Financial Management Committee

 

NOTICE OF OPEN MEETING

 

 

DATE:

Wednesday, 2017 May 24

 

 

TIME:

5:30 PM

 

 

PLACE:

Council Committee Room, Burnaby City Hall

 

A G E N D A

 

 

1.

CALL TO ORDER

PAGE

 

2.

MINUTES

 

 

a)

Minutes of the Financial Management Committee

Open meeting held on 2017 April 26

1

 

3.

DELEGATION

 

 

a)

Volunteer Burnaby

Re: Community Programming

Speakers: Jeffrey Scheffel, Community Developer

                 Mackenzie Hoff-Bell, Special Events Coordinator

                 Jessica Wall, VB Hive Program Manager

                 Puloma Kaushal & Olivia Leyser, Volunteers

15

 

4.

PRESENTATION

 

 

a)

Strategic Direction for the City's Data Network

Speaker: Shari Wallace, Chief Information Officer

 

 

5.

CORRESPONDENCE

 

 

a)

Correspondence from the Heights Merchants Association BIA

Re: 2017-2018 HMA Budget and BIA Levy

16

 

b)

Memorandum from the City Clerk

Re: Climate Accountability

19

 

 

6.

REPORTS

 

 

a)

Report from the Chief Information Officer

Re: Microsoft Software Licensing Agreement

26

 

b)

Report from the Chief Librarian

Re:  Library Capital Bylaw Request May 2017

ON TABLE

 

c)

Report from the Director Engineering

Re: 2017 Engineering Capital Infrastructure Bylaw Funding Request May

28

 

d)

Report from the Director Finance

Re: Gaming Funds and Density Bonus Funds

31

 

e)

Report from the Fire Chief  (THIS ITEM HAS BEEN WITHDRAWN)

Re: 2017 May - Fire Department Capital Funding Bylaw

32

 

7.

NEW APPLICATIONS - FESTIVALS BURNABY

 

 

 

a)

#17-N-006 - Culture Chats BC Association

34

 

Intercultural Community Reading Festival

 

 

An application was received from the Culture Chats BC Association for the Intercultural Community Reading Festival to be held on 2017 September 21-23 at Tommy Douglas Library.  This three day festival is comprised of workshops, readings and presentations to promote literary arts and English language literacy.  This festival aims to reach diverse community members in Burnaby, and newcomers and their families. The activities include Intercultural Book Reviews, Intercultural Story Time and Learning through Games: Language and Literature, and will focus on the history of Burnaby 125 and Canada 150 celebrations.

 

 

Request:

$2,700

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

b)

#17-N-009 - North Burnaby Community Association

36

 

Burnaby North Community Fair

 

 

An application was received from the Burnaby North Community Association for the North Burnaby Community Fair to be held on 2017 July 22 at 740 Hammarskjold Drive, Burnaby.  The fair promotes and celebrates community involvement in the Kensington neighbourhood. This free family friendly event will include entertainment, demonstrations, games, activities, a BBQ and promotion of local businesses and not-for-profits.

 

 

Request:

$4,000

CPA:

2016 - $1,000 (Neighbourhood Grant)

2015 - $2,000 (Neighbourhood Grant)

2014 - $2,000 (Neighbourhood Grant)

 

 

c)

#17-S-011 - Permai BC Association

38

 

Festival Alun-Alun 2017

 

 

An application was received from the Permai BC Association for the Festival Alun-Alun 2017 to be held on 2017 October 14 at Nikkei National Museum & Cultural Centre.  Alun-Alun is a Javanese word for a large open common space found in villages, towns or cities in Indonesia that functions as the heart of the city where public spectacle, celebrations and entertainment are usually held.  This festival will showcase traditional Indonesian dances, music, arts and crafts and cuisine.  To celebrate the large ethnic diversity, the Association will extend invitations to engage other community/ethnic groups to participate at the festival through performances, booths and exhibits.

 

 

Request:

$8,200

CPA:

2016 - $2,500 (Neighbourhood Grant)

2015 - $3,000 (Neighbourhood Grant)

2014 - No Application

 

 

d)

#17-L-006 - CCSA Canada Community Service Association

40

 

2017 Chinese Cultural Heritage Festival & Vancouver Water-Splashing Festival

 

 

An application was received from the CCSA Canada Community Service Association for the 2017 Chinese Culture Heritage Festival & the 9th Vancouver Water-Splashing Festival to be held on 2017 July 30 at Swangard Stadium.  This one day free festival will showcase Chinese painting and calligraphy, cuisine, plays, choirs and dance performances, and martial arts.  This festival connects and incorporates other multicultural community groups.

 

 

Request:

$25,000

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

 

e)

#17-L-007 - Eurofest BC Society

42

 

European Festival

 

 

An application was received from the Eurofest BC Society for the European Festival to be held on 2018 May 26-27 at Swangard Stadium.  The festival features diverse activities and entertainment for visitors of all ages and cultural backgrounds.  Key activities include a flag parade and opening ceremony, heritage cultural performances, authentic costumes, cultural displays, a market place, activities and games for children, workshops, demonstrations and a European style food tent.  The festival continues to focus on zero waste and is recognized for achieving a 95% diversion rate.

 

 

Request:

$25,000

CPA:

2016 - $25,000 (Large Scale Grant)

2015 - $25,000 (Large Scale Grant)

2014 - $25,000 (Large Scale Grant)

 

f)

#17-L-008 - Korean Cultural Heritage Society

44

 

Korean Cultural Heritage Festival

 

 

An application was received from the Korean Cultural Heritage Society for the 16th Annual Korean Cultural Heritage Festival to be held on 2017 August 5 at Swangard Stadium.  This full day event includes an opening ceremony with special guest performances, live entertainment, food and souvenirs, and celebrates multiculturalism in Metro Vancouver.

 

 

Request:

$25,000

CPA:

2016 - $17,000 (Large Scale Grant)

2015 - $16,000 (Large Scale Grant)

2014 - $15,000 (Large Scale Grant)

 

8.

NEW APPLICATIONS

 

 

a)

#17.28.p - Burnaby Arts Council

46

 

3rd Annual Summer Arts Festival & 2nd Annual Park's Edge Paint Off

 

 

An application was received from the Burnaby Arts Council requesting an in-kind grant for printing of signage for the 3rd Annual Summer Arts Festival and 2nd Annual Park’s Edge Paint Off.  The Annual Summer Festival is a one day community event held outside at the Deer Lake Gallery on Saturday, 2017 July 8.  The event includes an artisan market, outdoor sculpture exhibition, live painting competition, kids’ hand-on workshop and face painting.  The Annual Park’s Edge Paint Off is a wonderful addition to the festival which features local artists competing to win.  All proceeds from the events will go towards providing community support, resources and programming services to a diverse membership of individuals and arts groups, as well as improving and promoting the arts in the City of Burnaby.

 

 

Request:

$1,000

in-kind printing

CPA:

2016 - $1,000 in-kind printing

            (Deer Lake Craft Festival)

2015 - No Application

2014 - No Application

 

b)

#17.29. - Burnaby Family Life

47

 

Community Grant - Support for Burnaby Citizens

 

 

An application was received from Burnaby Family Life requesting a grant in support of services provided by the organization to all Burnaby citizens.

 

 

Request:

$20,000

CPA:

2016 - $17,000

2015 - $16,000

2014 - $16,000

 

c)

#17.30. - South Burnaby Metro Club U18 Strikers

50

 

Provincial Championship

 

 

An application was received from the South Burnaby Metro Club U18 Strikers soccer team requesting a grant to assist with travel expenses for 18 players and Burnaby residents to participate at the Provincial Championship to be held on 2017 July 6 - 9 in Vernon, BC.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - $1,000 (U16 Strikers)

2014 - No Application

 

d)

#17.31.p - Burnaby North Community Association

51

 

North Burnaby Community Fair

 

 

An application was received from the Burnaby North Community Association requesting an in-kind grant for printing of promotional material and signage for the North Burnaby Community Fair to be held on 2017 July 22 at Kensington Park.  This neighbourhood event, celebrating community involvement, is a family friendly affair including a barbecue, games, entertainment and promotion of local businesses and non-profit organizations.

 

 

Request:

$1,000 in-kind printing

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

 

 

 

 

 

e)

#17.32. - Odyssey of the Mind

52

 

World Finals (Buckingham, Montecito & Parkcrest Elementary)

 

 

An application was received from Ms. Holly Lloyd, Head Teacher/Coach, Montecito Elementary School, requesting a grant to assist with travel expenses for three teams from three schools to participate at the Odyssey of the Mind World Finals competition to be held on 2017 May 24 – 27 at Michigan State University.

 

 

Request:

Unspecified

CPA:

2016 - $2,000 ($1,000 per school)

2015 - $2,000 ($1,000 per school)

2014 - $2,000 ($1,000 per school)

 

f)

#17.33. - Burnaby Residents Opposing Kinder Morgan Expansion (BROKE)

54

 

Fossil Fuel Freedom Fest - Celebrate Resistance

 

 

An application was received from the Burnaby Residents Opposing Kinder Morgan Expansion (BROKE) requesting a grant in support of the Fossil Fuel Freedom Fest – Celebrate Resistance festival to be held on Sunday, 2017 May 28.  The festival is part of the Walk 4 the Salish Sea! event (2017 May 25 – 28) which includes a march from Grandview Park, East Vancouver to the Kinder Morgan Westridge Marine Terminal and Westridge Park. The grant is to cover the site fees ($50 for liability insurance and $300 for the rental of two port-o-potties).

 

 

Request:

$350

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

g)

#17.34. - Burnaby Meals on Wheels

55

 

Meal Delivery Service

 

 

An application was received from Burnaby Meals on Wheels requesting a grant to assist with the cost of providing home delivery service of nutritious hot and/or frozen meals to Burnaby residents who cannot prepare meals for themselves.

 

 

Request:

$9,000

CPA:

2016 - $9,000

2015 - $9,000

2014 - $9,000

 

 

 

 

h)

#17.35. - Big Sisters of BC Lower Mainland

57

 

Mentoring Programs

 

 

An application was received from Big Sisters of BC Lower Mainland requesting a grant in support of mentoring services provided by the organization to girls in Burnaby for 2017.

 

 

Request:

$8,000

CPA:

2016 - $5,000

2015 - $4,000

2014 - $4,000

 

i)

#17.36. - Wesburn Youth Soccer Club Galaxy U14

58

 

Provincial Championship

 

 

An application was received from the Wesburn Youth Soccer Club Galaxy U14 team requesting a grant to assist with travel expenses for 12 players and Burnaby residents to participate at the Provincial Championship to be held on 2017 July 6 - 9 in Vernon, BC.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

j)

#17.37. - Volunteer Burnaby

59

 

Community Programming

 

 

An application was received from Volunteer Burnaby requesting a grant to assist with the cost of community programming provided by the organization to the citizens of Burnaby.

 

 

Request:

$12,000

CPA:

2016 - $12,000

2015 - $12,000

2014 - $12,000

 

k)

#17.38. - South Burnaby Metro Club United FC U14

61

 

Provincial Championship

 

 

An application was received from the South Burnaby Metro Club FC U14 team requesting a grant to assist with travel expenses for 14 players and Burnaby residents to participate at the Provincial Championship to be held on 2017 July 6 - 9 in Vernon, BC.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - $1,000 (U16 Strikers)

2014 - No Application

 

l)

#17.39. - Fortius Foundation

62

 

Kids Move

 

 

An application was received from the Fortius Foundation requesting a grant to assist with ‘KidsMove’ Burnaby Schools program.  The program is free to attend, and uses cutting-edge sport science to help children aged 9-12 develop an active, healthy lifestyle. In collaboration with the Burnaby School District, the Foundation aims to bring 12 groups of 60 high vulnerability students (720 total) to Fortius to participate as part of their school day in the fall 2017. In addition, the Fortius will be providing professional development opportunities to Burnaby teachers to build the Physical and Health Education capacity in schools.

 

 

Request:

$5,000

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

m)

#17.40. - Big Brothers of Greater Vancouver

64

 

In-School & Teen Mentoring Programs

 

 

An application was received from Big Brothers of Greater Vancouver requesting a grant to assist with Burnaby prevention-based In-School Mentoring and Teen Mentoring Programs.

 

 

Request:

$5,000

CPA:

2016 - $3,000

2015 - $3,000

2014 - $3,000

 

n)

#17.41. - South Burnaby Metro Club U13 Spartans

65

 

Provincial Championship

 

 

An application was received from the South Burnaby Metro Club U13 Spartans team requesting a grant to assist with travel expenses for 12 players and Burnaby residents to participate at the Provincial Championship to be held on 2017 July 6 - 9 in Vernon, BC.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - $1,000 (U16 Strikers)

2014 - No Application

 

9.

NEW BUSINESS

 

 

10.

INQUIRIES

 

 

 

 

 

11.

CLOSED

 

 

Public excluded according to Sections 90 and 92 of the Community Charter.

 

12.

ADJOURNMENT