COUNCIL
MEETING MINUTES
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Monday, 2017 September 18
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An Open meeting of the City Council
was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way,
Burnaby, B.C. on Monday, 2017 September 18 at 6:30 p.m. followed immediately
by a Closed meeting from which the public was excluded. At the conclusion of
the Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the
Council Chamber.
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1.
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CALL TO ORDER
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PRESENT:
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His Worship, Mayor Derek R. Corrigan
Councillor Pietro Calendino
Councillor Sav Dhaliwal
Councillor Dan Johnston
Councillor Colleen Jordan
Councillor Paul McDonell
Councillor Nick Volkow
Councillor James Wang
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STAFF:
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Mr. Lambert Chu, City Manager
Mr. Chad Turpin, Deputy City Manager
Mr. Leon Gous,
Director Engineering
Ms. Noreen
Kassam, Director Finance
Mr. Dave
Ellenwood, Director Parks, Recreation & Cultural Services
Mr. Lou
Pelletier, Director Planning & Building
Mr. Dave
Critchley, Director Public Safety & Community Services
Ms. May
Leung, City Solicitor
Mr. Dennis
Back, City Clerk
Ms. Kate
O’Connell, Deputy City Clerk
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MOVED BY Councillor mcdonell
SECONDED BY councillor johnston
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THAT
the Open Council meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
Open Council meeting reconvened at 7:04 p.m.
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MOVED BY Councillor Mcdonell
SECONDED BY Councillor johnston
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THAT the minutes of the Open Council
meeting held on 2017 September 11 be now adopted.
CARRIED UNANIMOUSLY
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Councillor Dhaliwal, on behalf of
His Worship, Mayor Derek R. Corrigan proclaimed 2017 September 25 as "Cops
for Cancer Day" in the City of Burnaby.
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Councillor McDonell, on behalf of
His Worship, Mayor Derek R. Corrigan proclaimed 2017 September 21 as "United
Way Day" in the City of Burnaby.
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Councillor Volkow, on behalf of His
Worship, Mayor Derek R. Corrigan proclaimed 2017 October 2 as "Wrongful
Conviction Day" in the City of Burnaby.
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MOVED BY Councillor Johnston
SECONDED BY Councillor mcdonell
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THAT Council do now resolve itself
into a Committee of the Whole.
CARRIED UNANIMOUSLY
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The Community Heritage
Commission submitted a report seeking approval for the installation of
two commemorative plaques under the BC Labour Heritage Centre's "Plaques
Around the Province" project.
The
Community Heritage Commission recommended:
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1.
THAT Council
approve the installation of two commemorative plaques for the BC Labour
Heritage Centre’s “Plaques Around the Province” project, as outlined in Section
2.0 of this report.
2. THAT
a copy of this report be sent to the Parks, Recreation and Culture Commission
for their information.
MOVED BY Councillor Jordan
SECONDED BY Councillor volkow
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THAT the recommendations of
the Community Heritage Commission be adopted.
CARRIED UNANIMOUSLY
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The Community Heritage Commission
submitted a report seeking approval for a new interpretive sign under the
Provincial Government’s "Stop of Interest" signage program.
The
Community Heritage Commission recommended:
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1.
THAT
Council authorize staff to facilitate the installation of the proposed
Provincial “Stop of Interest” sign for Kapoor Singh Siddoo in Barnet Marine
Park, as outlined in Section 3.0 of this report.
2.
THAT a
copy of this report be sent to the Parks, Recreation and Culture Commission for
their information.
MOVED BY Councillor Jordan
SECONDED BY Councillor volkow
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THAT the recommendations of
the Community Heritage Commission be adopted.
CARRIED UNANIMOUSLY
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Mayor Corrigan noted that
the Kapoor Singh Siddoo Provincial Stop of Interest sign should read “South
Asian community” not “Southeast Asian” and request that staff inform the
Provincial Government of the error.
The Community Heritage
Commission submitted a report presenting the design and location of the
Burnaby 125 Heritage Markers project.
The
Community Heritage Commission recommended:
1.
THAT
Council approve the final design and location for a series of plaques
produced under the Burnaby 125 Heritage Markers project, as outlined in this
report.
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MOVED BY councillor Jordan
SECONDED BY councillor mcdonell
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THAT the recommendation of
the Community Heritage Commission be adopted.
CARRIED UNANIMOUSLY
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D)
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Financial Management
Committee
Re:
Contract Award - SAP Hardware and Database Replacement Project (Suite on
HANA) - HANA Appliance and Application Server Hardware
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The Financial Management
Committee submitted a report seeking approval to award a contract for the SAP
HANA appliance and application server hardware component of the SAP Hardware
and Database Replacement project.
The
Financial Management Committee recommended:
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1.
THAT Council approve a contract award to
Hewlett Packard Enterprise Canada Co. for an estimated value up to $1,657,600 (including
GST and PST in the amount of $177,600), as outlined in this report.
MOVED BY councillor Johnston
SECONDED BY councillor Jordan
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking approval to award a contract for the
implementation services component of the SAP Hardware and Database
Replacement (Suite on HANA) project.
The Financial Management
Committee recommended:
1.
THAT
Council approve a contract award to The Createch Group for an estimated value
up to $1,072,523 (including GST in the amount of $51,073), as outlined in
this report.
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MOVED BY councillor Johnston
SECONDED BY councillor Jordan
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THAT the recommendation
of the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The
Financial Management Committee submitted a report seeking approval to award a
contract for telephony hardware and software.
The Financial Management Committee
recommended:
1.
THAT Council
approve a contract award to Long View Systems Corporation for an estimated
value up to $1,668,915 (including GST and PST in the amount of $160,594), as
outlined in this report.
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MOVED BY councillor Johnston
SECONDED BY councillor Jordan
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THAT the recommendation
of the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The
Financial Management Committee submitted a report seeking approval for permissive
exemptions from property taxation for 2018.
The Financial Management Committee
recommended:
1.
THAT Council authorize
the City Solicitor to bring forward a Permissive
Property
Tax bylaw to exempt the properties listed in Attachment 4 from property
taxation in 2018.
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MOVED BY councillor JOHNSton
SECONDED BY councillor Jordan
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
dated 2017 September 18 on the following matters:
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The City Manager submitted a report
from the Director Planning and Building providing information on construction
activity as reflected by the building permits that have been issued for the
subject period.
The
City Manager recommended:
1.
THAT
this report be received for information purposes.
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MOVED BY councillor Volkow
SECONDED BY councillor calendino
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THAT the recommendation of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Planning and Building seeking Council
authorization to forward this application to a Public Hearing on 2017 October
17.
The
City Manager recommended:
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1.
THAT a
Rezoning Bylaw be prepared and advanced to First Reading on 2017 October 2, and
to a Public Hearing on 2017 October 17 at 7:00 p.m.
2.
THAT
the following be established as prerequisites to the completion of the
rezoning:
a.
The
submission of a suitable plan of development.
b. The
deposit of sufficient monies, including a 4% Engineering Inspection Fee, to
cover the costs of all services necessary to serve the site and the completion
of a servicing agreement covering all requisite services. All services are to
be designed to City standards and constructed in accordance with the
Engineering Design. One of the conditions for the release of occupancy permits
will be the completion of all requisite services.
c. The
installation of all electrical, telephone and cable servicing, and all other
wiring underground throughout the development, and to the point of connection
to the existing service where sufficient facilities are available to serve the
development.
d. The
submission of an Undertaking to remove all improvements prior to Final Adoption
of the Bylaw, but not prior to Third Reading of the Bylaw. Demolition of any
improvements will be permitted after Second Reading of the Rezoning Bylaw has
been granted provided that the applicant acknowledges that such permission does
not fetter Council’s ability to grant or not to grant Third Reading and/or
Final Adoption of the Rezoning Bylaw. In addition, the demolition of any
improvements will be permitted at any time if they are vacant and considered by
staff to be subject to misuse and vandalism. If requested, demolition may be
delayed to more closely coincide with approval of building permits.
e. The
utilization of an amenity bonus through the provision of a cash in-lieu
contribution in accordance with Section 3.6 of this report.
f. The granting of any
necessary Covenants, including but not necessary limited to, Section 219
Covenants:
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restricting
enclosure of balconies;
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indicating
that project surface driveway access will not be restricted by gates;
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guaranteeing
the provision and maintenance of public art;
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providing
for future air space parcels covering both the commercial and residential
components to ensure that the density of development of air space parcels and
strata lots comply with the approved CD zoning for the site and to ensure that
the overall site continues to function as an integrated development;
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ensuring
that handicap accessible parking stalls be held in common property to be
administered by the Strata Corporation;
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ensuring
compliance with the approved acoustic study;
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guaranteeing
the provision and ongoing maintenance of stormwater management facilities;
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ensuring
that the site can be used safely in accordance with the approved geotechnical
study;
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ensuring
that the water table will not be drawn down during and after development;
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ensuring
the achievement of a green building design with a Leadership in Energy and
Environmental Design (LEED) Silver rating (mid-rise) or equivalent;
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ensuring
the provision and ongoing maintenance of EV plug-in stations;
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ensuring
the provision and ongoing maintenance of car share vehicles;
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ensuring
the provision and ongoing maintenance of end-of-trip facilities; and,
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restricting
the use of guest rooms.
g. The
granting of any necessary easements and statutory rights-of-way.
h. The
execution of an indemnity agreement by the developer saving the City harmless
from all liability associated with this development in relation to its
geotechnical and hydrological (including any potential contaminated
groundwater) impacts to surrounding infrastructure and other nearby
development.
i. The
approval of the Ministry of Transportation to the rezoning application.
j. The
design and provision of units adaptable to persons with disabilities with
allocated handicap parking spaces protected by a Section 219 Covenant.
k. The
undergrounding of existing overhead wiring abutting the site.
l. Compliance
with the Council-adopted sound criteria.
m. Submission
of a Site Profile and resolution of any arising requirements.
n. The
provision of covered car wash stalls and adequately sized and appropriately
located garbage handling and recycling material holding space and a commitment to
implement the recycling provisions.
o. The
submission of a suitable Solid Waste and Recycling Plan to the approval of the
Director Engineering.
p. The
review of on-site residential and commercial loading facilities by the Director
Engineering.
q. The
provision of facilities for cyclists in accordance with this report.
r. The
review of a detailed Sediment Control System by the Director Engineering.
s. Compliance
with the guidelines for underground parking for visitors and commercial
patrons.
t. The
submission of a suitable on-site stormwater management system to the approval
of the Director Engineering, the deposit of sufficient monies for its
provision, and the granting of a Section 219 Covenant to guarantee its
provision and continuing operation.
u. The
submission of a comprehensive sign plan.
v. The
consolidation of the net project site into one legal parcel.
w. The
deposit of the applicable Parkland Acquisition Charge.
x. The
deposit of the applicable GVS & DD Sewerage Charge.
y. The
deposit of the applicable School Site Acquisition Charge.
z. The
submission of a written undertaking to distribute area plan notification forms,
prepared by the City, with disclosure statements; and, to post area plan
notification signs, also prepared by the City, on the development site and in
the sales office in prominent and visible locations prior to Third Reading, or
at the time marketing for the subject development commences, whichever is
first, and remain posted for a period of one year, or until such time that all
units are sold, whichever is greater.
MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT the recommendations of the City
Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor Mcdonell
SECONDED BY
councillor volkow
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THAT the Committee now rise and
report.
CARRIED UNANIMOUSLY
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MOVED BY councillor volkow
SECONDED BY
councillor Calendino
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THAT the report of the Committee be
now adopted.
CARRIED UNANIMOUSLY
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a) Councillor Jordan - Burnaby
125 Birthday Celebration Events
Councillor Jordan
encouraged the public to participate in the various events planned throughout
the City this weekend, September 22-24, in celebration of the City’s 125th
anniversary. The Kick-Off Opening Celebration will take place at Confederation
Park on Friday, September 22, 1:25 p.m.
b) Councillor Volkow – Elimination
of Shaw Community Programming
Councillor Volkow noted
that he had been approached by community members who share Council’s
frustration that Shaw Cable is no longer broadcasting City Council meetings on
television. Councillor Volkow encouraged the public to write to their local
MP’s and Shaw Cable.
There were no inquiries
brought before Council at this time.
MOVED BY councillor mcdonell
SECONDED BY councillor johnston
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THAT this Open Council meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Council meeting adjourned
at 7:55 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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