COUNCIL MEETING MINUTES

 

Monday, 2017 September 18

 

An Open meeting of the City Council was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2017 September 18 at 6:30 p.m. followed immediately by a Closed meeting from which the public was excluded.  At the conclusion of the Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the Council Chamber.

 

1.

CALL TO ORDER

 

 

 

 

PRESENT:

 

 

 

 

 

 

 

His Worship, Mayor Derek R. Corrigan

Councillor Pietro Calendino

Councillor Sav Dhaliwal

Councillor Dan Johnston

Councillor Colleen Jordan

Councillor Paul McDonell

Councillor Nick Volkow

Councillor James Wang

 

 

STAFF:

Mr. Lambert Chu, City Manager

Mr. Chad Turpin, Deputy City Manager

Mr. Leon Gous, Director Engineering

Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Lou Pelletier, Director Planning & Building

Mr. Dave Critchley, Director Public Safety & Community Services

Ms. May Leung, City Solicitor

Mr. Dennis Back, City Clerk

Ms. Kate O’Connell, Deputy City Clerk

 

MOVED BY Councillor mcdonell

SECONDED BY councillor johnston

 

THAT the Open Council meeting do now reconvene.

 

CARRIED UNANIMOUSLY

 

The Open Council meeting reconvened at 7:04 p.m.

 

2.

MINUTES

 

 

A)

Open Council Meeting held 2017 September 11

 

 

MOVED BY Councillor Mcdonell

SECONDED BY Councillor johnston

 

THAT the minutes of the Open Council meeting held on 2017 September 11 be now adopted.

 

CARRIED UNANIMOUSLY

 

3.

PROCLAMATIONS

 

 

A)

Cops for Cancer Day (2017 September 25)

 

 

Councillor Dhaliwal, on behalf of His Worship, Mayor Derek R. Corrigan proclaimed 2017 September 25 as "Cops for Cancer Day" in the City of Burnaby.

 

B)

United Way Day (2017 September 21)

 

 

Councillor McDonell, on behalf of His Worship, Mayor Derek R. Corrigan proclaimed 2017 September 21 as "United Way Day" in the City of Burnaby.

 

C)

Wrongful Conviction Day (2017 October 2)

 

 

Councillor Volkow, on behalf of His Worship, Mayor Derek R. Corrigan proclaimed 2017 October 2 as "Wrongful Conviction Day" in the City of Burnaby.

 

4.

REPORTS

 

 

MOVED BY Councillor Johnston 

SECONDED BY Councillor mcdonell

 

THAT Council do now resolve itself into a Committee of the Whole.

 

CARRIED UNANIMOUSLY

 

 

 

 

 

 

 

A)

Community Heritage Commission

Re: Remembering Working People: "Plaques Around the Province" Project                                                                          

 

 

The Community Heritage Commission submitted a report seeking approval for the installation of two commemorative plaques under the BC Labour Heritage Centre's "Plaques Around the Province" project.

The Community Heritage Commission recommended:

 

1.            THAT Council approve the installation of two commemorative plaques for the BC Labour Heritage Centre’s “Plaques Around the Province” project, as outlined in Section 2.0 of this report.

 

2.         THAT a copy of this report be sent to the Parks, Recreation and Culture Commission for their information.

 

MOVED BY Councillor Jordan

SECONDED BY Councillor volkow

 

THAT the recommendations of the Community Heritage Commission be adopted.

 

CARRIED UNANIMOUSLY

 

B)

Community Heritage Commission

Re: New Kapoor Singh Siddoo "Stop of Interest" Sign

 

 

The Community Heritage Commission submitted a report seeking approval for a new interpretive sign under the Provincial Government’s "Stop of Interest" signage program.

The Community Heritage Commission recommended:

 

1.            THAT Council authorize staff to facilitate the installation of the proposed Provincial “Stop of Interest” sign for Kapoor Singh Siddoo in Barnet Marine Park, as outlined in Section 3.0 of this report.

 

2.            THAT a copy of this report be sent to the Parks, Recreation and Culture Commission for their information.

 

 

 

 

 

 

MOVED BY Councillor Jordan

SECONDED BY Councillor                           volkow

 

THAT the recommendations of the Community Heritage Commission be adopted.

 

CARRIED UNANIMOUSLY

 

Mayor Corrigan noted that the Kapoor Singh Siddoo Provincial Stop of Interest sign should read “South Asian community” not “Southeast Asian” and request that staff inform the Provincial Government of the error.

 

C)

Community Heritage Commission

Re: "Burnaby Then and Now"

Celebrating Burnaby 125 with Heritage Markers

 

 

The Community Heritage Commission submitted a report presenting the design and location of the Burnaby 125 Heritage Markers project.

The Community Heritage Commission recommended:

1.            THAT Council approve the final design and location for a series of plaques produced under the Burnaby 125 Heritage Markers project, as outlined in this report.

 

MOVED BY councillor Jordan

SECONDED BY councillor mcdonell 

 

THAT the recommendation of the Community Heritage Commission be adopted.

 

CARRIED UNANIMOUSLY

 

D)

Financial Management Committee

Re: Contract Award - SAP Hardware and Database Replacement Project  (Suite on HANA) - HANA Appliance and Application Server Hardware                                                             

 

 

The Financial Management Committee submitted a report seeking approval to award a contract for the SAP HANA appliance and application server hardware component of the SAP Hardware and Database Replacement project.

The Financial Management Committee recommended:

 

1.            THAT Council approve a contract award to Hewlett Packard Enterprise Canada Co. for an estimated value up to $1,657,600 (including GST and PST in the amount of $177,600), as outlined in this report.

MOVED BY councillor Johnston

SECONDED BY councillor Jordan

 

THAT the recommendation of the Financial Management Committee be adopted.

 

CARRIED UNANIMOUSLY

 

E)

Financial Management Committee

Re: Contract Award - SAP Hardware and Database Replacement Project (Suite on HANA) - Implementation Services                                                                                       

 

 

The Financial Management Committee submitted a report seeking approval to award a contract for the implementation services component of the SAP Hardware and Database Replacement (Suite on HANA) project.

The Financial Management Committee recommended:

1.          THAT Council approve a contract award to The Createch Group for an estimated value up to $1,072,523 (including GST in the amount of $51,073), as outlined in this report.

 

MOVED BY councillor Johnston

SECONDED BY councillor Jordan

 

THAT the recommendation of the Financial Management Committee be adopted.

 

CARRIED UNANIMOUSLY

 

F)

Financial Management Committee

Re: Contract Award - Telephony Systems Hardware and Software                                                                                        

 

 

The Financial Management Committee submitted a report seeking approval to award a contract for telephony hardware and software.

 

The Financial Management Committee recommended:

 

1.          THAT Council approve a contract award to Long View Systems Corporation for an estimated value up to $1,668,915 (including GST and PST in the amount of $160,594), as outlined in this report.

 

 

MOVED BY councillor Johnston

SECONDED BY councillor Jordan

 

THAT the recommendation of the Financial Management Committee be adopted.

 

CARRIED UNANIMOUSLY

 

G)

Financial Management Committee

Re: 2018 Permissive Property Tax Exemptions

 

 

The Financial Management Committee submitted a report seeking approval for permissive exemptions from property taxation for 2018.

 

The Financial Management Committee recommended:

 

1.          THAT  Council  authorize the City  Solicitor to  bring forward  a  Permissive

Property Tax bylaw to exempt the properties listed in Attachment 4 from property taxation in 2018.

 

MOVED BY councillor JOHNSton

SECONDED BY councillor Jordan

 

THAT the recommendation of the Financial Management Committee be adopted.

 

CARRIED UNANIMOUSLY

 

H)

City Manager's Report, 2017 September 18

 

 

The City Manager submitted a report dated 2017 September 18 on the following matters:

 

5.

MANAGER'S REPORTS

 

 

1.

BUILDING PERMIT TABULATION REPORT NO. 8 FROM

2017 AUGUST 01 - 2017 AUGUST 31                                             

 

 

The City Manager submitted a report from the Director Planning and Building providing information on construction activity as reflected by the building permits that have been issued for the subject period.

The City Manager recommended:

1.            THAT this report be received for information purposes.

 

 

 

MOVED BY councillor Volkow 

SECONDED BY councillor calendino

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

2.

REZONING REFERENCE #16-27
HIGH RISE APARTMENT TOWER WITH COMMERCIAL PODIUM
BRENTWOOD TOWN CENTRE DEVELOPMENT PLAN
               

 

 

The City Manager submitted a report from the Director Planning and Building seeking Council authorization to forward this application to a Public Hearing on 2017 October 17.

The City Manager recommended:

 

1.            THAT a Rezoning Bylaw be prepared and advanced to First Reading on 2017 October 2, and to a Public Hearing on 2017 October 17 at 7:00 p.m.

 

2.            THAT the following be established as prerequisites to the completion of the rezoning:

 

a.            The submission of a suitable plan of development.

 

b.         The deposit of sufficient monies, including a 4% Engineering Inspection Fee, to cover the costs of all services necessary to serve the site and the completion of a servicing agreement covering all requisite services.  All services are to be designed to City standards and constructed in accordance with the Engineering Design.  One of the conditions for the release of occupancy permits will be the completion of all requisite services.

 

c.         The installation of all electrical, telephone and cable servicing, and all other wiring underground throughout the development, and to the point of connection to the existing service where sufficient facilities are available to serve the development.

 

d.         The submission of an Undertaking to remove all improvements prior to Final Adoption of the Bylaw, but not prior to Third Reading of the Bylaw.  Demolition of any improvements will be permitted after Second Reading of the Rezoning Bylaw has been granted provided that the applicant acknowledges that such permission does not fetter Council’s ability to grant or not to grant Third Reading and/or Final Adoption of the Rezoning Bylaw.  In addition, the demolition of any improvements will be permitted at any time if they are vacant and considered by staff to be subject to misuse and vandalism.  If requested, demolition may be delayed to more closely coincide with approval of building permits.

e.         The utilization of an amenity bonus through the provision of a cash in-lieu contribution in accordance with Section 3.6 of this report.

 

f.           The granting of any necessary Covenants, including but not necessary limited to, Section 219 Covenants:

§  restricting enclosure of balconies;

 

§  indicating that project surface driveway access will not be restricted by gates;

 

§  guaranteeing the provision and maintenance of public art;

 

§  providing for future air space parcels covering both the commercial and residential components to ensure that the density of development of air space parcels and strata lots comply with the approved CD zoning for the site and to ensure that the overall site continues to function as an integrated development;

 

§  ensuring that handicap accessible parking stalls be held in common property to be administered by the Strata Corporation;

§  ensuring compliance with the approved acoustic study;

 

§  guaranteeing the provision and ongoing maintenance of stormwater management facilities;

 

§  ensuring that the site can be used safely in accordance with the approved geotechnical study;

 

§  ensuring that the water table will not be drawn down during and after development;

 

§  ensuring the achievement of a green building design with a Leadership in Energy and Environmental Design (LEED) Silver rating (mid-rise) or equivalent;

 

§  ensuring the provision and ongoing maintenance of EV plug-in stations;

 

§  ensuring the provision and ongoing maintenance of car share vehicles;

§  ensuring the provision and ongoing maintenance of end-of-trip facilities; and,

 

§  restricting the use of guest rooms.

g.         The granting of any necessary easements and statutory rights-of-way.

 

h.         The execution of an indemnity agreement by the developer saving the City harmless from all liability associated with this development in relation to its geotechnical and hydrological (including any potential contaminated groundwater) impacts to surrounding infrastructure and other nearby development.

 

i.          The approval of the Ministry of Transportation to the rezoning application.

 

j.          The design and provision of units adaptable to persons with disabilities with allocated handicap parking spaces protected by a Section 219 Covenant.

 

k.         The undergrounding of existing overhead wiring abutting the site.

 

l.          Compliance with the Council-adopted sound criteria.

 

m.        Submission of a Site Profile and resolution of any arising requirements.

 

n.         The provision of covered car wash stalls and adequately sized and appropriately located garbage handling and recycling material holding space and a commitment to implement the recycling provisions.

 

o.         The submission of a suitable Solid Waste and Recycling Plan to the approval of the Director Engineering.

 

p.         The review of on-site residential and commercial loading facilities by the Director Engineering.

 

q.         The provision of facilities for cyclists in accordance with this report.

 

r.          The review of a detailed Sediment Control System by the Director Engineering.

 

s.         Compliance with the guidelines for underground parking for visitors and commercial patrons.

t.          The submission of a suitable on-site stormwater management system to the approval of the Director Engineering, the deposit of sufficient monies for its provision, and the granting of a Section 219 Covenant to guarantee its provision and continuing operation.

u.         The submission of a comprehensive sign plan.

 

v.         The consolidation of the net project site into one legal parcel.

 

w.        The deposit of the applicable Parkland Acquisition Charge.

 

x.         The deposit of the applicable GVS & DD Sewerage Charge.

 

y.         The deposit of the applicable School Site Acquisition Charge.

 

z.         The submission of a written undertaking to distribute area plan notification forms, prepared by the City, with disclosure statements; and, to post area plan notification signs, also prepared by the City, on the development site and in the sales office in prominent and visible locations prior to Third Reading, or at the time marketing for the subject development commences, whichever is first, and remain posted for a period of one year, or until such time that all units are sold, whichever is greater.

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

THAT the recommendations of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

MOVED BY councillor Mcdonell

SECONDED BY councillor volkow 

 

THAT the Committee now rise and report.

 

CARRIED UNANIMOUSLY

 

MOVED BY councillor volkow

SECONDED BY councillor Calendino 

 

THAT the report of the Committee be now adopted.

 

CARRIED UNANIMOUSLY

 

 

 

 

 

 

 

6.

BYLAWS

 

 

Third Reading, Reconsideration and Final Adoption

 

A)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 4, 2017 -Rez. #16-47 (Portion of 2316 Beta Avenue)

#13708

 

MOVED BY councillor mcdonell 

SECONDED BY councillor volkow

 

THAT Bylaw No. 13708 be now read a third time, reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

 

CARRIED UNANIMOUSLY

 

7.

NEW BUSINESS

 

 

a)    Councillor Jordan -  Burnaby 125 Birthday Celebration Events

 

Councillor Jordan encouraged the public to participate in the various events planned throughout the City this weekend, September 22-24, in celebration of the City’s 125th anniversary. The Kick-Off Opening Celebration will take place at Confederation Park on Friday, September 22, 1:25 p.m.    

b)   Councillor Volkow – Elimination of Shaw Community Programming 

 

Councillor Volkow noted that he had been approached by community members who share Council’s frustration that Shaw Cable is no longer broadcasting City Council meetings on television. Councillor Volkow encouraged the public to write to their local MP’s and Shaw Cable.

 

8.

INQUIRIES

 

 

There were no inquiries brought before Council at this time.

 

9.

ADJOURNMENT

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston 

 

THAT this Open Council meeting do now adjourn.

 

CARRIED UNANIMOUSLY

 

 

 

The Open Council meeting adjourned at 7:55 p.m.

 

Confirmed:

Certified Correct:

 

 

 

 

 

 

________________________

________________________

Mayor                    

City Clerk