REVISED

Executive Committee of Council

 

NOTICE OF OPEN MEETING

 

 

DATE:

Wednesday, 2016 September 21

 

 

TIME:

5:00 PM

 

 

PLACE:

Clerk's Committee Room, Main Floor, City Hall

 

A G E N D A

 

 

1.

CALL TO ORDER

PAGE

 

2.

MINUTES

 

 

(a)

Minute of the Executive Committee of Council Open meeting held on 2016 June 16

1

 

3.

CORRESPONDENCE

 

 

(a)

Correspondence from the Burnaby Hospice Society

Re: Letter of Appreciation (#16.02.)

9

 

(b)

Correspondence from Big Brothers of Greater Vancouver

Re: Letter of Appreciation (#16.33.)

10

 

(c)

Correspondence from the Burnaby Girls Soccer Club

Re: Letter of Appreciation (#16.35.)

11

 

(d)

Correspondence from the Cameron Seniors Society

Re: Grant for Seniors' Christmas Luncheons

12

 

(e)

Correspondence from the Canadian Cancer Society

Re: Expanding the Scope of BC's Tobacco and Vapour Products Control Act

13

 

(f)

Memorandum from the Administrative Officer

Re: Municipal Grant Comparison Research

17

 

4.

REPORTS

 

 

(a)

Report from the Director Parks, Recreation and Cultural Services

Re: Burnaby District Youth Soccer Association - Request for Fee Discount

21

 

5.

FESTIVALS BURNABY GRANTS APPROVED - $81,500

 

 

6.

PROGRESSIVE LIST OF GRANTS APPROVED - $132,996

 

 

7.

NEW APPLICATIONS

 

 

(a)

#16.36. - Burnaby Community Services

24

 

Burnaby Beer Fest 2016

 

 

An application was received from Burnaby Community Services requesting a grant in support of Burnaby Beer Fest 2016 to be held on 2016 November 12 at Spacekraft (201 - 4501 Kingsway), Burnaby.  This is a fundraising event for the various outreach programs and services.  The 2nd Annual Beer Fest will be hosting three Tasting Sessions, featuring more than 30 delicious beers, tasty appetizers and live entertainment.

 

 

Request:

Unspecified

CPA:

2015 - No Application

2014 - No Application

2013 - No Application

 

(b)

#16.37(a) - Christmas Lunch/Dinner Grants

27

 

Seniors

 

 

An application was received from the Chelsea Terrace Tenants’ Social Committee requesting a grant to assist with the cost of providing a Christmas Dinner for 160 Burnaby seniors to be held at the Chelsea Terrace’s Fran Walton Hall (5899 Kincaid Street) on 2016 December 16 at 5:00 p.m.

 

 

Request:

Unspecified

CPA:

2015 - $7.00 per person

2014 - $7.00 per person

2013 - $7.00 per person

 

(c)

#16.38. - BC Sustainable Energy Association

28

 

Climate Change Showdown

 

 

An application was received from the BC Sustainable Energy Association requesting a grant to assist with the cost of Climate Change Showdown educational program for elementary schools in Burnaby. The program is geared towards students in grades 4 through 7, and help to increase awareness of local sustainability initiatives amongst youth.  It also includes a four-week contest where students and their families are challenged to reduce their greenhouse gas emissions and embrace healthier, more sustainable lifestyles.

 

 

Request:

Unspecified

CPA:

2015 - No Application

2014 - No Application

2013 - No Application

 

(d)

#16.39.p - Burnaby Arts Council

30

 

45th Annual Deer Lake Craft Festival

 

 

An application was received from the Burnaby Arts Council requesting an in-kind grant for printing of promotional materials and signage for the 45th Annual Deer Lake Craft Festival to be held on 2016 November 18 - 20.  The festival is a 3 day artisan market and community event where visitors and shoppers alike enjoy beautiful art, live music and entertainment, kids’ hands-on workshop and face painting. All proceeds from the event will go towards providing community support, resources and programming services to a diverse membership of individuals and arts groups, as well as improving and promoting the arts in the City of Burnaby.

 

 

Request:

$3,700 in-kind printing

CPA:

2015 - No Application

2014 - No Application

2013 - No Application

 

(e)

#16.40.f - Tourism Burnaby

32

 

2016 WTF World Taekwondo Junior Championships

 

 

An application was received from Tourism Burnaby requesting an in-kind grant to offset fees, to eliminate the costs of the venue rental and staff, in support of the 2016 WTF World Taekwondo Junior Championships to be held on 2016 November 16 – 20 at Bill Copeland Sport Centre.

 

 

Request:

Facility Rental & Staff ($13,359.04 & $6,696.39)

CPA:

2015 - No Application

2014 - No Application

2013 - No Application

 

(f)

#16.41. - Saint Helen's Church

33

 

Seasonal Farm Workers

 

 

An application was received from St. Helen’s Church requesting a grant to assist with the cost of providing dinner as well as gift bags for 300 seasonal farm workers to be held on Saturday, 2016 September 24 at the Church.

 

 

Request:

Unspecified

CPA:

2015 - No Application

2014 - No Application

2013 - No Application

 

(g)

#16.42. - Volunteer Burnaby

34

 

Community Programming

 

 

An application was received from Volunteer Burnaby requesting a grant to assist with the cost of community programming provided by the organization for 2016. This request is due to a funding challenge, as the United Way of the Lower Mainland moved away from funding member agencies, and as a result, Volunteer Burnaby has lost one-quarter of core funding. 

 

 

Request:

$12,000

CPA:

2015 - $1,000 in-kind printing

2014 - $1,000 in-kind printing

2013 - $1,000 in-kind printing

 

(h)

#16.43. - Royal Canadian Legion No. 148

36

 

Remembrance Day Ceremony

 

 

An application was received from the Royal Canadian Legion, North Burnaby Branch 148, requesting an in-kind grant for tents, chairs and PA system to be used at the Confederation Park Cenotaph on Remembrance Day, 2016 November 11.

 

 

Request:

In-kind equipment

CPA:

2015 - $6,000 in-kind

2015 - $900 in-kind facility rental

2014 - $6,000 in-kind

2013 - $6,000 in-kind

 

8.

NEW BUSINESS

 

 

9.

INQUIRIES

 

 

10.

CLOSED

 

 

Public excluded according to Sections 90 and 92 of the Community Charter

 

11.

ADJOURNMENT