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COUNCIL
MEETING MINUTES
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Monday, 2018 January 22
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An Open meeting of the City Council
was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way,
Burnaby, B.C. on Monday, 2018 January 22 at 6:15 p.m. followed immediately by
a Closed meeting from which the public was excluded. At the conclusion of
the Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the
Council Chamber.
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PRESENT:
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His Worship, Mayor Derek R. Corrigan
Councillor Pietro Calendino
Councillor Sav Dhaliwal
Councillor Dan Johnston
Councillor Paul McDonell
Councillor Nick Volkow
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ABSENT:
STAFF:
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Councillor Colleen Jordan
Councillor James Wang
Mr. Lambert Chu, City Manager
Mr. Chad Turpin, Deputy City Manager
Mr. Dipak
Dattani, Director Corporate Services
Mr. James
Lota, Deputy Director Engineering
Ms. Noreen
Kassam, Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Lou
Pelletier, Director Planning & Building
Mr. Dave
Critchley, Director Public Safety & Community Services
Ms. May
Leung, City Solicitor
Mr. Dennis
Back, City Clerk
Ms. Kate
O’Connell, Deputy City Clerk
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MOVED BY
councillor mcdonell
SECONDED BY
councillor volkow
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THAT the Open Council meeting do now
reconvene.
CARRIED UNANIMOUSLY
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The Open Council meeting reconvened
at 7:03 p.m.
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2.
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MINUTES
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MOVED BY
councillor Volkow
SECONDED BY
councillor Calendino
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THAT the minutes of the Open Council
meeting held on 2017 December 11 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Johnston
SECONDED BY
councillor dhaliwal
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THAT the minutes of the Public
Hearing (Zoning) held on 2017 December 12 be now adopted.
CARRIED UNANIMOUSLY
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Councillor Johnston, on behalf of
His Worship, Mayor Derek R. Corrigan proclaimed the month of January as "Alzheimer's
Awareness Month" in the City of Burnaby.
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor volkow
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THAT the delegations be heard.
CARRIED UNANIMOUSLY
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A)
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Alzheimer Society of B.C.
Re:
Alzheimer Awareness Month and Burnaby Dementia-
Friendly Community Action Plan
Speakers: Heather Cowie,
Provincial Coordinator, Dementia-
Friendly Communities
Dorothy Leclair, Support and
Education Coordinator First Link
Margaret Manifold, Senior Social
Planner
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Ms. Heather Cowie, Provincial Coordinator, Dementia-Friendly
Communities, Ms. Dorothy Leclair, Support and Education Coordinator
First Link, and Ms. Margaret Manifold,
Senior Social Planner, appeared before Council and presented on Alzheimer
Awareness Month and the Burnaby Dementia-Friendly Community Action Plan. The
speakers highlighted fundraising and community activities in support of those
with Dementia and their families, including
the First Link Dementia Helpline and the Annual Walk for Alzheimer’s.
Ms. Manifold outlined some of the
City’s key actions stemming from the Burnaby Dementia-Friendly Community
Action Plan, including City staff training initiatives in recreation and
library service areas, accessibility improvements at the Brentwood Town
Centre, and the ongoing activities of Burnaby’s Citizen Support Service
Department.
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B)
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Burnaby Board of Trade
Re:
Business Walk in the Big Bend/Glenlyon District
Speakers: Paul Holden, President
& CEO
Cory Redekop, Manager - Policy &
Stakeholder Relations
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Mr. Paul Holden, President & CEO and Mr.
Cory Redekop, Manager - Policy & Stakeholder Relations, appeared
before Council and presented on the findings of the Big Bend/Glenlyon
District Business Walk held on 2017 November 28.
Council expressed appreciation to
the Burnaby Board of Trade for the opportunity to participated in the walk,
and for sharing the results. City representatives that participate in the
November Business Walk included: Mayor Corrigan, Leon Gous (Director
Engineering), Dave Ellenwood (Director Parks, Recreation & Cultural
Services), Johannes Schumann (Senior Current Planner), and Aaron Fourt
(Community Engagement Manager).
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor johnston
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THAT Council do now resolve itself
into a Committee of the Whole.
CARRIED UNANIMOUSLY
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A)
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City Clerk
Re:
Certificate of Sufficiency - Resident Initiated
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The
City Clerk submitted a report of the Resident Initiated Local Area Service
Project petitions.
The
City Clerk recommended:
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1.
THAT
Council receive this report for information.
2. THAT
the owners of the properties on the petitions be advised of the
outcome.
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor Volkow
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THAT the recommendations of the
City Clerk be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report requesting Council approval for the 2018 Access
Improvements Program. The report includes a summary of recent Burnaby Access
Advisory Committee activities.
The
Financial Management Committee recommended:
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1.
THAT
Council authorize the City Solicitor to bring forward a Capital Reserve Fund
Bylaw in the amount of $82,000 to finance the access improvement projects at
City facilities, as outlined in Section 3.0 of this report.
2.
THAT
a copy of this report be forwarded to the Sustainable City Advisory Committee
for information.
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MOVED BY
councillor jOHNSTON
SECONDED BY
councillor Mcdonell
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THAT the recommendations of the
Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval for the 2018 Environmental
Awards Program, the call for nominations, and an expenditure for promotion
and advertising.
The
Financial Management Committee recommended:
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1.
THAT Council approve the proposed call for
nominations for the 2018 Environmental Awards Program.
2.
THAT Council
approve an expenditure of $2,500 from the Boards,
Committees and Commissions’
operating budget for promoting and Advertising the Environmental Awards
Program call for nominations.
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MOVED BY
councillor jOHNSTON
SECONDED BY
councillor Mcdonell
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THAT the recommendations of the
Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The
Financial Management Committee submitted a report seeking Council approval of
the grant applications received up to 2018 January 10.
The
Financial Management Committee recommended:
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1.
THAT Council
approve the grant recommendations, as outlined in this report.
2.
THAT a copy of
the grant application #18.05. – SFU Sustainable Development Club be forwarded
to the Sustainable City Advisory Committee for information.
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MOVED BY COUNCILLOR JOHNSTON
SECONDED BY
councillor Mcdonell
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1.
THAT
Council approve the grant recommendations as follows:
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#18.01.p
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Rotary Club of Burnaby Metrotown
2018 Wine, Food and Music Festival
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$2,500
In-kind
printing
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#18.02.p
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Burnaby Hospice Society
Hike for Hospice Palliative Care
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$1,500
In-kind printing
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#18.04.
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Motivated by Wisdom Society
Core Programs
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Denied
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#18.05.
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SFU Sustainable Development Club
Sustainable Communities Conference
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$500.00
One time
only
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2.
THAT
a copy of the grant application #18.05. – SFU Sustainable Development
Club be forwarded to the Sustainable City Advisory Committee for
information.
3.
THAT grant application
#18.03, from Moscrop Secondary School, up to $1,500, be TABLED.
CARRIED
UNANIMOUSLY
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The Financial Management
Committee submitted a report to Council providing an update on the 2017
Investment Program, and presenting a forecast on investments for 2018.
The
Financial Management Committee recommended:
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1.
THAT
this report be received for information purposes.
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MOVED BY
councillor jOHNSTON
SECONDED BY
councillor mcdonell
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
dated 2018 January 22 on the following matters:
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The City Manager
submitted a report from the Director Finance seeking Council authority to convene
a Parcel Tax Roll Review Panel on Wednesday, 2018 March 07 at 6:00 p.m. in
the Council Chamber.
The
City Manager recommended:
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1.
THAT
Council appoint at least three Council members as the members of the Parcel
Tax Roll Review Panel, and approve a Parcel Tax Roll Review Panel be
established in the Council Chambers on Wednesday, 2018 March 07 at 6:00 p.m.
to hear appeals against the Local Area Service and Sewer Parcel Assessment
Rolls.
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MOVED BY
councillor Volkow
SECONDED BY
councillor MCdonell
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the City Clerk seeking Council direction in regard to
the vacancy on Council.
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The
City Manager recommended:
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1.
THAT
the vacancy on Council due to the resignation of Councillor Anne Kang not
be filled until the next general local election on 20 October 2018.
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MOVED BY
councillor Mcdonell
SECONDED BY
councillor Volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR JOHNSTON
SECONDED BY COUNCILLOR MCDONELL
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THAT His Worship, Mayor Corrigan, on
behalf of Council, send a letter to Anne Kang in appreciation of her service
as a Burnaby City Councillor.
CARRIED
UNANIMOUSLY
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The City Manager
submitted a report from the City Clerk seeking Council approval for payment
of the Federation of Canadian Municipalities 2018 Membership Dues.
The
City Manager recommended:
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1.
THAT
Council approve payment of the invoice from the Federation of Canadian
Municipalities for the 2018 membership dues in the amount of $36,621.45 (including
GST in the amount of $1,743.88).
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MOVED BY
councillor mcdonell
SECONDED BY councillor volkow
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THAT the recommendation of the City
Manager be adopted.
-amended
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MOVED BY COUNCILLOR DHALIWAL
SECONDED BY COUNCILLOR MCDONELL
THAT the recommendation of the City
Manager be AMENDED to include the optional Legal Defense Fund service
fees in the amount of $5,621.03 (including GST in the amount of $267.67).
MOVED BY COUNCILLOR DHALIWAL
SECONDED BY COUNCILLOR MCDONELL
THAT the motion, as AMENDED,
be approved.
CARRIED
UNANIMOUSLY
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The City Manager submitted a report
from Director Parks, Recreation and Cultural
Services seeking Council approval for special outdoor events in 2018.
The City Manager recommended:
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1.
THAT
Council approve up to 12 outdoor events at Deer Lake Park Festival Lawn
between 2018 May 01 and 2018 September 30, and up to 15 special events at
Swangard Stadium between 2018 April 01 and 2018 November 01.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from Director Planning and Building providing Council with
information on construction activity as reflected by the building permits
that have been issued for the subject period.
The
City Manager recommended:
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1.
THAT
this report be received for information purposes.
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MOVED BY
councillor johnston
SECONDED BY
councillor volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted
a report from the Director Parks, Recreation and Cultural Services seeking a
Capital Reserve Fund Bylaw to finance 23 projects.
The
City Manager recommended:
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1.
THAT
Council authorize the City Solicitor to bring forward a Capital Reserve
Fund Bylaw in the amount of $3,846,000 to finance the Projects
included in the Capital Plan, as outlined in the report.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval to
increase a contract to order additional PMWeb software licences.
The
City Manager recommended:
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THAT
Council approve a contract increase for an estimated cost of $232,750 including
GST and PST in the amount of $22,750 to Project Execution Group Inc. as
outlined in this report. Final payment will be based on actual quantity of
goods and services provided.
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MOVED BY
councillor volkow
SECONDED BY
councillor mcdonell
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval for the
award of the first one year contract extension for the operation of the
City's animal shelter and provision of enforcement services for the Animal
Control Bylaw.
The
City Manager recommended:
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1.
THAT
Council approve a first one year contract extension to British Columbia Society
for the Prevention of Cruelty to Animals (BCSPCA) for an estimated
cost of $621,086 as outlined in this report.
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MOVED BY
councillor volkow
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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9.
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ROAD CLOSURE REFERENCE
#17-05
X-REFERENCES:
SUBDIVISION #17-27; REZONING #16-22
PROPOSED CLOSURE OF A PORTION OF LANE BETWEEN
7550
ROSEWOOD STREET AND 7210 MARY AVENUE
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The City Manager
submitted a report from the Director Planning and Building seeking Council
authority to introduce a Burnaby Highway Closure Bylaw for the closure of a
portion of lane between 7550 Rosewood Street and 7210 Mary Avenue.
The
City Manager recommended:
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1.
THAT
Council authorize the introduction of Burnaby Highway Closure Bylaw for a 91
(979.52 sq.ft.) portion of unopened lane allowance, as shown on Sketch #1 in
the report.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor Volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building seeking Council
authority for strata titling of an existing occupied two-family dwelling.
The
City Manager recommended:
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1.
THAT
Strata Titling of 3921 Gilpin Street be approved subject to complete satisfaction
of the Guidelines for Conversion of Existing and Occupied Two-Family
Dwellings into Strata Title Units.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor Volkow
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building with information
on the development of a new two-family dwelling under existing zoning in the
Edmonds Town Centre Plan.
The
City Manager recommended:
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1.
THAT
this report be received for information purposes.
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MOVED BY
councillor mcdonell
SECONDED BY
councillor johnston
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor mcdonell
SECONDED BY
councillor volkow
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THAT the Committee now rise and
report.
CARRIED UNANIMOUSLY
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MOVED BY
councillor mcdonell
SECONDED BY
councillor volkow
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THAT the report of the Committee be
now adopted.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Dhaliwal
SECONDED BY
councillor Calendino
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THAT Bylaw No. 13831, 13832 and
13833 be now introduced and read three times.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Dhaliwal
SECONDED BY
councillor volkow
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THAT Bylaw No. 13814, 13815 and
13816 be now read a second time.
CARRIED UNANIMOUSLY
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MOVED BY
councillor Dhaliwal
SECONDED BY
councillor johnston
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THAT Bylaw No. 13588 and
13830 be now reconsidered and Finally Adopted, signed by the Mayor
and Clerk and the Corporate Seal affixed thereto.
CARRIED UNANIMOUSLY
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a) Councillor Calendino – Cariboo
Road/Cariboo Drive Traffic Safety Improvements
Councillor Calendino
referred to Item I of the Council Correspondence Package received 2018 January
18 and extended Council’s deepest sympathies to the family of the young women
who recently lost her life while crossing on Cariboo Road at Cariboo Drive.
Councillor Calendino
outlined some of the completed and planned traffic safety improvements for this
section of road including: speed reader board installed for northbound traffic,
RCMP speed enforcement, yellow flashing beacon installed above crosswalk,
message boards to encourage drivers to slow down, additional street lighting,
reflective pavement markers, and special crosswalk with overhead illuminated
signs with down lighting. Additionally Council will consider further traffic
safety options to be presented by City staff in a forthcoming report.
b) Councillor Johnston – BC
Hydro Grant Letter
Councillor Johnston
referred to Item M of the Council Correspondence Package received 2018 January
18 from BC Hydro regarding the Community ReGreening Grant application deadline.
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MOVED BY COUNCILLOR JOHNSTON
SECONDED BY COUNCILL MCDONELL
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That the letter from BC Housing
regarding the 2018 Community ReGreening Grant be REFERRED to staff.
CARRIED UNANIMOUSLY
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c) Mayor Corrigan – City
Clerk, Dennis Back
His Worship, Mayor Corrigan,
on behalf of Council, extended appreciation to outgoing City Clerk, Dennis Back
for his service over the past few years.
d) Mayor Corrigan &
Councillor Volkow – Chad Turpin, Deputy City Manager
His Worship, Mayor Corrigan
and Councillor Volkow acknowledged the long service of Deputy City
Manager Chad Turpin. Mayor Corrigan highlighted the impactful contributions Mr.
Turpin has made to the City and community over his 45 year career with Burnaby.
Mr. Turpin has served on a variety of Boards in the community including: United
Way, BC Summer Games, Michael J. Fox Theatre Society, Burnaby Hospital
Foundation and was a founding Director of the Burnaby Board of Trade. Most notably,
Mr. Turpin was the Chair of the World Police and Fire Games.
Mr. Turpin has been a
confidant to many Mayors, sharing his historical knowledge, wisdom and
expertise. He is also appreciated by staff for his compassion, empathy and guidance.
Chad will be greatly missed as he enters his retirement, but his legacy will
continue as he has positively influenced so many.
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There were no inquiries brought
before Council at this time.
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MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT this Open Council meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Council meeting adjourned
at 8:31 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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