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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, City Hall, 4949
Canada Way, Burnaby, B.C. on Wednesday, 2018 September 26 at 5:30 p.m.
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1.
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CALL TO ORDER
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PRESENT: Councillor Dan Johnston,
Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Pietro Calendino, Member (arrived at 5:42 p.m.)
Councillor
Paul McDonell, Member
STAFF: Mr. Lambert Chu, City Manager
Mr.
Dipak Dattani, Director Corporate Services
Mr. Leon Gous, Director Engineering
Ms. Noreen Kassam,
Director Finance
Mr. Craig
Collis, Acting Director Parks, Recreation & Cultural Services
Mr. Lou Pelletier,
Director Planning & Building
Mr. Dave Critchley,
Director Public Safety & Community Services
Mr. John Cusano, Assistant
Director Civic Building Projects
Ms. Shari Wallace, Chief
Information Officer
Ms. Monica Macdonald,
Administrative Officer
The Chair called the Open meeting to
order at 5:40 p.m.
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MOVED BY councillor mcdonell
Seconded by councillor jordan
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THAT the minutes of the Financial
Management Committee Open meeting held on 2018 July 11 be
adopted.
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CARRIED UNANIMOUSLY
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3.
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DELEGATION
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MOVED BY
councillor mcdonell
Seconded by
councillor jordan
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THAT the delegation be
heard.
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CARRIED UNANIMOUSLY
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a)
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Burnaby Board of Trade
Re: Update on Economic Development
Activities
Speakers: Paul Holden, President
& CEO
Andrew Scott,
Chair, Board of Directors
Cory Redekop, Manager,
Policy & Stakeholder Relations
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Mr. Paul Holden, President & CEO, Mr.
Andrew Scott, Chair, Board of Directors, and Mr. Cory Redekop,
Manager, Policy & Stakeholder Relations, Burnaby Board of Trade (BBOT), appeared
before the Committee providing an update on the past year’s economic
development activities and highlighting initiatives which support the City’s Economic
Development, Social and Environmental Sustainability Strategies.
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*Councillor
Calendino arrived at 5:42 p.m.*
Mr. Holden
stated that the BBOT was integral in the implementation of the City’s Economic Development
Strategy, and noted the “unparalleled” positive working relationship it has
with Burnaby. In line with the Strategy, the BBOT has continued to focus on
business attraction and retention, and has undertaken the following activities:
· meetings with City
Directors to identify areas of collaboration or needing attention
· engagement with new and
prospective relocating businesses, and liaising with City staff to facilitate
the business application process
· funding City applications
for new businesses to encourage location in Burnaby
· creation of the “Business
Resource Guidebook” to assist small business start-ups
· business promotion, such as:
presenting the “Burnaby Business Excellence Awards”, profiling businesses
across BBOT communication channels, publishing a cover story in “Burnaby
Business Magazine” on businesses moving to Burnaby
· “Business Walks” with City
staff and Mayor/Council in specific districts
· international business
promotion, such as welcoming international delegations and tours to Burnaby,
and participating on a trade mission to Korea
· provision of data and
statistics to assist in business location decisions
Mr. Redekop provided
an overview of a new BBOT economic development initiative, the “Business
Intelligence Engine”, an app which uses the City’s Open Data to make
information available to Burnaby businesses.
The speaker noted
the following benefits of the Business Intelligence Engine:
· allow Burnaby to promote
its strengths, share market intelligence and support local business growth
· entrepreneurs able to
access key economic data, view demographic information, map where development
is occurring, and uncover opportunities in Burnaby
· provide tools to bring
together location and market data, GIS technology, and analytics
Mr. Holden further
advised that the BBOT also supports the City’s Social and Environmental
Sustainability Strategies through initiatives implemented by its Social
Development and Environmental Sustainability Committees.
In conclusion,
Mr. Scott commented on the unique relationship between the BBOT and the City,
and thanked the Committee for the opportunity to appear as a delegation.
Arising from discussion,
the Committee introduced the following motion:
MOVED
BY councillor mcdonell
Seconded by councillor calendino
THAT Council
provide a grant in the amount of $100,000 to the Burnaby Board of Trade for the
yearly operation of the City of Burnaby Economic Development Program which is to
be paid in quarterly instalments of $25,000, commencing 2018 October 01 and
continuing on 2019 January 01, 2019 April 01 and 2019 July 01.
CARRIED
UNANIMOUSLY
MOVED BY
councillor mcdonell
Seconded
by councillor calendino
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THAT the correspondence be received.
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CARRIED UNANIMOUSLY
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a)
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Correspondence from
Amanda Boggan
Re: Burnaby Seniors Outreach
Services Society
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Correspondence was received from Ms.
Amanda Boggan, expressing concern regarding City funding to the Burnaby
Seniors Outreach Services Society and services provided by the Society.
Arising from discussion, the
following motion was introduced:
MOVED
BY councillor mcdonell
Seconded by
councillor calendino
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THAT staff respond to Ms.
Boggan.
CARRIED
UNANIMOUSLY
b)
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Correspondence from Pets
and Friends
Re: Letter of Appreciation (#18.32.)____
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Correspondence was received from Ms.
Lauren Salmon, Program Manager, B.C. Pets and Friends, expressing
appreciation to the City for funding support of their “Supporting Seniors’ Mental Health
through Pet Therapy” program in Burnaby.
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c)
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Memorandum from the City
Clerk
Re: Contract Extension - Bicycle
Rack Program
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A memorandum was received from the
City Clerk advising that at the Open Council meeting held on 2018 July 23, Council
approved a five year extension to the existing revenue contract for the
bicycle rack program with Mall Street Media Inc.
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MOVED
BY councillor calendino
Seconded by councillor MCDONELL
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THAT the reports be received.
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CARRIED UNANIMOUSLY
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The Director
Engineering submitted a report seeking Committee approval to use Gaming Reserves to finance the
temporary relocation of Engineering Operations office staff and muster
stations from Laurel Works Yard to properties on Ledger and Norland.
The Director
Engineering recommended:
1. THAT the Financial
Management Committee authorize the use of Gaming Reserves in the amount of
$750,000 to finance the Engineering capital infrastructure project, as
outlined in this report.
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MOVED BY councillor jorDAN
Seconded by councillor mcdONELL
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THAT
the recommendation of the Director Engineering be adopted.
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CARRIED UNANIMOUSLY
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b)
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Report from the Director
Finance
Re: Contract Extension - Supply and
Deployment of the Desktop Replacement Program___________________________________________
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The Director
Finance submitted a report requesting approval
to extend a contract for the computer workstation desktop refresh program.
The Director
Finance recommended:
1. THAT the Finance Management Committee
recommend Council approve a contract extension to 341234 BC Ltd. Doing
business as Microserve Business Computer Services (“Microserve”), for a total
estimated cost of $2,911,235 including GST and PST in the amount of $303,756,
for work to be completed in the period 2018 April 01 to 2020 March 31, as
outlined in this report. Final payment will be based on the actual quantity
of goods and services delivered.
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MOVED BY councillor jorDAN
Seconded by councillor mcdONELL
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THAT
the recommendation of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director
Finance submitted a report presenting an Investment Policy Certificate of Excellence Award
to the City of Burnaby.
The Director
Finance recommended:
1. THAT the Financial Management
Committee recommend that Council receive this report as information.
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MOVED BY councillor jorDAN
Seconded by councillor mcdONELL
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THAT
the recommendation of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director
Finance submitted a report requesting
borrowing authority to temporarily finance expenditures.
The Director
Finance recommended:
1. THAT the Financial Management Committee
recommend Council authorize the City Solicitor to bring forward a Temporary
Financing Bylaw to permit borrowing of up to $10 million as required, during
the period 2019 January 01 to December 31, repayable 2019 December 31.
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MOVED BY councillor mcdONELL
Seconded by councillor CALENDINO
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THAT
the recommendation of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
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e)
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Report from the Director
Finance
Re: Tourism Burnaby - Municipal and
Regional District Hotel Room Tax Levy Renewal__________________________________________________
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The Director
Finance submitted a report seeking approval to renew the Hotel Room Tax Levy.
The Director
Finance recommended:
1. THAT the Finance Management
Committee recommend Council authorize the City Solicitor to bring forward a
Municipal and Regional District Hotel Room Tax Levy Bylaw for the renewal of
the 2% Municipal and Regional District Hotel Room Tax Levy within Burnaby.
2. THAT the application be made to the Provincial Government requesting
renewal of the Hotel Room Tax Levy on behalf of the City of Burnaby and
Tourism Burnaby.
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MOVED BY councillor mcDONELL
Seconded by councillor jorDAN
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THAT
the recommendations of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director
Finance submitted a report providing an update on the planned pilot exercise for the
provision of alternative locations for the payment of property taxes that
took place in 2018.
The Director
Finance recommended:
1. THAT the Financial Management
Committee recommend Council receive this report as information.
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MOVED BY councillor JORDAN
Seconded by councillor mcdONELL
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THAT
the recommendation of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
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The Director
Finance submitted a report requesting approval for Permissive Property Tax Exemptions for
2019.
The Director
Finance recommended:
1. THAT the Finance Management
Committee recommend Council authorize the City Solicitor to bring forward a
Permissive Property Tax bylaw to exempt properties from property taxation in
2019, in accordance with Attachment 1 of this report.
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MOVED BY councillor calENDINO
Seconded by councillor mcdONELL
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THAT
the recommendation of the Director Finance be adopted.
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CARRIED UNANIMOUSLY
Arising from discussion,
the following motion was introduced:
MOVED BY
councillor calENDINO
Seconded by
councillor mcdONELL
THAT the Royal Canadian
Legion – South Burnaby Branch be provided 100% property tax exemption for “5289
Grimmer Street”.
The Committee inquired
regarding the qualification of application “1049 Sperling Avenue”.
Staff undertook to provide
details on the Permissive Tax qualification of the Down Syndrome Research
Society.
The Director
Parks, Recreation and Cultural Services submitted a report seeking approval to
establish two operating reserves, one for funding the operating program for
the Burnaby Art Gallery and one for the acquisition of art.
The Director
Parks, Recreation and Cultural Services recommended:
1. THAT Financial Management
Committee recommends Council create Burnaby Art Gallery (BAG) Legacy
Programming and BAG Art Acquisition Operating Reserves.
2. THAT a copy of this report be
forwarded to the Parks, Recreation and Culture Commission for information.
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MOVED BY councillor jorDON
Seconded by councillor mcdONELL
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THAT the recommendations of the Director Parks, Recreation and Cultural Services
be adopted.
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CARRIED UNANIMOUSLY
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The Director Planning and
Building submitted a report seeking approval of the proposed
2019 lease grants for non-profit tenants at the Holdom, Edmonds, Brentwood,
Metrotown, McKercher and Pioneer Community Resource Centres.
The Director Planning and
Building recommended:
1. THAT Council be requested to
approve the proposed 2019 lease grants for Community resource centre tenants,
as outlined in Table 1, attached, of this report.
2. THAT Council be requested to
authorize staff to make the appropriate 2019 lease renewal arrangements with
Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer Community
Resource Centre tenants.
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MOVED BY councillor jorDAN
Seconded by councillor calENDINO
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THAT the recommendations of the Director
Planning and Building be adopted.
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CARRIED UNANIMOUSLY
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MOVED BY councillor calENDINO
Seconded by councillor mcdONELL
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THAT the New Application - Festivals
Burnaby be received.
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CARRIED UNANIMOUSLY
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a)
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#18-N-012 - Living Room
Art in the Heights
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Living Room Art in the Heights
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An application was received from
Living Room in the Heights requesting funding for the Living Room in the
Heights 2018 event to be held on 2018 October 13 at 4830 Albert Street. This
event aims to promote art within the Burnaby Height community by transforming
a local residence into a performance space and art installation for one
evening. This volunteer-run celebration brings community members together
with artists and performers of all backgrounds and levels.
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Request:
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$1,150
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CPA:
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2017 - No Application
2016 - No Application
2015 - No Application
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MOVED BY councillor calENDINO
Seconded by councillor JORDAN
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THAT a Festivals Burnaby
Neighbourhood grant in the amount of $750 be awarded to Living Room Art in
the Heights for the Living Room in the Heights 2018 event to be held on 2018
October 13 at 4830 Albert Street.
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CARRIED UNANIMOUSLY
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7.
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NEW APPLICATIONS
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MOVED BY councillor calENDINO
Seconded by councillor JORDAN
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THAT the New Applications be
received.
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CARRIED UNANIMOUSLY
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a)
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#18.33. - BC Lacrosse Association
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2018 Canadian Lacrosse National
Championships
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An application was received from the
BC Lacrosse Association requesting a grant to assist with travel expenses for
seven (7) Burnaby residents to compete in the 2018 Canadian Lacrosse National
Championships (Box and Field Lacrosse) in various locations across Canada.
One player, Emily Kuhn, is playing on two teams in two different cities and
dates. The 2018 Team BC Lacrosse teams and players are as follows:
· Female Midget Box Team - Nationals in Halifax,
July 21-25
Emily Kuhn (also
competing on Women's Field U15 Team)
· Female Bantam Box Team - Nationals in Halifax,
July 21-25
Katie Liu
· Midget Box Team - Nationals in Calgary,
Aug. 12-18
Marcus Klarich &
Thomas Vela
· Bantam Box Team - Nationals in Saskatoon,
Aug. 9-14
Phillip Marin
· U15 Women's Field Team - Nationals in Calgary,
Aug. 17-19
Emily Kuhn (also competing
on Female Midget Box Team) & Ava Regan
· U15 Men's Field Team - Nationals in Saskatoon,
Aug. 31-Sept. 2
Joshua Gabriele
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Request:
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Unspecified
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CPA:
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2017 - $1,400 (8 x $175)
2016 - No Application
2015 - $875 (5 x $175)
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MOVED BY councillor mcdONELL
Seconded by councillor jorDAN
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THAT a grant in the amount of $1,400
(8 x $175) be awarded to the BC Lacrosse Association to assist with travel
expenses for seven (7) Burnaby residents to compete in the 2018 Canadian
Lacrosse National Championships (one player is on two different teams and
playing in different cities) in various locations across Canada.
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CARRIED UNANIMOUSLY
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b)
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#18.34. - Burnaby
Neighbourhood House - North House
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Escape to India!
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An application was received from the
Burnaby Neighbourhood House (North House) requesting a grant in support of
their fundraising event “Escape to India!” held at 4908 Hastings Street
(North House) on 2018 September 22. The event planned to bring together various
aspects of South Asian culture for people of all ages and ethnicities, and
included an Indian market with handicrafts, food/drinks and clothing “shops”;
as well as, music and dance performances. Money is being raised for North
House, Cameray Child and Family Services on Imperial Street, and the Surrey
Food Bank.
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Request:
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Unspecified
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CPA:
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2017 – No Application
2016 – No Application
2015 – No Application
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MOVED BY councillor mcdonell
Seconded by councillor jordan
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THAT this grant application be denied,
as it does not fall within Council guidelines for awarding grants.
CARRIED UNANIMOUSLY
The Committee noted that Council does
not provide monetary support for fundraising events.
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c)
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#18.35.(a) - Christmas
Lunch/Dinner Grants
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Seniors
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An application was received from the
New Vista Society requesting a grant to assist with the cost of providing a
Christmas Dinner grant for 260 Burnaby seniors to be held at the New Vista
Care Home at 7550 Rosewood Street. The dinner for 130 senior tenants of the
Winch Tower, Douglas Manor and JS Woodward Courts will be held on Tuesday,
2018 November 27; while the dinner for 130 senior tenants of the Vista Tower,
Margaret Bacchus Manor and Grace MacInnis Manor will be held on Wednesday,
2018 November 28.
Request: Unspecified
CPA: 2017 - $8.00 per person
2016 - $8.00 per person
2015 - $7.00 per person
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MOVED BY councillor Mcdonell
Seconded by councillor jordan
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THAT a grant in the amount of $8.00
per person be awarded to seniors groups applying for their 2018 Christmas
Lunch / Dinner grants.
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CARRIED UNANIMOUSLY
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d)
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#18.36.p - Burnaby Arts
Council
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Annual Deer Lake Craft Festival
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An application was received from the
Burnaby Arts Council requesting an in-kind grant for printing signage for the
Annual Deer Lake Craft Festival to be held on 2018 November 16–18 at the
Shadbolt Centre for the Arts. The event includes a free hands-on kid’s art
workshop, face painting, live entertainment and an artisan market.
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Request:
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$1,500 -
in-kind printing
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CPA:
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2018 - $1,000
in-kind printing
(2018 Arts BC
Conference)
2018 - $1,500
in-kind printing
(Summer Arts
Festival)
2017 - $1,000
in-kind printing
(Deer Lake Craft
Festival - Fall)
2017 - $1,000
in-kind printing
(Summer Arts
Festival)
2016 - $1,000
in-kind printing
(Deer Lake Craft
Festival - Fall)
2015 - No
Application
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT an in-kind grant up to the
amount of $1,000 be awarded to the Burnaby Arts Council to assist with
the cost of printing signage for the Annual Deer Lake Craft Festival to be
held on 2018 November 16–18 at the Shadbolt Centre for the Arts.
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CARRIED UNANIMOUSLY
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e)
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#18.37. - Burnaby Seniors
Outreach Society
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Peer Counselling
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An application was received from the
Burnaby Seniors Outreach Services Society requesting a grant to fund a
Seniors Peer Counselling Training course starting in October. The Society is
dedicated to promoting the emotional health and well-being of seniors through
a number of programs including Peer Counselling, Caregiver Support, and
Memory Café.
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Request:
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$3,000
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CPA:
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2017 - $3,000
2016 - $3,000
2015 - $3,000
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MOVED BY councillor mcdonell
Seconded by councillor calendino
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THAT a grant in the amount of $3,000
be awarded to the Burnaby Seniors Outreach Services Society to assist in
funding their Seniors Peer Counselling Training course starting in October
2018.
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CARRIED UNANIMOUSLY
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f)
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#18.38. - Burnaby Senior
Outreach Society
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Burnaby Memory Café
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An application was received from the
Burnaby Seniors Outreach Services Society requesting a one-time grant to
assist with the start-up of a Memory Café in Burnaby. The proposed Café will
implement activities which support the City of Burnaby’s Dementia-Friendly
Community Action Plan and aims to help those with dementia feel included,
connected, and supported. The Burnaby Memory Café will be held in the morning
for one and a half to two hours at Brentwood Community Services Centre.
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Request:
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$6,150 -
one-time
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CPA:
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2017 - No application
2016 - No application
2015 - No application
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MOVED BY councillor jordan
Seconded by councillor mcdonell
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THAT a one-time only grant in the
amount of $5,000 be awarded to the Burnaby Seniors Outreach Services Society
to assist with the start-up of a Memory Café in Burnaby.
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CARRIED UNANIMOUSLY
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g)
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#18.39. - Mountain United
Football Club - U15 Girls Soccer
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2018 Toyota Canadian National Soccer
Championships
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An application was received from the
Mountain United Football Club requesting a grant to assist with travel
expenses for four (4) Burnaby residents on the U15 Girls Soccer Team to
compete in the 2018 Toyota Canadian National Soccer Championships to be held
on 2018 October 3-8 in Laval, Quebec.
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Request:
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$700
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CPA:
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2017 - No Application
2016 - No Application
2015 - No Application
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MOVED BY councillor calendino
Seconded by councillor jordan
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THAT a grant in the amount of $700
(4 x $175) be awarded to the Mountain United Football Club to assist with
travel expenses for four (4) Burnaby residents on the U15 Girls Soccer Team
to compete in the 2018 Toyota Canadian National Soccer Championships to be
held on 2018 October 3-8 in Laval, Quebec.
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CARRIED UNANIMOUSLY
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8.
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NEW BUSINESS
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There was no new business brought
before the Committee at this time.
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There were no inquiries brought
before the Committee at this time.
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MOVED BY councillor calendino
Seconded by councillor jordan
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THAT
this Open Committee meeting do now recess.
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CARRIED UNANIMOUSLY
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The
Open Committee meeting recessed at 7:08 p.m.
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MOVED
BY councillor mcdonell
Seconded by
councillor jordan
THAT the Open Committee meeting do now
reconvene.
CARRIED UNANIMOUSLY
The Open Committee meeting reconvened
at 7:09 p.m.
11.
ADJOURNMENT
MOVED
BY councillor mcdonell
Seconded
by councillor jordan
THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
The Open Committee meeting adjourned at 7:09 p.m.
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__________________________
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____________________________
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Monica Macdonald
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Councillor Dan Johnston
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Administrative
Officer
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Chair
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