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COUNCIL
MEETING MINUTES
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Monday, 2016 March 07
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An Open meeting of the City Council
was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby,
B.C. on Monday, 2016 March 07 at 6:30 p.m. followed immediately by a Closed
meeting from which the public was excluded. At the conclusion of the Closed
meeting, the Open meeting was reconvened at 7:00 p.m. in the Council Chamber.
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PRESENT: His Worship,
Mayor Derek R. Corrigan
Councillor Pietro
Calendino
Councillor Sav
Dhaliwal
Councillor Dan
Johnston
Councillor Colleen
Jordan
Councillor Anne
Kang
Councillor Paul
McDonell
Councillor Nick
Volkow
Councillor James
Wang
STAFF: Mr. Lambert
Chu, Acting City Manager
Mr.
Chad Turpin, Deputy City Manager
Mr. Leon Gous,
Director Engineering
Ms. Denise
Jorgenson, Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Lou
Pelletier, Director Planning & Building
Ms. May Leung,
City Solicitor
Ms. Kate
O’Connell, Deputy City Clerk
Ms. Lynne
Axford, Administrative Officer
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The
Open Council meeting was called to order at 7:04 p.m.
MOVED
BY COUNCILLOR KANG
SECONDED
BY COUNCILLOR MCDONELL
THAT
the Open meeting of Council now reconvene.
CARRIED
UNANIMOUSLY
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Councillor Wang, on behalf of His
Worship, Mayor Derek R. Corrigan, proclaimed the week of 2016 March 14-20 "Stop
the Sexual Exploitation of Children & Youth Awareness Week" in
the City of Burnaby.
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3.
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MINUTES
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MOVED BY councillor Wang
SECONDED BY councillor Johnston
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THAT the minutes of the Open Council
meeting held on 2016 February 22 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor Johnston
SECONDED BY councillor Mcdonell
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THAT the minutes of the Public
Hearing (Zoning) held on 2016 February 23 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor MCdonell
SECONDED BY councillor Kang
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THAT
the delegation be heard.
CARRIED UNANIMOUSLY
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A)
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Burnaby Board of Trade
Re:
Inter-Municipal Business License Program
Speakers: Paul Holden, President
& CEO
Cory Redekop, Manager, Policy and Events
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Mr. Paul Holden, President & CEO and
Mr. Cory Redekop, Manager, Policy and Events, Burnaby Board of
Trade appeared before Council to review the benefits of the Inter-municipal
Business License Program to consumers, businesses and the participating municipalities.
The delegation requested Council’s support for the geographical expansion of
the program.
Council voiced concerns regarding
the continued participation and support from the Provincial Government to
maintain the business license database, and emphasized the importance of cost
neutrality of any considered expansion of the program.
MOVED BY COUNCILLOR JOHNSTON
SECONDED BY COUNCILLOR MCDONELL
THAT staff prepare a report on the
proposed expansion of the Inter-Municipal Business License Program for
presentation to the Financial Management Committee.
CARRIED
UNANIMOUSLY
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MOVED BY councillor Calendino
SECONDED BY councillor Johnston
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THAT
the correspondence be received.
CARRIED UNANIMOUSLY
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A letter was received from Nick
Kvenich, President, Eagle Creek Streamkeepers Society requesting permission to
place lawn signs on City boulevards in order to publicize the Eagle Creek
Salmon Release on 2016 April 09.
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MOVED BY councillor Calendino
SECONDED BY councillor Mcdonell
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THAT the request from the Eagle
Creek Streamkeepers for the placement of temporary lawn signs on City
boulevards be approved, and staff be directed to work with the organizers to
determine appropriate locations.
CARRIED UNANIMOUSLY
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MOVED BY councillor Johnston
SECONDED BY councillor Wang
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THAT
Council do now resolve itself into a Committee of the Whole.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval for IT projects
and funding bylaw for the implementation of the 2016 Business Applications
Program.
The
Financial Management Committee recommended:
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1. THAT Council approve the
capital expenditure of $1,764,750 for the 2016 enterprise and departmental
application programs, as outlined in this report.
2. THAT Council authorize
staff to bring down a bylaw in the amount of $1,847,215 (inclusive of GST of $82,465)
from Capital Reserves to finance the purchase.
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MOVED BY councillor JOhnston
SECONDED BY councillor Jordan
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THAT the recommendations of the
Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management Committee
submitted a report seeking Council approval for the 2016 Treasury Management
System implementation capital project.
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The Financial Management Committee
recommended:
1. THAT Council approve the
capital expenditures of $897,500 for the replacement of the Treasury Management
System capital project, as outlined in this report.
2. THAT Council authorize
staff to bring down a Capital Reserves Bylaw to appropriate $942,375 including
GST in the amount of $44,875 to finance this capital project.
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MOVED BY councillor JOhnston
SECONDED BY councillor Jordan
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THAT the recommendations of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management Committee
submitted a report seeking Council approval to award a contract to IBM Canada
Ltd. for IBM hardware/software maintenance and support, and Cisco maintenance
and support.
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The Financial Management Committee
recommended:
1. THAT
a contract be awarded to IBM Canada Ltd. for IBM hardware / software
maintenance and support and Cisco maintenance and support at an estimated cost
of $283,137.35 including GST and PST in the amount of $16,859.53, as outlined
in this report, for a 21-month period commencing 2016 April 01 to 2017 December
31.
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MOVED BY councillor Johnston
SECONDED BY councillor Wang
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THAT the recommendation of the
Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Planning and Development Committee submitted a report
seeking Council authorization to initiate a consultation process to explore the
desirability of an area zoning of the subject properties to the R12S
Residential District.
The Planning and Development Committee
recommended:
1. THAT Council authorize
initiation of a consultation process to explore the desirability of an R12S
area rezoning of the north side of the 5100 block of McKee Street.
2. THAT a copy of this report
be sent to Ms. Doris Poon, the petition organizer, at 5127 McKee Street,
Burnaby, BC, V5J 2T5.
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MOVED BY councillor Jordan
SECONDED BY councillor Johnston
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THAT the recommendations of the
Planning and Development Committee be adopted.
CARRIED UNANIMOUSLY
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The Planning and Development
Committee submitted a summary report providing responses to the request
from Metro Vancouver Board for City’s comment on the draft "Regional
Affordable Housing Strategy Update".
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The Planning and Development Committee recommended:
1. THAT
a copy of this report be sent to the Metro Vancouver Board, representing the
City's comments on the draft “Regional Affordable Housing Strategy Update”.
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MOVED BY councillor JOrdan
SECONDED BY councillor JohNston
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THAT the recommendation of the
Planning and Development Committee be adopted.
CARRIED UNANIMOUSLY
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F)
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City Manager's Report,
2016 March 07
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The City Manager submitted a report
dated 2016 March 07 on the following matters:
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The Acting City Manager submitted a
report from the Director Planning and Building seeking Council authorization
to initiate public consultation on the Draft Burnaby Environmental
Sustainability Strategy (ESS) Report and initiate public consultation on
the Draft Burnaby Community Energy and Emissions Plan (CEEP).
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The
Acting City Manager recommended:
1. THAT
Council authorize staff to undertake the third and final phase of the public consultation program to seek
response to the Draft Burnaby Environmental Sustainability Strategy (ESS)
Report, as outlined in Section 5 of this report.
2. THAT
Council authorize staff to undertake public
consultation on the Draft Burnaby Community Energy and Emissions Plan (CEEP),
as outlined in Section 6 of this report, as a supporting component of the third
and final phase of ESS public consultation.
3. THAT
Council send a copy of this report to the Environment Committee, the Planning
and Development Committee, the Social Planning Committee, the Transportation
Committee, and the Parks, Recreation and Culture Commission for their
information.
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MOVED BY councillor KAng
SECONDED BY councillor Johnston
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THAT
the recommendations of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
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2.
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2016 UBCM MEMBERSHIP DUES
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The Acting City Manager
submitted a report from the City Clerk seeking Council approval for payment
of Union of BC Municipalities 2016 membership dues.
The Acting City Manager recommended:
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1. THAT Council approve
payment of the invoice from the Union of BC Municipalities for the 2016
membership dues in the amount of $27,424.04, including GST.
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MOVED BY councillor Volkow
SECONDED BY councillor Jordan
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THAT
the recommendation of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
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The Acting City Manager
submitted a report from the City Clerk to provide Council with an overview on
preparations for the 2018 Local Government Election.
The
Acting City Manager recommended:
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1. THAT
Council receive this report for information.
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MOVED BY councillor Volkow
SECONDED BY councillor calendino
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THAT
the recommendation of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
His Worship, Mayor Derek R. Corrigan,
announced Administrative Officer, Lynne Axford’s retirement from the City and
thanked her for her dedication, excellent service and contribution to the
City of Burnaby as a valued staff and community member.
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The Acting City Manager
submitted a report from the Director Planning and Building to provide Council
with further information on the proposed Lougheed Town Centre Core Area
Master Plan as requested at the Public Hearing for Rezoning Reference #15-23.
The
Acting City Manager recommended:
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1. THAT a copy of this report
be sent to the applicant and to those who spoke at, or submitted correspondence
to, the Public Hearing for Rezoning Reference #15-23.
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MOVED BY councillor Mcdonell
SECONDED BY councillor JohNston
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THAT
the recommendation of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
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The Acting City Manager
submitted a report from the Director Engineering seeking Council approval for
temporary road closures for special events in Deer Lake Park.
The Acting City Manager
recommended:
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1. THAT Council
approve the road closures as discussed in this report.
2. THAT
the coordinator of the events, Cory Philley, Theatre & Facility Services
Coordinator of Shadbolt Centre For the Arts, 6450 Deer Lake Ave, Burnaby, BC,
V5G 2J3, be sent a copy of this report.
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MOVED BY councillor Johnston
SECONDED BY councillor Mcdonell
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THAT
the recommendations of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
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The Acting City Manager
submitted a report from the Director Finance seeking Council approval to
award a contract for road construction of Dover Street from Royal Oak Avenue
to McMurray Avenue. The contract work involves the installation of concrete
median, asphalt rehabilitation, road construction, concrete curb installation,
installation of a 3 meter wide pathway on the south side, complete with
corresponding retaining walls, street trees, roadway lighting, and signal
modifications.
The Acting City Manager
recommended:
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1. THAT Council approve a
contract award to Arsalan Construction Ltd. for
a total cost of $1,851,197.25 including GST in the amount of $88,152.25 for
work as outlined in this report. Final payment will be based on actual quantity
of goods and services delivered and unit prices as tendered.
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MOVED BY councillor Mcdonell
SECONDED BY councillor johnsTON
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THAT
the recommendation of the Acting City Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor calENDINO
SECONDED BY councillor johnSTON
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THAT
the Committee now rise and report.
CARRIED UNANIMOUSLY
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MOVED BY councillor mCDONELL
SECONDED BY councillor JohnsTON
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THAT
the report of the Committee be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor wANG
SECONDED BY councillor McDonell
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THAT Bylaw No. 13580, 13581 & 13582 be
now introduced and read three times.
CARRIED UNANIMOUSLY
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MOVED BY councillor wANG
SECONDED BY councillor Johnston
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THAT
Bylaw No. 13568 & 13570 be now read a second time.
CARRIED UNANIMOUSLY
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MOVED BY councillor wANG
SECONDED BY councillor Johnston
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THAT Bylaw No. 13574 & 13575 be
now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the
Corporate Seal affixed thereto.
CARRIED UNANIMOUSLY
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There was no new business brought
before Council at this time.
There were no inquiries brought
before Council at this time.
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MOVED BY councillor VolkOW
SECONDED BY councillor Kang
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THAT
this Open Council meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open Council meeting adjourned at 8:36 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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