the benefit of established policy and guidelines. Based primarily on
proportion of resident participants, the process continues to be fair and
equitable for user groups. Arena floor time is in limited supply and staff
continue to work with user groups to meet their needs and look for ways to be
efficient with the use of floor time for program and community group needs to
maximize the use of the three arenas and outdoor sport boxes.
It was recommended:
1. THAT
this report be received for information purposes.
2. THAT
a copy of this report be sent to Mr. Tom Kellett, President of the Burnaby
Minor Lacrosse Club.
MOVED BY COMMISSIONER JANG,
SECONDED BY COMMISSIONER PURDY:
“THAT the two recommendations be approved.”
MOTION CARRIED
OPPOSED: COMMISSIONER LOFTUS
Item 2 – 2015 Burnaby Golf Fees Bylaw
A Golf Fees bylaw is required under the Community
Charter for all fees and charges related to the public use of municipal facilities.
The 2015 Burnaby Golf Fees Bylaw will apply for the period 2015 May 01 to 2016
April 30. This report clarified all fee recommendations for the City’s golf
services, including all proposed green fee rates and restrictions for Burnaby
Mountain Golf Course and Driving Range, Riverway Golf Course and Driving Range,
Kensington Pitch and Putt, and the Central Park Pitch and Putt golf courses. These
rates will form the 2015 Burnaby Golf Fees Bylaw.
It was recommended:
1. THAT the 2015 Golf Fees be approved as outlined in this
report.
2. THAT Council
be requested to approve the 2015 Burnaby Golf Fees Bylaw as detailed on Attachment
#1 circulated under separate cover.
MOVED BY COMMISSIONER LOFTUS,
SECONDED BY COMMISSIONER MATRICARDI:
“THAT the two recommendations be approved.”
CARRIED
UNANIMOUSLY
Item 3 – Giro Di Burnaby
On 2015 July 16 the Giro di Burnaby
criterium cycling event returns to the historic area of Burnaby Heights for the
enjoyment of thousands of fans and spectators. The Giro di Burnaby is a
professional cycle race that is part of BC Superweek, the richest event in
Canadian cycling with professional racers from around the world competing in
the Lower Mainland.
It was recommended:
1. THAT this report be received for information and
that Commission be requested to forward it to Council for approval of the road
closure for the Giro di Burnaby as identified in this report.
MOVED BY COMMISSIONER MATRICARDI,
SECONDED BY COMMISSIONER PURDY:
“THAT the recommendation be approved.”
CARRIED
UNANIMOUSLY
Item 4 - Fee waiver request – Gadabouts Picnic
Citizen Support Services requested a waiver of rental
fees at the Shadbolt Centre for the Arts for the use of Studio 103 on 2015 July
08 for the Gadabouts Summer Picnic. The City of Burnaby’s Citizen Support
Services fundraises to provide activities for housebound seniors in the
community. Throughout the year various field trips and special events are
coordinated for interaction, entertainment and community involvement. This is a
valuable community service enriching the lives of many seniors.
It was recommended:
1. THAT Citizen
Support Services be granted a fee waiver of $520 for the use of Studio 103 at
the Shadbolt Centre for the Arts on 2015 July 08 to host their Gadabouts Summer
Picnic.
2. THAT a
copy of the report be forwarded to Ms. Shauna Grant, Volunteer Program
Coordinator Citizen Support Services.
MOVED BY COMMISSIONER ALZNER,
SECONDED BY COMMISSIONER JANG:
“THAT the two recommendations be approved.”
CARRIED
UNANIMOUSLY
Item 5 - Donation Program update
The Presenting Burnaby Parks Gift Program
began in 1992 and has been in operation for 22 years. The program has been
very successful in providing new and replacement opportunities of benches,
picnic tables, drinking fountains and trees throughout our park system. The
Donation Program operates on a break even policy. Several factors have
necessitated an overall cost review in order to maintain a “break even”
structure.
Since the last review of the donation
program more than five years ago, costs for site furnishings, trees and labour
have steadily increased. The styles, brands, and installation standards of
drinking fountains and picnic tables have also improved retaining a very high
quality donation package.
It was recommended:
1. THAT new pricing for the Presenting Burnaby Parks donation
program as outlined in this report be approved.
MOVED BY COMMISSIONER PURDY,
SECONDED BY COMMISSIONER PEPPARD:
“THAT the recommendation be approved.”
CARRIED
UNANIMOUSLY
Item 6 - Community participation in environmental programs
Community activities in Burnaby parks
provide a way to undertake activities that would not be possible within the
current operational work plan. More importantly, providing opportunities for
volunteers to contribute to their community helps to reinforce a pride of
ownership for the public. The typical annual events that are currently
supported would continue and in addition to manage the ad hoc event requests, a
work program with up to 10 events will be created. The final dates would be
confirmed on an annual basis with alternate back up dates to allow for
rescheduling due to inclement weather.
It was recommended:
1. THAT this report be received for information purposes.
MOVED BY COMMISSIONER KANG,
SECONDED BY COMMISSIONER MATRICARDI:
“THAT the recommendation be approved.”
CARRIED
UNANIMOUSLY
Item 7 - 2015 March - Parks, Recreation & Cultural Services
Capital Funding Bylaw
The 2015 Annual Financial Plan for Parks, Recreation and
Cultural Services contains 9 projects to be funded from Capital Reserves. To
enable work to go ahead on these projects, approval is requested to bring down
a bylaw for funding.
It was recommended:
1. THAT the expenditure of $1,265,000 from the 2015
Provisional Financial Plan for the projects outlined in this report be approved.
2. THAT Council be requested to bring down a below to
appropriate $1,324,110 (inclusive of GST) from Capital Reserves to finance
these projects.