Executive Committee of Council

M I N U T E S

An Open meeting of the Executive Committee of Council was held in the Clerk's Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2016 December 07 at 3:00 p.m.

1.

CALL TO ORDER

The Chair called the Open meeting to order at 3:06 p.m.

2.

MINUTES

MOVED BY councillor johnston 

Seconded by councillor mcdonell 

THAT the minutes of the Executive Committee of Council Open meeting held on 2016 November 15 be adopted.

                                                                                             CARRIED UNANIMOUSLY

3.

DELEGATION

MOVED BY councillor johnston

Seconded by councillor mcdonell 

THAT the delegation be heard.

                                                                                             CARRIED UNANIMOUSLY

Mr. Rey Calinisan appeared before the Committee proposing Kariktan Festival in conjunction with the celebration of Burnaby’s 125^th anniversary next year. 

Ms. Sarrah Mae Calinisan advised that Kariktan Festival will be a family-oriented event, promoting community pride and unity amongst diversified cultures through a showcase of different ethnic costumes, traditions and talents, highlighting their background and ingenuity.  This will be accomplished through a colourful, fun-filled street parade and costume display. 

The speaker advised that the festival is planned for 2017 August 27 at Swangard Stadium.  The festival would start in the morning with a street parade (lasting about an hour to an hour and half) from the Metrotown parking lot using the south lane of Kingsway, and ending up at the stadium.  The celebrations will continue until approximately 6 p.m.

In conclusion, the delegation requested the City’s assistance with endorsement, partnership, and a street closure.

The Chair thanked the delegation for their informative presentation, and encouraged them to submit their official Festivals Burnaby grant application by the 2017 March 15 deadline.

4.

FESTIVALS BURNABY GRANTS APPROVED - $81,500

5.

NEW APPLICATIONS - FESTIVALS BURNABY

MOVED BY councillor johnston 

Seconded by councillor mcdonell 

THAT the New Applications - Festivals Burnaby be received.

                                                                                             CARRIED UNANIMOUSLY

Neighbourhood Events

MOVED BY councillor johnston

Seconded by councillor mcdonell

THAT this grant request be denied.

                                                                                             CARRIED UNANIMOUSLY

Small Scale Events

MOVED BY councillor 

Seconded by councillor 

THAT a Festivals Burnaby grant – Small Scale Event in the amount of $5,000 be awarded to the National Congress of Black Women Foundation for Black History Month.

                                                                                             CARRIED UNANIMOUSLY

6.

PROGRESSIVE LIST OF GRANTS APPROVED - $188,332

7.

NEW APPLICATIONS

MOVED BY councillor johnston

Seconded by councillor mcdonell

THAT the New Application be received.

                                                                                             CARRIED UNANIMOUSLY

MOVED BY COUNCILLOR MCDONELL

SECONDED BY COUNCILLOR JOHNSTON 

THAT this grant request be denied.

                                                                                             CARRIED UNANIMOUSLY

8.

TABLED MATTER

(a)

#16.34. - Big Sisters of BC Lower Mainland

               Mentoring Programs

(Tabled 2016 November 15)_____________

An application was received from Big Sisters of BC Lower Mainland requesting a grant in support of mentoring services provided by the organization to girls in Burnaby for 2016.

Request:

$12,000

CPA:

2015 – $4,000          

2014 – $4,000

2013 – $4,000

MOVED BY COUNCILLOR MCDONELL 

SECONDED BY COUNCILLOR JOHNSTON 

THAT this item be now LIFTED from the table.

                                                                                             CARRIED UNANIMOUSLY

MOVED BY councillor MCDONELL 

Seconded by councillor JOHNSTON

THAT a grant in the amount of $5,000 be awarded to Big Sisters of BC Lower Mainland to support mentoring services provided by the organization to girls in Burnaby for 2016.

                                                                                             CARRIED UNANIMOUSLY

The Committee requested the organization’s audited financial statements/annual budget be submitted in the future.

9.

NEW BUSINESS

South Burnaby Lawn Bowls Club

Staff advised that the South Burnaby Lawn Bowls Club submitted a Neighbourhood Festivals grant request seeking $6,000 for four events to be held from 2017 February 25 to July 2.

It was noted that this grant application did not meet the Festivals Burnaby criteria for awarding grants.

Arising from discussion, the following motion was introduced:

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COUNCILLOR MCDONELL

THAT this matter be REFERRED to staff for a report.

                                                                                             CARRIED UNANIMOUSLY

10.

INQUIRIES

There were no inquiries brought before the Committee at this time.

11.

ADJOURNMENT

MOVED BY councillor mcdonell 

Seconded by councillor johnston

THAT this Open Committee meeting do now adjourn.

                                                                                             CARRIED UNANIMOUSLY

The Committee meeting adjourned at 4:20 p.m.