COUNCIL MEETING MINUTES

Monday, 2018 December 03

An Open meeting of the City Council was held in the Council Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2018 December 03 at 6:30 p.m. followed immediately by a Closed meeting from which the public was excluded.  At the conclusion of the Closed meeting, the Open meeting reconvened in the Council Chamber.

1.

CALL TO ORDER

PRESENT:

His Worship, Mayor Mike Hurley

Councillor Pietro Calendino

Councillor Sav Dhaliwal

Councillor Dan Johnston

Councillor Colleen Jordan

Councillor Joe Keithley

Councillor Paul McDonell

Councillor Nick Volkow

Councillor James Wang

STAFF:

Mr. Lambert Chu, City Manager

Mr. Dipak Dattani, Director Corporate Services

Mr. Leon Gous, Director Engineering

Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Lou Pelletier, Director Planning & Building

Mr. Dave Critchley, Director Public Safety & Community Services

Ms. May Leung, City Solicitor

Ms. Kate O’Connell, City Clerk

Ms. Blanka Zeinabova, Deputy City Clerk

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

THAT the Open Council meeting do now reconvene.

CARRIED UNANIMOUSLY

His Worship, Mayor Mike Hurley acknowledged the traditional homelands of the Coast Salish First Nations, and extended appreciation for the opportunity to host the meeting within their shared territories.

2.

MINUTES

A)

Open Council Meeting held 2018 November 26

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the minutes of the Open Council meeting held on 2018 November 26 be now adopted.

CARRIED UNANIMOUSLY

3.

PRESENTATION

A)

Kingsway Imperial Neighbourhood Association (KINA)

Re: 2018 KINA Community Garland

Presenter: Diane Gillis, President

Ms. Diane Gillis, President, Kingsway Imperial Neighbourhood Association, accompanied by Mr. Harry Pride, a Community Heritage Commission Member, and Ms. Navdeep Aujla, Principle of Windsor Elementary School, appeared before Council thanking the City of Burnaby and RCMP for work they do to strengthen the City and making it a welcoming and inclusive place to live, work and attend school.

Ms. Gillis presented Council with the 2018 KINA Community Garland, and noted that the purpose of the Garland is to inspire people with thoughts of community and promote kindness and respect. The Garland will be on display at the Burnaby Village Museum.

4.

REPORTS

A)

Financial Management Committee

Re: 2019 Information Technology Capital Program

The Financial Management Committee submitted a report seeking Council approval for a Capital Reserves Fund Bylaw to finance the 2019 Information Technology Capital Program.

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to bring forward a Capital Reserves Bylaw in the amount of $4,654,200 to finance the Information Technology Capital Program.

MOVED BY councillor Dhaliwal

SECONDED BY councillor wang

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

B)

Financial Management Committee

Re: Proposed Priority Community Amenity Projects

The Financial Management Committee submitted a report seeking Council approval to advance four community amenities as priority projects, and to obtain funding approval to undertake the first stage of work for these projects including program development, feasibility studies, and preliminary design development.

The Financial Management Committee recommended:

1.            THAT Council approve the proposed community amenities as priority projects, as outlined in the report.

2.            THAT Council authorize the use of Community Benefit Bonus funds to undertake the necessary program development work, feasibility studies, and preliminary design development for the proposed priority projects, as outlined in the report.

3.            THAT Council authorize the issuance of Request for Proposals (RFP) in order to retain the necessary services to undertake program development, feasibility studies and preliminary design development for the proposed priority projects.

4.            THAT a copy of the report be sent to the Parks, Recreation and Culture Commission for information purposes.

MOVED BY councillor Dhaliwal

SECONDED BY councillor jordan

THAT the recommendations of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

C)

Financial Management Committee

Re: 2019 Residential Garbage Fees

The Financial Management Committee submitted a report seeking Council approval of the 2019 curbside residential solid and yard waste disposal, and rain barrel/composter delivery fees.

The Financial Management Committee recommended:

1.            THAT Council authorize the adoption of the 2019 Garbage Receptacle Fee structure and amend the yard waste disposal fee and delivery fee for rain barrels and composters.

MOVED BY councillor Dhaliwal

SECONDED BY councillor wang

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

D)

Financial Management Committee

Re: 2019 Waterworks Utility Rates

The Financial Management Committee submitted a report seeking Council approval of a 2% increase to the 2019 Waterworks Utility Rates and bylaw revisions, as outlined in the report. 

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to amend the Burnaby Waterworks Regulation Bylaw 1953 for the 2019 Water Rates contained in Schedule C of the report.

MOVED BY councillor Dhaliwal

SECONDED BY councillor calendino

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

E)

Financial Management Committee

Re: 2019 Sanitary Sewer Fund Rates

The Financial Management Committee submitted a report seeking Council approval of a 2% increase to the 2019 Sanitary Sewer Fund Rates and the bylaw revisions, as outlined in the report.

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to amend the Burnaby Sewer Parcel Tax Bylaw 1994, the Burnaby Sewer Charge Bylaw 1961, and the Burnaby Sewer Connection Bylaw 1961, to reflect the 2019 rates contained in Schedule C of this report, and the bylaw amendments outlined in Section 4 of the report, effective 2019 January 01.

MOVED BY councillor Dhaliwal

SECONDED BY councillor jordan

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

F)

Manager's Report, 2018 December 03

The City Manager submitted a report dated 2018 December 03 on the following matters:

5.

MANAGER'S REPORTS

1.

SOUTHGATE HOUSING AGREEMENT BYLAW
7683 - 15TH STREET
EDMONDS TOWN CENTRE PLAN                      

The City Manager submitted a report from the Director Planning and Building seeking Council authorization to bring forward a Housing Agreement Bylaw for the non-market housing development at 7683 15th Street. 

The City Manager recommended:

1.            THAT Council direct the City Solicitor to bring forward a bylaw to authorize entering into a Housing Agreement in respect to the non-market housing development at 7683-15th Street, substantially on the terms set out in the report.

MOVED BY councillor johnston

SECONDED BY councillor jordan

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

2.

SPECIAL OUTDOOR EVENTS 2019

The City Manager submitted a report from the Director Parks, Recreation and Cultural Services seeking Council approval for special outdoor events in 2019. 

The City Manager recommended:

1.            THAT Council approve up to 12 outdoor events at Deer Lake Park Festival Lawn between 2019 May 01 and 2019 September 30, and up to 15 special events at Swangard Stadium between 2019 April 01 and 2019 November 01.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

3.

BARNET MARINE PARK - SOUTHEAST PARKING LOT RECONSTRUCTION                                                               

The City Manager submitted a report from the Director Parks, Recreation and Cultural Services seeking Council authorization for a Capital Reserve Fund Bylaw to finance the southeast parking lot reconstruction at Barnet Marine Park.

The City Manager recommended:

1.            THAT Council authorize the City solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $1,950,000 to finance the southeast parking lot reconstruction at Barnet Marine Park outlined in the report.

MOVED BY councillor johnston  

SECONDED BY councillor mcdonell

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

 4.

CONTRACT INCREASE
AUTOMATED SIDE LOAD REFUSE TRUCKS

The City Manager submitted a report from the Director Finance seeking Council approval to award a contract increase for the supply and delivery of four automated side load refuse trucks.

The City Manager recommended:

1.            THAT Council approve a contract increase of $1,751,400 including GST and PST in the amount of $187,650 to Rollins Machinery Ltd., as outlined in the report.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

5.

CONTRACT EXTENSION
HIRED EQUIPMENT SERVICES
MCRAE’S ENVIRONMENTAL SERVICES LTD.

The City Manager submitted a report from the Director Finance seeking Council approval for a one year contract extension to McRae’s Environmental Services Ltd. for hired equipment services.

The City Manager recommended:

1.            THAT Council approve a one year contract extension to McRae’s Environmental Services Ltd. for the provision of hired equipment services for an estimated cost of $725,000 including GST in the amount of $34,524. Final payment will be based on rates and actual services provided.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

6.

CONTRACT EXTENSION
HIRED EQUIPMENT SERVICES
F.A. BARTLETT TREE EXPERTS CANADA LTD.

The City Manager submitted a report from the Director Finance seeking Council approval for a one year contract extension to The F.A. Bartlett Tree Experts Canada Ltd. for hired equipment services.

The City Manager recommended:

1.            THAT Council approve a one year contract extension to The F.A. Bartlett Tree Experts Canada Ltd. for the provision of hired equipment services for an estimated cost of $525,000 including GST in the amount of $25,000. Final payment will be based on rates and actual services provided.

MOVED BY councillor mcdonell

SECONDED BY councillor volkow

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

7.

REZONING APPLICATIONS

The City Manager submitted a report from the Director Planning and Building regarding the current series of new rezoning applications for Council’s information.

The City Manager recommended:

1.            THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor mcdonell

SECONDED BY councillor volkow

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

The City Manager recommended:

1.            THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

The City Manager recommended:

1.            THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

The City Manager recommended:

1.            THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor mcdonell

SECONDED BY councillor calendino

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

The City Manager recommended:

1.            THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

Item #06

Rez #18-46

Application for the Rezoning of:

Lot 1, DL 123, Plan EPP31990

From:

CD Comprehensive Development District (based on C3, C3a General Commercial District, P2 Administration and Assembly District, RM4s, RM5s Multiple Family Residential District and Brentwood Town Centre Development Plan as guidelines)

To:

Amended CD Comprehensive Development District (based on C3, C3a General Commercial District, RM4s, RM5s Multiple Family Residential District and Brentwood Town Centre Development Plan as guidelines)

Address:

Portion of 4567 Lougheed Hwy

Purpose:

To permit sales, service, and autobody uses.

The City Manager recommended:

1.         THAT the Planning and Building Department be authorized to continue to work with the applicant towards the preparation of a suitable plan of development for presentation to a Public Hearing on the understanding that a more detailed report will be submitted at a later date.

MOVED BY councillor johnston

SECONDED BY councillor jordan

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

6.

BYLAWS

First, Second and Third Reading

A)

Burnaby Engineering Fees Bylaw 2018

#13952

B)

Burnaby Noise or Sound Abatement Bylaw 1979, Amendment Bylaw No. 1, 2018

#13953

C)

Burnaby Soil Deposit Bylaw 1971, Amendment Bylaw No. 1, 2018

#13954

D)

Burnaby Soil Removal Regulation Bylaw 1961, Amendment Bylaw No. 1, 2018

#13955

E)

Burnaby Street and Traffic Bylaw 1961, Amendment Bylaw No. 2, 2018

#13956

F)

Burnaby Watercourse Bylaw 1988, Amendment Bylaw

No. 1, 2018

#13957

G)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 31,  2018

#13958

H)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 32, 2018

#13959

I)

Burnaby Waterworks Regulation Bylaw 1953, Amendment Bylaw No. 2, 2018

#13960

J)

Burnaby Sewer Parcel Tax Bylaw 1994, Amendment Bylaw No. 1, 2018

#13961

K)

Burnaby Sewer Charge Bylaw 1961, Amendment Bylaw

No. 1, 2018

#13962

L)

Burnaby Sewer Connection Bylaw 1961, Amendment No. 1, 2018

#13963

M)

Burnaby Solid Waste and Recycling Bylaw 2010, Amendment No. 1, 2018

#13964

N)

Burnaby Local Area Service Construction (Project No. 19-004) Bylaw No. 4, 2018

#13965

O)

Burnaby Local Area Service Construction (Project No. 19-302) Bylaw No. 5, 2018

#13966

P)

Burnaby Housing Agreement (7683 Fifteenth Street) Bylaw 2018

#13967

MOVED BY councillor VOLKOW

SECONDED BY councillor calendino

THAT Bylaw No. 13952, 13953, 13954, 13955, 13956, 13957, 13958, 13959, 13960, 13961, 13962, 13963, 13964, 13965, 13966 and 13967 be now introduced and read three times.

CARRIED UNANIMOUSLY

Consideration and Third Reading

Q)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 43, 2018 - Rez. #18-22 (4162 Norland Avenue)

#13946

R)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 27, 2017 - Rez, #16-31 (Ptn. 4567 Lougheed Highway)

#13775

S)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 14, 2018 - Rez. #17-16 (9888 University Crescent)

#13876

MOVED BY councillor VOLKOW

SECONDED BY councillor wang

THAT Bylaw No. 13775, 13876 and 13946 be now considered and read a third time.

CARRIED UNANIMOUSLY

Third Reading, Reconsideration and Final Adoption

T)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 40, 2018 - Text Amendment

#13940

U)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 41, 2018 - Rez. #16-57 (Portion of 7650 Winston Street)

#13944

MOVED BY councillor VOLKOW

SECONDED BY councillor keithley

THAT Bylaw No. 13940 and 13944 be now read a third time, reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

CARRIED UNANIMOUSLY

Reconsideration and Final Adoption

V)

Burnaby Heritage Revitalization Agreement Bylaw No. 3, 2018

#13949

MOVED BY councillor VOLKOW

SECONDED BY councillor wang

THAT Bylaw No. 13949 be now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

CARRIED UNANIMOUSLY

Abandonment

W)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 57, 2008 - Rez. #08-14 (4437/4449 Hastings Street)

#12558

MOVED BY councillor VOLKOW

SECONDED BY councillor johnston

THAT Bylaw No. 12558 be now abandoned.

CARRIED UNANIMOUSLY

7.

NOTICE OF MOTION

A)

Councillor Johnston

Re: Laneway Homes and Secondary Suites in Duplexes

At the 2018 November 26 Open Council Meeting, Councillor Johnston provided a notice of motion regarding laneway homes in single family zones and secondary suites in duplexes. With appropriate notice provided the following motion was brought before Council for consideration:

MOVED BY councillor johnston

SECONDED BY councillor jordan

THAT Council direct staff to examine the ability to facilitate laneway homes in single family zones and secondary suites in duplexes; all in accordance with the process for study and consultation described in the staff memo to Mayor and Council dated November 15, 2018.

CARRIED UNANIMOUSLY

B)

Councillor Jordan

Re: Rental Tenure Zoning

At the 2018 November 26 Open Council Meeting, Councillor Jordan provided a notice of motion regarding rental zoning tenure. With appropriate notice provided the following motion was brought before Council for consideration:

MOVED BY councillor jordan

SECONDED BY councillor johnston

WHEREAS Council embarked on a process to establish the new zoning category of Rental Tenure Zoning in July of 2018, and

WHEREAS the Rental Tenure Zoning Text Amendment has passed 2nd reading, 2018 November 26, and

WHEREAS the next phase of implementation will include recommendation from City staff on the application of Rental Tenure Zoning, and the process of consultation and implementation;

BE IT RESOLVED that Council direct staff to bring forward a report to Council on their recommendations for consultation and implementation of Rental Tenure Zoning, as outlined in the Council motion of July, 2018.

-       amended

MOVED BY councillor dhaliwal

SECONDED BY councillor calendino

THAT the recommendation be AMENDED to read as follows: “THAT Council direct staff to bring forward a report to the Planning and Development Committee on their recommendations for consultation and implementation of Rental Tenure Zoning, as outlined in the Council motion of July, 2018.”

CARRIED UNANIMOUSLY

MOVED BY councillor DHALIWAL

SECONDED BY councillor JORDAN

THAT the recommendations, AS AMENDED, be adopted.

CARRIED UNANIMOUSLY

8.

NEW BUSINESS

Councillor Volkow – Burnaby’s Flag

Councillor Volkow advised that a CBC municipal affairs reporter announced that Burnaby’s flag has been selected as the best municipal flag in British Columbia. The announcement comes after 130 flags, representing communities in the Province, were ranked on Twitter.  

9.

INQUIRIES

There were no inquiries brought before Council at this time.

10.

ADJOURNMENT

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

THAT this Open Council meeting do now adjourn.

CARRIED UNANIMOUSLY

The Open Council meeting adjourned at 8:17 p.m.

Confirmed:

Certified Correct:

________________________

________________________

Mayor                    

City Clerk