EXECUTIVE COMMITTEE OF COUNCIL
A G E N D A

Wednesday, June 03, 2020 at 4:00 P.m. - 6:00 P.m.

Council Chamber, City Hall

4949 Canada Way, Burnaby, BC

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1.

CALL TO ORDER

2.

MINUTES

2.1

Minutes of the Executive Committee of Council Open meeting held on 2020 May 05

3.

CORRESPONDENCE

3.1

Correspondence from Nathan Davidowicz - Re: Service Contract with TransLink

4.

REPORT

4.1

Report from the Director Planning and Building - Re: Update of City of Burnaby Equity Policy

5.

FESTIVALS BURNABY GRANTS AVAILABLE BUDGET - $250,000

5.1

Festivals Burnaby Grants Approved to Date - $15,500

Note: Festivals Burnaby grants #20-S-001, #20-S-002, and #20-L-001, approved by Council on 2020 February 10 and 2020 March 09, were returned to the City as a result of festivals cancellation due to COVID-19.

6.

NEW APPLICATIONS - FESTIVALS BURNABY GRANTS

6.1

NEIGHBOURHOOD EVENTS

6.1.1

#20-N-001 - Korean Writers' Association of Canada

Canada-Korea Literary Festival

An application was received from the Korean Writers' Association of Canada for the Canada-Korea Literary Festival to be held on 2020 October 10 at the Shadbolt Centre for the Arts, Studio Theatre. This annual event creates an understanding between the Canadian and Korean cultures, and forges a bond through multicultural performances, readings and interpreting poems written in other languages.

Request: $4,000

CPA: 2019 - $1,500 (Neighbourhood Grant) / 2018 - $1,500 (Neighbourhood Grant) / 2017 - $1,500 (Neighbourhood Grant)

6.2

SMALL SCALE EVENTS

6.2.1

#20-S-003 - World Federation of Chinese Traditional Mixed Martial Arts Society

International Martial Arts Cultural Festival

An application was received from the World Federation of Chinese Traditional Mixed Martial Arts Society for the International Martial Arts Cultural Festival to be held on 2020 October 23 at the Fortius Sport and Health Gymnasium. The festival will introduce martial arts and its diverse multiculturalism to the community through demonstration performances and booths. This festival is an opening event for the International Martial Arts Competition to be held on 2020 October 24 to 26. 

Request: $11,284

CPA: 2019 - No Application  / 2018 - No Application  / 2017 - No Application

6.3

LARGE SCALE EVENTS

6.3.1

#20-L-002 - Nikkei National Museum and Cultural Centre

20th Anniversary Celebration and Nikkei Matsuri Family Festival 2020

An application was received from the Nikkei National Museum and Cultural Centre for the organization's 20th anniversary celebration and Nikkei Matsuri Family Festival 2020 to be held on 2020 September 03 to 07 at the Nikkei Place. This Festival, in its 8th year, is a celebration of Japanese culture that enables all of the diverse cultures in the City to join in. The Festival has grown to be one of the largest festivals in Metro Vancouver with this year's projected attendance of over 14,000 attendees.  The Festival showcases Japanese entertainment, ethnic foods and family oriented games. Due to the COVID-19 pandemic, organizers will hold the Festival over 5 days with extended hours to disperse the number of attendees and comply with the health and safety regulations, reconfigure layout, restrict access if necessary, and organize online activities. 

Request: $25,000

CPA: 2019 - $15,000 (Large Scale Grant) / 2018 - $11,000 (Large Scale Grant) / 2017 - $11,000 (Large Scale Grant)

6.3.2

#20-L-003 - UniverCity Community Association

SFU StreetFest @ UniverCity 2020

An application was received from the UniverCity Community Association for the SFU Street Fest @ UniverCity 2020 to be held on 2020 September 18 at University High Street, Burnaby Mountain. The annual Festival engages SFU students and staff, local businesses, SFU services, local elementary school, and residents. The free Festival features various activities and performances, vendors, and food. Due to the COVID-19 pandemic, organizers will create online activities, and limit the number of attendees to comply with the health and safety regulations.

Request: $12,000

CPA: 2019 - $8,000 (Large Scale Grant) / 2018 - No Application / 2017 - No Application

7.

COMMUNITY GRANTS AVAILABLE BUDGET - $263,298 (Programs) and $59,350 (Operating Costs)

7.1

Program Grants Approved to Date - $37,800

Note: Approved grants amount does not include green fee waiver #20.07.g. Unused portion of in-kind printing grant #20.03.p, approved by Council on 2020 February 10, and full green fee waiver #20.07.g, approved by Council on 2020 March 09, will not be expensed as a result of events cancellation due to COVID-19.

7.2

Operating Grants Approved to Date - $40,650

8.

NEW APPLICATIONS - COMMUNITY GRANTS

8.1

#20.17. - Big Sisters of BC Lower Mainland

Big Sisters Mentoring Program

An application was received from Big Sisters of BC Lower Mainland requesting a grant in support of one-to-one mentoring services provided to at-risk youth (ages 7 to 17) in Burnaby in 2020. Services alleviate youth’s isolation and mental health challenges. Youth and mentors are paired based on common interests, meet on a weekly basis for at least one year, and are supported by caseworkers. The program assists youth and mentors during COVID-19 pandemic with communication through technology, and by providing headsets and low-cost internet to youth from low-income families, and coordinating remote activities (i.e. virtual book clubs and pen pal projects). Mentors have received child safety training on safe and informed use of technology and online messaging. Half of the organization’s revenue is from events, which have been cancelled due to COVID-19. Approximately 30 local youth and 30 mentors participate in the program each year.

Request: $5,000

CPA: 2019 - $5,000 / 2018 - $5,000 / 2017 - $5,000

8.2

#20.18. - Burnaby Volunteer Centre Society

Community Volunteers Support and Referral

An application was received from the Burnaby Volunteer Centre Society (Volunteer Burnaby) requesting a grant to offset the operational costs associated with office supplies, advertising and marketing, and the Community Engagement position’s wage in 2020. Volunteer Burnaby collaborates with other community organizations, government, schools and community leaders to identify needs, mobilize volunteers and deliver community events throughout the City (e.g., Hats Off Day, Canada Day celebrations, Edmonds City Fair and Festival of Lights, Burnaby Pride Street Party, World Rivers Day, SFU Volunteer Fair, North Burnaby Community Fair and Burnaby Chalk Art Experience). Its online volunteer recruitment tool has an active listing of approximately 800 volunteer positions. The Volunteer Burnaby Hive Special Events Team is trained to engage young citizens (ages 16 to 25), and attends 18 events throughout the year to assist with event promotion, activities, and logistics. In 2019, the organization implemented Volunteer Resources Administration online training, delivered to volunteer managers in 18 community organizations. As a result of COVID-19 pandemic, Volunteer Burnaby is exploring innovative volunteer involvement by supporting public health system through remote and virtual volunteering.

Request: $10,000

CPA: 2019 - $10,000 / 2018 - $12,000 / 2017 - $12,000

8.3

#20.19. - Take a Hike Youth at Risk Foundation

Operating Costs

An application was received from the Take a Hike Youth at Risk Foundation requesting a grant to offset the proportion of operating costs (i.e. salaries, insurance, office rent and supplies, marketing and communications, technology, etc.) associated with the Burnaby Take a Hike Program from 2020 September 01 to 2021 August 31. The no-cost, volunteer-based, full-time mental health and emotional well-being program engages approximately 20 vulnerable youth (ages 15 to 18) per year in schools, community and mental health supports. Through the program, youth become resilient and gain the skills needed to navigate challenges such as attaining higher education, securing employment, finding housing and building healthy relationships. Approximately 120 residents (i.e. youth, their families, and volunteers) per year benefit from the program. A majority of the program’s revenue is from multi-year donations from corporations, individuals and foundations, which may be impacted by COVID-19 pandemic. The Foundation plans to innovate its fund development strategies and program delivery methods to adapt to changing circumstances.

Request: $10,000

CPA: 2019 - No Application / 2018 - No Application / 2017 - No Application

8.4

#20.20. - Take a Hike Youth at Risk Foundation

Burnaby Take a Hike Program

An application was received from the Take a Hike Youth at Risk Foundation requesting a grant for their Take a Hike Program from 2020 September 01 to 2021 August 31 at the Canada Way Learning Centre. The no-cost, volunteer-based, full-time mental health and emotional well-being program engages vulnerable youth (ages 15 to 18) in schools, community and mental health supports. Youth are referred to the program by the School District, and are accepted on a first-come, first-served basis. Approximately 30-50% of participants self-identify as Indigenous, additional 25% are visible minorities, 70-80% have a financial need, and 15-20% have been involved with a foster care system and police. Through the program, youth become resilient and gain skills needed to navigate challenges such as attaining higher education, securing employment, finding housing and building healthy relationships. The program serves approximately 20 youth who engage in 200 days of programming, and benefits approximately 120 residents (i.e. youth, their families, and volunteers) per year. Prior to COVID-19 pandemic, the program (i.e. clinical counselling, outdoor adventure-based learning, community involvement and academics) was delivered five days per week from September to June. A COVID-19 pandemic has compounded youth’s challenges, and impacted their family’s financial and food security and well-being, the Foundation is currently providing virtual supports, and preparing for adapted program delivery in 2020 September.

Request: $15,000

CPA: 2019 - No Application / 2018 - No Application / 2017 - No Application

8.5

#20.21. - Big Brothers of Greater Vancouver

Mentoring with Math Program

An application was received from Big Brothers of Greater Vancouver requesting a grant to cover the costs for the Jump Math workbooks, and mentors’ education and training in the Mentoring with Math Program from 2020 October to 2021 July in Burnaby. The eight-week program consists of a 90-minute session per week, and supports children ages 8 to 12, who need help with math and do not have access to other academic enrichment programs. Enrollment in the no-cost program is by referral, with consideration of families’ financial needs, children’s math performance and their need for a mentor. The workbooks vary from low to complex difficulty, and have low language complexity barriers, making them an excellent source for students whose first language is not English. Mentors, many of whom are SFU students, receive training on mentorship and their role, child development and safety, the workbooks, and strategies for building confidence and reducing anxiety in children. Approximately 80 residents (i.e. 36 children, mentors, parents and guardians) benefit from the program. The organization’s finances have been impacted due to closure of its clothing donation program as a result of COVID-19 pandemic.

Request: $3,000

CPA: 2019 - $3,000 / 2018 - $3,000* / 2017 - $3,000*

*Grants were awarded for in-school and teen mentoring programs.

9.

NEW BUSINESS

10.

INQUIRIES

11.

ADJOURNMENT