Executive Committee of Council

 

 

 

M I N U T E S

 

 

 

An ‘Open’ meeting of the Executive Committee of Council was held in the Council Committee Room, Main Floor,  City Hall, 4949 Canada Way, Burnaby, BC on Thursday, 2015 October 15 at 5:00 PM.

 

 

 

1.

CALL TO ORDER

 

            PRESENT:    Councillor Sav Dhaliwal, Chair

                                    Councillor Paul McDonell, Vice Chair

 

            ABSENT:       Councillor Dan Johnston, Member

                                   

            STAFF:          Mr. Lou Pelletier, Director Planning & Building

                                    Ms. Denise Jorgenson, Director Finance

                                    Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

                                    Ms. Margaret Manifold, Senior Social Planner

                                    Ms. Geraldine Parent, Arts Services Manager

                                    Ms. Lynne Axford, Administrative Officer

 

 

The Chair called the Open meeting to order at 5:07 p.m.

 

 

2.

MINUTES

 

(a)

Minutes of the Executive Committee of Council Open meeting held on 2015 September 17

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

An application was received from Volunteer Burnaby requesting an in-kind grant to cover printing costs of Gift Wrapping Services for the Christmas Season 2015 at Brentwood Town Centre.

 

THAT the minutes of the Open Executive Committee of Council meeting held on 2015 September 17 be adopted.

 

                                                                                         CARRIED UNANIMOUSLY

 

 

 

 

3.

DELEGATION

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal  

 

THAT the delegation be heard.

 

                                                                                         CARRIED UNANIMOUSLY

 

(a)

Maura Fitzpatrick, Children of the Street Society

 

Re:

Sexual Exploitation Affecting Children and Families in Burnaby

 

Speaker(s):

Maura Fitzpatrick, Fundraising Manager

 

Maura Fitzpatrick, Fundraising Manager, Children of the Street Society appeared before the Committee providing information regarding workshops being offered in Burnaby schools that are bringing awareness to sexual exploitation and trafficking of children and youth.  The speaker advised that prevention and early intervention toolkits are provided as a means of educating parents to help them recognize the warning signs to safeguard their children. Ms. Fitzpatrick noted that sexual exploitation is on the rise with 12 – 14 year old children reporting their first experience of being exploited through the sex trade.

 

The speaker advised their highly successful school-based program TCO2 (Taking Care of Ourselves, Taking Care of Others) which focused on human trafficking was delivered 31 times to 800 children in Burnaby.  In addition, TCO2 Workshops were presented to every resident at the Burnaby Youth Custody Centre and groups considered high-risk, including alternate education programs, youth-groups, gang diversion programs, residents of youth custody, ESL and new immigrant youth. The speaker emphasized that these workshops are equally important for members of the community, parents and caregivers to help educate against these anonymous predators. 

 

Ms. Fitzpatrick expressed concern with the advent of new technology as sexual exploitation has dramatically shifted online. Increased reports of child luring, bullying and online photos going viral have caused a great deal of pain and suffering. Numerous requests have been received for presentations to audiences starting as young as grade 5, with requests now being received from grade 4 teachers.

 

Ms. Fitzpatrick requested consideration by the Committee for a grant in support of funding four workshops in Burnaby at a cost of $500 per workshop.

The Chair recognized the value of the work being carried out by the Children of the Street Society and thanked Ms. Fitzpatrick for her informative presentation. 

 

 

4.

DISCUSSION

 

a)

Lease Grants, Tax Exemptions and Other City Contributions to Service / Non-Profit Organizations

 

The Chair advised that the Committee would like to establish structure around the Terms of Reference, consistency for awarding grants and receive greater background detail to assist in their evaluation of support. In addition, the Chair requested that organizations be required to clearly communicate all funding support received from the City of Burnaby in their annual financial statement.

 

The Director of Planning advised that Council in 1992 set guidelines around Resource Centre applications and subsidies which are adjusted annually for inflation.  Also, the lease renewal grant process stipulates that organizations must recognize the City of Burnaby and use the City logo in advertising.  However, staff noted that the current process does not confirm if they are using the City logo though steps can be taken to mandate a more formal process.

 

The Director of Parks, Recreation and Cultural Services noted that Festival Grants recipients are given specific instructions they must adhere to with follow up. After each event, staff ensures they have met the required criteria.

 

The Chair requested that Finance create a spreadsheet that will ultimately publish subsidies and grants allocated annually by the City of Burnaby.

 

5.

FESTIVALS BURNABY GRANTS APPROVED - $75,750

 

6.

PROGRESSIVE LIST OF GRANTS APPROVED - $173,801

 

7.

NEW APPLICATIONS

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

 

THAT the New Applications be received.

 

                                                                                      CARRIED UNANIMOUSLY

 

(a)

#15/54 Dynamo Swim Club

 

Provincial AA Championships

 

 

An application was received from the Dynamo Swim Club requesting a grant in support of travel expenses for six (6) athletes and Burnaby residents to participate at the Provincial AA Championships held on 2015 June 26 – 28 in Kamloops, BC.

 

Request:

$1,000

CPA:

2014 - $1,000

2013 – No Application

2012 – No Application

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

 

THAT a grant in the amount of $900 be awarded to Dynamo Swim Club to assist with travel expenses to the Provincial Championships.

 

                                                                                      CARRIED UNANIMOUSLY

 

(b)

#15/55 - Children of the Street Society

 

School-Based Prevention Workshops

 

 

An application was received from the Children of the Street Society requesting a grant to assist with the cost of providing workshops in Burnaby to share information and practical tools with children from elementary age to high-school on how to be safe from sexual exploitation in your community.

 

 

Request:

Unspecified

CPA:

2014 – No Application       

2013 – No Application

2012 – No Application

 

Arising from discussion, Councillor McDonell introduced the following motion:

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

 

THAT the grant application be now tabled.

 

                                                                                     CARRIED UNANIMOUSLY

 

This item of business was tabled pending further review by the Committee.

 

 

(c)

#15/58 - Open World for Kids Foundation

 

Christmas Celebrations for Children

 

 

An application was received from the Open World for Kids Foundation requesting a grant to assist with the cost of providing a Christmas celebration for children in an effort to preserve the cultural, historical and national heritage of nationalities within Canada.  Performances will be held at the Serbian Cultural Centre on 2015 December 26 and December 27 with an expected audience of 2,000.

 

Request:

Unspecified

CPA:

2014 – No Application       

2013 – No Application

2012 – No Application

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

 

THAT this grant application be denied.

                                                                                      CARRIED UNANIMOUSLY

 

8.

NEW BUSINESS

 

             No items of New Business were brought before the Committee at this time.

 

9.

INQUIRIES

 

             No inquiries were brought before the Committee at this time.

 

10.

ADJOURNMENT

 

MOVED BY councillor p. mcdonell 

Seconded by councillor s. dhaliwal 

 

THAT this Open Committee meeting do now adjourn.

 

                                                                                      CARRIED UNANIMOUSLY

 

The Open meeting adjourned at 6:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

__________________________

____________________________

L. AXFORD

COUNCILLOR S. DHALIWAL

ADMINISTRATIVE OFFICER

CHAIR

 

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