COUNCIL MEETING MINUTES

Monday, 2015 January 19

An ‘Open’ meeting of the City Council was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2015 January 19 at 6:30 PM followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:00 PM in the Council Chamber.

1.

CALL TO ORDER

PRESENT:

His Worship, Mayor D. Corrigan

Councillor P. Calendino

Councillor J. Wang

Councillor S. Dhaliwal

Councillor D. Johnston

Councillor A. Kang

Councillor N. Volkow

ABSENT:

Councillor C. Jordan

Councillor P. McDonell

STAFF:

Mr. B. Moncur, City Manager

Mr. C. Turpin, Deputy City Manager

Mr. L. Chu, Deputy City Manager

Mr. L. Pelletier, Director Planning and Building

Mr. L. Gous, Director Engineering

Mrs. D. Jorgenson, Director Finance

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Mr. B. Rose, City Solicitor

Mr. D. Back, City Clerk

Mr. S. Cleave, Deputy City Clerk

Ms. K. OConnell,  Deputy City Clerk

MOVED BY Councillor D. Johnston

SECONDED BY Councillor S. Dhaliwal

"THAT the 'Open' Council meeting do now reconvene."

The 'Open' Council meeting reconvened in the Council Chamber at 7:09 p.m.

2.

PROCLAMATION

A)

Alzheimer Awareness Month (2015 January)

Councillor Dhaliwal, on behalf of His Worship, Mayor Derek Corrigan proclaimed the month of 2015 January as "Alzheimer Awareness Month" in the City of Burnaby.

3.

MINUTES

A)

Open Council Meeting held 2014 December 08

MOVED BY Councillor A. Kang

SECONDED BY Councillor D. Johnston

THAT the minutes of the 'Open' Council meeting held on 2014 December 08 be now adopted.

B)

Public Hearing (Zoning) held 2014 December 09

MOVED BY Councillor A. Kang

SECONDED BY Councillor S. Dhaliwal

THAT the minutes of the Public Hearing (Zoning) held on 2014 December 09 be now adopted.

4.

REPORTS

MOVED BY Councillor S. Dhaliwal

SECONDED BY Councillor D. Johnston

THAT Council do now resolve itself into a Committee of the Whole.

A)

City Clerk

Re: Certificate of Sufficiency - Resident Initiated

The City Clerk submitted a report to advise Council that a sufficient petition was not returned for Local Area Service Project 15-500, Marine Drive from EPL 8651 Royal Oak Avenue to WPL 5158 Marine Drive.

The City Clerk recommended that:

1. THAT Council receive this report for information.

2. THAT the owners of the properties on the petition be advised of the outcome.

MOVED BY Councillor S. Dhaliwal

SECONDED BY Councillor P. Calendino

THAT the recommendations of the City Clerk be adopted.

B)

Community Policing Committee

Re: Acid-Based Graffiti

The Community Policing Committee submitted a report providing Council with information on measures to reduce access to acid-based etching products used in graffiti vandalism. To achieve a broad reaching, coordinated response to this region-wide problem the Committee requested that Council authorize staff to prepare a resolution for submission to the LMLGA and UBCM.

The Community Policing Committee recommended:

1. THAT Council authorize staff to prepare a resolution for submission to the Lower Mainland Local Government Association and the Union of BC Municipalities requesting the Province to develop regulations requiring retailers to control access to products used in graffiti vandalism.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor A. Kang

THAT the recommendation of the Community Policing Committee be adopted.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor D. Johnston

THAT the recommendation of the Community Policing Committee be AMENDED to read as follows:

1. THAT Council authorize staff to prepare a resolution for submission to the Lower Mainland Local Government Association and the Union of BC Municipalities requesting the Province to develop regulations requiring retailers to control access to products used in graffiti vandalism.

2. THAT the Mayor, on behalf of Council write a letter directly to the Province requesting regulations be developed to require retailers to control access to products used in graffiti vandalism.

A vote was then taken on the motion as moved by Councillor Calendino and seconded by Councillor Kang being, 'THAT the recommendation of the Community Policing Committee be adopted', AS AMENDED and same was CARRIED UNANIMOUSLY.

C)

Executive Committee of Council

Re: Grant Application

The Executive Committee of Council submitted the following grant request for Council's approval:

#14-50    Moscrop Panthers Senior Girls Volleyball
               BC High School Provincial AAAA Volleyball Championships

The Executive Committee of Council recommended:

1. THAT a grant in the amount of $1,000 be awarded to Moscrop Panthers Senior Girls Volleyball to assist with travel costs for 13 players to attend the BC High School Provincial AAAA Volleyball Championships in Cranbrook, BC on 2014 November 27 -29.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor A. Kang

THAT the recommendation of the Executive Committee of Council be adopted.

D)

Executive Committee of Council

Re: Festivals Burnaby Grant Program Applications

The Executive Committee of Council submitted the following Festivals Burnaby Grant Program applications:

#15-S-002 St Cyril and Methodius Bulgarian Folk Society
                 Bulgarian Day Festival

The Executive Committee of Council recommended:

1. THAT a Festivals Burnaby - Small Scale Event grant in the amount of $3,500 be awarded to the St. Cyril and Methodius Bulgarian Folk Society in support of the Bulgarian Day Festival to be held on 2015 February 21 at Bonsor Recreation Centre.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor A. Kang

THAT the recommendation of the Executive Committee of Council be adopted.

#15-N-002  Scandinavian Cultural Society
                   Leif Erikson Day Festival

The Executive Committee of Council recommended:

1. THAT a Festivals Burnaby - Neighbourhood Event grant in the amount of $2,500 be awarded to the Scandinavian Cultural Society for the Leif Erikson Day Festival to the held on 2015 October 3 - 4 at the Scandinavian Community Centre.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor A. Kang

THAT the recommendation of the Executive Committee of Council be adopted.

E)

International Relations and Friendship Cities Committee

Re: Financial Support for Reciprocal Visit of Artist - Delegation from Guiyang, Guizhou Province, China

The International Relations and Friendship Cities Committee submitted a report seeking Council approval of financial assistance toward the cost of hosting a group of artists from City of Guiyang, Guizhou Province, China that will be visiting Burnaby in April of this year.

The International Relations and Friendship Cities Committee recommended:

1. THAT Council approve $2,040 in financial support to off-set costs of a reciprocal visit of delegates from Guiyang, Guizhou Province, China.

2. THAT a copy of this report be sent to Rozsane Tiernan, 7797 Elford Street, Burnaby, BC V3N 4B6.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor D. Johnston

THAT the recommendations of the International Relations and Friendship Cities Committee be adopted.

F)

Traffic Safety Committee

Re: Lighting in the Lane behind 6169 Canada Way

The Traffic Safety Committee submitted a report responding to a request by Jaswant Girn of 6169 Canada Way for lighting in the rear lane.

The Traffic Safety Committee recommended:

1. THAT Council endorse the installation of two street lights in the lane behind 6169 Canada Way.

MOVED BY Councillor S. Dhaliwal

SECONDED BY Councillor A. Kang

That the recommendation of the Traffic Safety Committee be adopted.

G)

Traffic Safety Committee

Re: 2015 Local Area Service Program for Speed Humps

The Traffic Safety Committee submitted a report to review applications for the 2015 speed hump program and propose streets for inclusion in the Local Area Service Program (LASP) process.

The Traffic Safety Committee recommended:

1. THAT Council advance the requested speed humps, as discussed and recommended in this report, to the 2015 LASP process.

2. THAT a copy of this report be sent to the residents who requested speed humps as part of the 2015 LASP.

MOVED BY Councillor S. Dhaliwal

SECONDED BY Councillor A. Kang

THAT the recommendations of the Traffic Safety Committee be adopted.

H)

City Manager's Report, 2015 January 19

5.

MANAGER'S REPORTS

1.

PROPOSED TRANS MOUNTAIN EXPANSION PROJECT - UPDATE

The City Manager submitted a report from the Director Planning and Building, Director Engineering and the City Solicitor providing Council with an update of the City's Technical Review with respect to the proposed Trans Mountain Pipeline Expansion Project. This review includes staff and consultant studies of specific aspects of the proposed Trans Mountain expansion Project with a particular focus on reviewing the credibility of Kinder Morgan’s submission related to environmental, socio-economic and community health and safety concerns related to the proposed pipelines, the Burnaby Mountain Terminal and the Westridge Terminal.

The City Manager recommended:

1. THAT this report be received for information purposes.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT the recommendation of the City Manager be adopted.

2.

PUBLIC REALM DESIGN STANDARDS FOR TOWN CENTRE STREETS

The City Manager submitted a report from the Director Planning and Building advising Council of the progress made on public realm design standards to enhance streetscapes in Burnaby's four Town Centres including elements such as walking, cycling and vehicular zones.

The City Manager recommended:

1. THAT Council authorize staff to complete the public realm design standards for Town Centres, as outlined in this report.

2. THAT Council forward copies of this report to the Transportation, Traffic Safety and Environment Committees.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor D. Johnston

THAT the recommendations of the City Manager be adopted.

MOVED BY Councillor D. Johnston

SECONDED BY Councillor A. Kang

THAT staff prepare a Power Point presentation to share the creative development of Town Centres - highlighting community arts, sidewalk improvements, bike lanes and environmental enhancements.

3.

BUILDING PERMIT TABULATION REPORT #11 AND #12    

2014 NOVEMBER 01 – 2014 NOVEMBER 30

2014 DECEMBER 01 – 2014 DECEMBER 31

The City Manager submitted a report from the Director Planning and Building providing Council with information on construction activity as reflected by the building permits that have been issued for the subject period.

The City Manager recommended:

1. THAT this report be received for information purposes.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Calendino

THAT the recommendation of the City Manager be adopted.

4.

2015 FCM MEMBERSHIP DUES

The City Manager submitted a report from the City Clerk seeking Council approval for payment of Federation of Canadian Municipalities 2015 Membership Dues.

The City Manager recommended:

1. THAT Council approve payment of the invoice from the Federation of Canadian Municipalities for the 2015 membership dues in the amount of $35,419.86.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT the recommendation of the City Manager be adopted.

5.

CONTRACT AWARD – CELLULAR VOICE AND DATA SERVICES

The City Manager submitted a report from the Director Finance seeking Council approval to award a five year contract for wireless telecommunication services and handset devices.

The City Manager recommended:

1. THAT Council approve a five year contract award to TELUS Communications Company for an estimated cost of $1,680,000 including taxes in the amount of $180,000. Final payment will be based on actual quantities of goods and services provided.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT the recommendation of the City Manager be adopted.

6.

CONTRACT EXTENSION – FUEL PRODUCTS

The City Manager submitted a report from the Director Finance seeking Council approval for a one year contract extension for the supply and delivery of gasoline, diesel, bio-diesel and related fuel products.

The City Manager recommended:

1. THAT Council approve a one year contract extension for the supply and delivery of fuel products with Chevron Canada Ltd. for a total estimated cost of $3,350,000 including GST in the amount of $167,500. Final payment will be based on actual delivered quantities and quoted unit pricing.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT the recommendation of the City Manager be adopted.

7.

CONTRACT AWARD – HIRED EQUIPMENT SERVICES

The City Manager submitted a report from the Director Finance seeking Council approval to award thirty-three individual two year contracts for the supply of labour and equipment for hired equipment services on an ‘as needed’ basis. 

The City Manager recommended:

1. THAT Council approve thirty-three individual two year contract awards for the provision of hired equipment services for a total of $9,000,000 including taxes in the amount of $428,570 as outlined in this report. Final payment will be based on actual services provided.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Calendino

THAT the recommendation of the City Manager be adopted.

8.

CONTRACT AWARD – FLAGGING AND TRAFFIC CONTROL

The City Manager submitted a report from the Director Finance seeking approval to award five individual two year contracts for the supply of labour and equipment for flagging and traffic control services on an ‘as needed’ basis.

The City Manager recommended:

1. THAT Council approve five individual two year contract awards for flagging and traffic control services for a total cost of $672,000 including taxes in the amount of $32,000 as outlined in this report. Final payment will be based on actual services provided.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Calendino

THAT the recommendation of the City Manager be adopted.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor D. Johnston

THAT the Committee now rise and report.

The Council reconvened.

MOVED BY Councillor P. Calendino

SECONDED BY Councillor D. Johnston

THAT the report of the Committee be now adopted.

6.

BYLAWS

First, Second and Third Reading

Burnaby Advisory Planning Commission Bylaw 1980, Amendment Bylaw 2015

#13434

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Calendino

THAT
Bylaw No. 13434
be now introduced and read three times.

Second Reading

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 37, 2014 - TEXT AMENDMENT

#13417

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 38, 2014 - Rez. #07-49 (5092,5108/20/32/46/68/80/92 Canada Way and 4981/91 Claude Avenue)

#13418

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 39, 2014 - Rez. #11-54 (5695 Lougheed Highway)

#13419

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 41, 2014 - Rez. #14-15 (4305 & 4349 Dawson Street)

#13421

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 42, 2014 - Rez. #13-11 (4780 Byrne Rd. & 7447 North Fraser Way)

#13422

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Calendino

THAT
Bylaw No. 13417, 13418, 13419, 13421 and 13422
be now read a second time.

Third Reading, Reconsideration and Final Adoption

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 34, 2014 - TEXT AMENDMENT

#13408

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT
Bylaw No. 13408
be now read a third time, reconsidered and finally adopted, signed by the Mayor and Clerk and the Corporate seal affixed thereto.

Reconsideration and Final Adoption

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 9, 2014 - Rez. #07-29 (6808/26 Royal Oak Avenue and 5250 Imperial Street)

#13303

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 28, 2014

#13402

Burnaby Local Area Service Construction Bylaw No. 29, 2014

#13424

Burnaby Local Area Service Construction Bylaw No. 30, 2014

#13425

Burnaby Local Area Service Construction Bylaw No. 31, 2014

#13426

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 29, 2014

#13427

Burnaby Local Improvement Fund Expenditure Bylaw No. 6, 2014

#13428

Burnaby Local Improvement Fund Expenditure Bylaw No. 7, 2014

#13429

Burnaby Local Improvement Fund Expenditure Bylaw No. 8, 2014

#13430

MOVED BY Councillor N. Volkow

SECONDED BY Councillor D. Johnston

THAT
Bylaw No. 13303, 13402, 13424, 13425, 13426, 13427, 13428, 13429 and 13430
be now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

7.

NEW BUSINESS

MOVED BY Councillor D. Johnston

SECONDED BY Councillor N. Volkow

THAT the Finance and Civic Development Committee meeting scheduled for 2015 January 22 at 5:30 p.m. in the Council Committee Room, be rescheduled to 4:30 p.m.

Councillor Johnston complimented Engineering and Parks Department staff for their excellent work on the City’s Christmas light displays and noted that he received many positive comments from the public.

His Worship, Mayor Derek Corrigan

His Worship, Mayor Derek Corrigan advised that the City of Burnaby has received the Canadian Award for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada. The award acknowledges local governments that provide comprehensive financial reports demonstrating a spirit of transparency and full disclosure.

Mayor Corrigan presented the plaque received from the Government Finance Officers Association to Denise Jorgenson, Director Finance.

8.

INQUIRIES

There were no inquiries brought before Council at this time.

9.

ADJOURNMENT

MOVED BY Councillor D. Johnston

SECONDED BY Councillor S. Dhaliwal

THAT this 'Open' Council meeting do now adjourn.

The Open Council meeting adjourned at 8:38 p.m.

Confirmed:

Certified Correct:

________________________

________________________

Mayor                    

City Clerk