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COUNCIL
MEETING MINUTES
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Monday, 2017 October 30
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An Open meeting of the City Council
was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way,
Burnaby, B.C. on Monday, 2017 October 30 at 6:30 p.m. followed immediately by
a Closed meeting from which the public was excluded. At the conclusion of
the Closed meeting, the Open meeting was reconvened at 7:00 p.m in the
Council Chamber.
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1.
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CALL TO ORDER
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PRESENT:
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His Worship, Mayor Derek R. Corrigan
Councillor Pietro Calendino
Councillor Sav Dhaliwal
Councillor Dan Johnston
Councillor Colleen Jordan
Councillor Paul McDonell
Councillor James Wang
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ABSENT:
STAFF:
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Councillor Nick Volkow (due to
illness)
Mr. Lambert Chu, City Manager
Mr. Leon Gous,
Director Engineering
Ms. Noreen
Kassam, Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Lou
Pelletier, Director Planning & Building
Mr. Dave
Critchley, Director Public Safety & Community Services
Ms. May
Leung, City Solicitor
Mr. Dennis
Back, City Clerk
Ms. Kate
O’Connell, Deputy City Clerk
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MOVED BY councillor Mcdonell
SECONDED BY councillor Calendino
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THAT the Open Council meeting do now
reconvene.
CARRIED UNANIMOUSLY
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The Open Council meeting reconvened
at 7:03 p.m.
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2.
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MINUTES
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MOVED BY councillor johnston
SECONDED BY councillor jordan
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THAT the minutes of the Open Council
meeting held on 2017 October 16 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT the minutes of the Public
Hearing (Zoning) held on 2017 October 17 be now adopted.
CARRIED UNANIMOUSLY
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Ms. Deb Thomas, Deputy Chief Librarian
and Ms. Ellen van Eijnsbergen, Visual Arts Coordinator, Burnaby
Art Gallery, appeared before Council and spoke to the success of the 2nd
Annual Burnaby Festival of Learning 2017. The Festival of Learning celebrates
the relationship between SFU and the City of Burnaby, and SFU’s strong
history in research and dialogue with the City’s diverse community programs
through performances, lectures, discussions, debates, book launches and more.
The Burnaby Festival of Learning’s 39
free events attracted over 10,250 attendants, including 180 students. Attendants
enjoyed the opportunity to gain a greater awareness of the range of learning
opportunities in Burnaby and were provided access to the considerable
knowledge resource represented by the SFU faculty.
Council extended appreciation to the
Festival of Learning Steering Committee and congratulated all involved in the
success of the Burnaby Festival of Learning 2017.
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4.
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REPORTS
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MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT Council do now resolve itself
into a Committee of the Whole.
CARRIED UNANIMOUSLY
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His Worship, Mayor Derek R. Corrigan
submitted the 2018 Acting Mayor Appointments report for Council’s
consideration.
His Worship, Mayor Derek R. Corrigan
recommended:
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1.
THAT
the following Council members be appointed as Acting Mayor for the months
indicated in 2018:
January Councillor
James Wang
February Councillor
Colleen Jordan
March Councillor
Pietro Calendino
April Councillor
Sav Dhaliwal
May Councillor
Dan Johnston
June Councillor
Nick Volkow
July Councillor
Paul McDonell
August Councillor
Colleen Jordan
September Councillor
James Wang
October Councillor
Pietro Calendino
November Councillor Sav
Dhaliwal
December Councillor Dan
Johnston
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MOVED BY councillor Mcdonell
SECONDED BY councillor Wang
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THAT the recommendation of His
Worship, Mayor Derek R. Corrigan be adopted.
CARRIED UNANIMOUSLY
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B)
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Financial Management
Committee
Re:
Burnaby Board of Trade - Economic Development Program
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The Financial Management
Committee submitted a report providing the annual review of the Economic
Development Program operated by the Burnaby Board of Trade.
The Financial Management
Committee recommended:
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1.
THAT
Council provide a grant in the amount of $100,000 to the Burnaby Board of Trade
for the yearly operation of the City of Burnaby Economic Development Program
which is to be paid in quarterly installments of $25,000, commencing 2017
October 01 and continuing on 2018 January 01, 2018 April 01 and 2018 July 01.
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MOVED BY councillor johnston
SECONDED BY councillor Jordan
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management Committee
submitted a report requesting funding approval to undertake the detailed
design of the South Burnaby Ice Arena at 10th Avenue and 18th
Street.
The Financial Management Committee
recommended:
1.
THAT
Council approve the use
of Density Bonus funds in the amount of $5,347,125 (inclusive of GST @ 5%) to
undertake the detailed design for the South Burnaby Ice Arena project at
10th Avenue and 18th Street.
2.
THAT a
copy of this report be forwarded to the Parks, Recreation and Culture
Commission for information.
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MOVED BY councillor johnston
SECONDED BY councillor Jordan
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THAT the recommendations of the
Financial Management Committee be adopted.
CARRIED
UNANIMOUSLY
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D)
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Financial Management
Committee
Re:
Laurel Street Works Yard
Construction
Phase I
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The Financial Management Committee submitted a report requesting
approval for the use of Gaming Funds for the construction Phase I of the
Laurel Street Works Yard Redevelopment Project.
The
Financial Management Committee recommended:
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1.
THAT Council approve the expenditure of $15,200,000
(inclusive of GST of $670,476) from Gaming Funds to finance the construction of
Phase I of the Laurel Street Works Yard Redevelopment Project.
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MOVED BY councillor johnston
SECONDED BY councillor calendino
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management
Committee submitted a report providing information on the proposed new
Burnaby Business Licence Bylaw and Business Licence Fees Bylaw, requesting
authorization to bring forward the necessary bylaws and bylaw amending
bylaws.
The
Financial Management Committee recommended:
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1.
THAT Council authorize the City Solicitor to bring forward
bylaws to:
(a) implement
a new Burnaby Business Licence Bylaw and repeal the following bylaws:
(i) Burnaby Adult Service Business Regulation Bylaw
2001;
(ii) Burnaby Home Rental Business Licence Bylaw
2014;
(iii) Burnaby Fetal Alcohol Syndrome Warning Sign
Bylaw; and
(iv) Burnaby Post Box Rental Agency and
Mail Drop Service Regulations Bylaw;
(b) implement
a Burnaby Business Licence Fees Bylaw; and
(c) amend
the Burnaby Bylaw Notice Enforcement Bylaw 2009.
2.
THAT
notice of the proposed new Business Licence Bylaw, Business Licence Fees Bylaw
and related repeal and amendment bylaws be advertised in the local newspaper
for two consecutive weeks after first readings of the above bylaws, and also be
provided to the Burnaby Board of Trade.
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MOVED BY councillor johnston
SECONDED BY councillor Jordan
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THAT the recommendations of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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F)
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Financial Management
Committee
Re:
2018 Lease Grants - Community Resource Centres
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The Financial Management
Committee submitted a report proposing 2018 lease grants for non-profit
tenants at the Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer
Community Resource Centres.
The
Financial Management Committee recommended:
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1.
THAT Council approve the proposed 2018 lease grants for
community resource centre tenants, as outlined in Table 1 in the
report.
2.
THAT
Council authorize staff to make the appropriate 2018 lease renewal
arrangements with Holdom,
Edmonds, Brentwood, Metrotown, McKercher and
Pioneer Community Resource Centres tenants.
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MOVED BY councillor johnston
SECONDED BY
councillor Wang
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THAT the recommendations of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management
Committee submitted a report requesting bylaw funding of $7 million for the
Land Assembly and Development Program.
The
Financial Management Committee recommended:
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1.
THAT
Council authorize the City Solicitor to bring forward a Capital Reserve Bylaw
in the amount of $7 million to finance the Land Assembly and Development
Program.
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MOVED BY councillor johnston
SECONDED BY councillor Calendino
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management Committee submitted a report requesting
approval of the proposed updates to the Burnaby Local Improvement Charges Bylaw
1985.
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The Financial Management Committee
recommended:
1.
THAT Council
authorize the City Solicitor to amend the Burnaby Local Improvement Charges
Bylaw 1985 for changes to Schedule A and to incorporate the new
Schedule B, as outlined in this report, effective 2018 January 01.
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MOVED BY councillor johnston
SECONDED BY councillor mcdonell
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management
Committee submitted a report requesting borrowing authority to temporarily
finance expenditures.
The
Financial Management Committee recommended:
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THAT Council authorize the City Solicitor to bring forward a Temporary
Financing Bylaw to permit
borrowing of up to $10 million as required, during the period 2018 January 01 to
December 31, repayable 2018 December 31.
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MOVED BY councillor johnston
SECONDED BY councillor jordan
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report requesting approval for amendments to the
Burnaby Financial Administration Fees and Charges Bylaw 2013.
The Financial Management Committee
recommended:
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THAT
Council authorize the City Solicitor to amend the Burnaby Financial
Administration Fees and Charges Bylaw 2013 Schedule A, as outlined in this
report, effective 2018 January 01.
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MOVED BY councillor johnston
SECONDED BY councillor Jordan
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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K)
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Financial Management
Committee
Re:
Bonny's Taxi Ltd.
Proposed
Application for 22 Additional Vehicles
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The
Financial Management Committee submitted a report requesting support for Bonny’s Taxi Ltd. proposed
application to the Passenger
Transportation Board for
22 additional vehicles.
The
Financial Management Committee recommended:
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THAT Council
support Bonny’s Taxi request to increase the fleet by 22 additional
vehicles.
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MOVED BY councillor johnston
SECONDED BY councillor jordan
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THAT the recommendation of the Financial
Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The Financial Management Committee
submitted the following Grant Applications for Council consideration:
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#17.53.(a)
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Christmas
Lunch/Dinner Grants
Seniors
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$8.00 / person
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#17.54.
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Team Canada Dance
IDO
World Championships (Eugenie and Anthony Juo)
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$400
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#17.55.p
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Burnaby Arts Council
46th
Annual Deer Lake Craft Festival printing
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$1,000
in-kind printing
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#17.56.p
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Volunteer Burnaby
Gift
Wrap Program 2017
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$1,000
in-kind printing
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#17.57.f
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BC Organization of Caribbean Cultural Associations
Hurricane
Relief for Caribbean
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Facility
Fee Waiver
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#17.58.
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Burnaby
Seniors Outreach Services Society
Peer
Counselling
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$3,000
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The
Financial Management Committee recommended:
1.
THAT
Council approve the grant recommendations, as outlined in this report.
MOVED BY councillor johnston
SECONDED BY councillor calendino
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THAT the recommendation
of the Financial Management Committee be adopted.
CARRIED
UNANIMOUSLY
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The City Manager submitted a report
dated 2017 October 30 on the following matters:
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The City Manager submitted a report
from the Director Public Safety and Community Services advising Council of
the BOMA BEST Gold Certification awarded to Deer Lake I and Deer Lake II.
The City Manager
recommended:
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1.
THAT Council
receive this report for information purposes.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
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The City Manager
submitted a report from the Director Public Safety and Community Services
seeking authority for
City Staff and/or agents to enter onto the property at 4121 Eton Street in
order to bring the property into compliance with the Burnaby Unsightly
Premises Bylaw, No. 5533.
The
City Manager recommended:
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THAT Council
authorize City staff and/or agents to enter the property at 4121 Eton Street to
remove and dispose of any overgrowth and debris contributing to the
unsightliness of the property at the expense of the property owner.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor wang
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THAT the recommendation of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
Mayor Corrigan requested the
Director Public Safety and Community Services investigate policy options for
addressing the concerns related to derelict properties and bring forward
recommendations to Council for consideration.
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3.
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FIRE DEPARTMENT 3RD
QUARTER 2017 REPORT
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The City Manager
submitted a report from the Fire Chief providing
information relating to the Fire Department's activities during the 3rd
Quarter of 2017.
The
City Manager recommended:
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THAT this
report be received for information purposes.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking approval for a
contract extension and increase for the materials
testing services.
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The City Manager
recommended:
1.
THAT
Council approve a two year contract extension to Metro Testing Laboratories
(Burnaby) Ltd. for an estimated total cost of $735,000 including GST in the
amount of $35,000 for an estimated total cost of $1,365,000 including GST in
the amount of $68,000.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking approval for a one year contract
extension for flagging and traffic control services.
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The City Manager
recommended:
1.
THAT Council
approve one year contract extensions for flagging and traffic control services
for a cost of $800,000 including GST in the amount of $38,095 for a total
estimated cost of $3,000,000 including GST in the amount of $141,105 as
outlined in this report. Final payment will be based on actual services
provided.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
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The City Manager submitted
a report from the Director Planning and Building seeking authorization to forward
this application to a Public Hearing on 2017 November 28. The purpose of the
proposed rezoning bylaw amendment is to
establish a Conceptual
Master Plan, Design Guidelines and a detailed first phase of development for
the subject site, which would provide for specific
development rights for the
initial phase; and guide further site specific rezoning applications for the
development of a multi-phased high-rise mixed-use residential and commercial
development.
The City Manager
recommended:
1.
THAT a
Rezoning Bylaw be prepared and advanced to First Reading on 2017 November 06,
and to a Public Hearing on 2017 November 28 at 7:00 p.m.
2.
THAT
the following be established as prerequisites to the completion of the
rezoning:
a. The submission of a
suitable plan of development.
b. The
deposit of sufficient monies including a 4% Engineering Inspection Fee to cover
the costs of all services necessary to serve the site and the completion of a
servicing agreement covering all requisite services. All services are to be
designed to City standards and constructed in accordance with the Engineering
Design. One of the conditions for the release of occupancy permits will be the
completion of all requisite services.
c. The
installation of all electrical, telephone and cable servicing, and all other
wiring underground throughout the development, as well as underground switching
and transformer/service boxes, and to the point of connection to the existing
service where sufficient facilities are available to serve the development.
d. The
utilization of an amenity bonus in accordance with Section 6.3 of this report.
e. The dedication of
any rights-of-way deemed requisite.
f. The granting of any necessary
covenants, including, but not necessarily limited to, Section 219 Covenants:
§ allocating development
densities on the overall site;
§ guaranteeing provision and
maintenance of public art;
§ guaranteeing the provision
of a Master Site Stormwater Management Plan and continued operation and
maintenance of Phase I stormwater management facilities;
§ ensuring compliance with
the approved acoustical study;
§ ensuring that handicap
accessible parking stalls in the underground residential parking areas be held
in common property to be administered by the Strata Corporation;
§ ensuring the provision and
ongoing maintenance of EV cars and EV plug-in stations;
§ for the provision and
ongoing maintenance of on-site car share vehicles and parking stalls;
§ ensuring the provision and
ongoing maintenance of end of trip facilities;
§ ensuring that the site can
be used safely in accordance with the approved geotechnical report, and that
the project does not draw down the water table;
§ restricting enclosure of
balconies; and,
§ indicating that project
surface driveway access will not be restricted by gates.
g. The granting of any necessary
statutory rights-of-way and easements, including, but not necessarily limited
to those:
§ guaranteeing public access
to the proposed private roads, plazas and walkways, and
§ guaranteeing reciprocal
access to and from adjacent properties at 4700, 4800 Kingsway and 6411 Nelson
Avenue.
h. The submission
of a Site Profile and resolution of any arising requirements.
i.
The
review of a detailed Sediment Control System by the Director Engineering.
j. The
submission of a Master Conceptual Stormwater Management Plan and suitable
on-site stormwater management system for Phase I to the approval of the
Director Engineering, the deposit of sufficient monies for its provision, and
the granting of a Section 219 Covenant to guarantee its provision and
continuing operation.
k. The submission of
a Master Servicing and Phasing Plan.
l. The submission of
a Construction Management and Access Plan.
m. The submission
of a District Energy Pre-feasibility study.
n. The submission of a
suitable Solid Waste and Recycling plan to the approval of the Director
Engineering.
o. The
design and provision of units adaptable to persons with disabilities with
allocated handicap parking spaces protected by a Section 219 Covenant.
p. The
provision of covered car wash stalls and an adequately sized and appropriately
located garbage handling and recycling material holding space to the approval
of the Director Engineering and a commitment to implement the recycling
provisions.
q. Compliance
with the guidelines for underground parking for residential visitors and
commercial patrons.
r. The
review of on-site residential and commercial loading facilities by the Director
Engineering.
s. The
submission of an acoustic study to ensure compliance with the Council-adopted
sound criteria.
t. The undergrounding
of existing overhead wiring abutting the site.
u. The deposit
of the applicable Parkland Acquisition Charge.
v. The deposit
of the applicable GVS & DD Sewerage Charge.
w. The deposit
of the applicable School Site Acquisition Charge.
x. The
deposit of the Metrotown Grade Separated Pedestrian Linkage Charge.
y. The deposit
of the Metrotown Public Open Space Charge.
z.
The
submission of a written undertaking to distribute area plan notification forms,
prepared by the City, with disclosure statements; and, to post area plan
notification signs, also prepared by the City, on the development site and in
the sales office in prominent and visible locations prior to Third Reading, or
at the time marketing for the subject development commences, whichever is
first, and remain posted for a period of one year, or until such time that all
units are sold, whichever is greater.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendations of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report from the Director
Planning and Building seeking
authorization to forward this application to a Public Hearing on 2017
November 28. The purpose of the proposed rezoning bylaw amendment
is to permit the construction of a multi-tenant light industrial/warehouse
development.
The
City Manager recommended:
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1. THAT a Rezoning Bylaw be prepared
and advanced to First Reading on 2017 November 06 and to a Public Hearing on
2017 November 28 at 7:00 p.m.
2. THAT the
following be established as prerequisites to the completion of the rezoning:
a)
The
submission of a suitable plan of development.
b) The
deposit of sufficient monies, including a 4% Engineering Inspection Fee, to
cover the costs of all services necessary to serve the site and the completion
of a servicing agreement covering all requisite services. All services are to
be designed to City standards and constructed in accordance with the
Engineering Design. One of the conditions for the release of occupancy permits
will be the completion of all requisite services.
c)
The
installation of all electrical, telephone and cable servicing, and all other
wiring underground throughout the development, and to the point of connection
to the existing service where sufficient facilities are available to serve the
development.
d)
The
submission of an undertaking to remove all existing improvements from the site
prior to Final Adoption of the Bylaw. Demolition of any improvements will be
permitted at any time, provided that the applicant acknowledges that such
permission does not fetter Council’s ability to grant or not to grant Second
Reading, Third Reading and/or Final Adoption of the Rezoning Bylaw.
e) The
review of a detailed Sediment Control System by the Director Engineering.
f) The
granting of any necessary statutory rights-of-way and/or easements.
g) The
granting of any necessary Section 219 Covenants are to be provided, including,
but not necessarily limited to:
§ Section 219 Covenant to ensure the provision,
operation and continuing operation of stormwater management facilities; and,
§ Section 219 Covenant
ensuring protection and restoration of the riparian area on the site adjacent
to Still Creek, in accordance with the approved streamside protection and
enhancement area plan.
h) The
deposit of the applicable GVS & DD Sewerage Charge.
i)
The
provision of facilities for cyclists in accordance with Section 4.8 of the
rezoning report.
j) The
provision of an adequately sized and appropriately located garbage handling and
recycling material holding space, to the approval of the Director Engineering
and a commitment to implement the recycling provisions.
k) The submission of a
detailed comprehensive sign plan.
l) The
submission of a Site Profile and resolution of any arising requirements.
m) The
submission of a suitable on-site stormwater management system to the approval
of the Director Engineering, the deposit of sufficient monies for its
provision, and the granting of a Section 219 Covenant to guarantee its
provision and continuing operation.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor Jordan
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THAT the recommendations of the City
Manager be adopted.
CARRIED
UNANIMOUSLY
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor Jordan
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THAT the Committee now rise and
report.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor Calendino
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THAT the report of the Committee be
now adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor CALENDINO
SECONDED BY
councillor Mcdonell
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THAT Bylaw No. 13801 and 13802 be
now read a second time.
CARRIED
UNANIMOUSLY
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Reconsideration and Final Adoption
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MOVED BY
councillor CALENDINO
SECONDED BY
councillor jordan
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THAT Bylaw No. 13803 be now
reconsidered and Finally Adopted, signed by the Mayor and Clerk and the
Corporate Seal affixed thereto.
CARRIED
UNANIMOUSLY
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There was no new business
brought before Council at this time.
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There were no inquiries brought
before Council at this time.
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MOVED BY
councillor johnston
SECONDED BY
councillor wang
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THAT this Open Council meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Council meeting adjourned
at 8:16 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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