FINANCIAL MANAGEMENT COMMITTEE  

MINUTES

An Open meeting of the Financial Management Committee was held in the Council Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 November 28 at 5:30 p.m.

1.

CALL TO ORDER

The Chair called the Open meeting to order at 5:32 p.m.

2.

MINUTES

MOVED BY councillor mcdonell 

Seconded by councillor calendino

THAT the minutes of the Financial Management Committee Open meeting held on 2018 September 26 be adopted.

                                                                                             CARRIED UNANIMOUSLY

3.

REPORTS

MOVED BY councillor calendino

Seconded by councillor MCDONELL

THAT the reports be received.

                                                                                             CARRIED UNANIMOUSLY

The Chief Information Officer submitted a report seeking approval for a Capital Reserve Fund Bylaw to finance the 2019 Information Technology Capital Program.

The Chief Information Officer recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserves Bylaw in the amount of $4,654,200 to finance the Information Technology capital program.

MOVED BY councillor MCDONELL

Seconded by councillor calendino

THAT the recommendation of the Chief Information Officer be adopted.

                                                                                             CARRIED UNANIMOUSLY

The Director Engineering submitted a report seeking approval to adopt the 2019 Garbage Receptacle Fee structure, and amend the yard waste disposal fee and delivery fee for rain barrels and composters.

Staff advised that the proposed fee structure reduces the difference between the 180L and 240L receptacles to discourage residents from reducing the size of their receptacle for financial reasons, and allow them to increase to the 240L to avoid overfilling the smaller size. Further, the proposed fees will facilitate convergence of the 180L and 240L fees over a number of years to reduce receptacle stock to three sizes. The recommended delivery fee increase to $50 for rain barrels and composters is intended to reflect the actual cost of the service.

The Director Engineering recommended:

1. THAT the Financial Management Committee recommend Council approve the amendment of 2019 solid waste fees, as described in the report below.

MOVED BY councillor mcdonell 

Seconded by councillor dhaliwal

THAT the recommendation of the Director Engineering be adopted.                                                                                            

The Director Finance submitted a report seeking approval for a 2% increase to the 2019 Waterworks Utility Rates and bylaw revisions, as outlined in the report.

The Director Finance recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to amend the Burnaby Waterworks Regulation Bylaw 1953 for the 2019 Water Rates contained in Schedule C of this report, and amend the bylaw as outlined in Section 4 of this report, effective 2019 January 01.

MOVED BY councillor mcdonell

Seconded by councillor Dhaliwal

THAT the recommendation of the Director Finance be adopted.

                                                                                             CARRIED UNANIMOUSLY

The Director Finance submitted a report seeking approval for a 2% increase to the 2019 Sanitary Sewer Fund Rates and bylaw revisions, as outlined in the report.

The Director Finance recommended:

1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to amend the Burnaby Sewer Parcel Tax Bylaw 1994, the Burnaby Sewer Charge Bylaw 1961, and the Burnaby Sewer Connection Bylaw 1961, to reflect the 2019 rates contained in Schedule C of this report, and the bylaw amendments outlined in Section 4 of this report, effective 2019 January 01.

MOVED BY councillor mcdonell 

Seconded by councillor dhaliwal

THAT the recommendation of the Director Finance be adopted.

                                                                                             CARRIED UNANIMOUSLY

The Major Civic Building Project Coordination Committee submitted a report seeking approval to advance four community amenities as priority projects, and funding to undertake program development, feasibility studies, and preliminary design development.

The Major Civic Building Project Coordination Committee recommended:

1.   THAT the Council be requested to approve the proposed community amenities as priority projects, as outlined in Section 3.0 of this report.

2.   THAT Council be requested to authorize the use of Community Benefit Bonus funds to undertake the necessary program development work, feasibility studies, and preliminary design development for the proposed priority projects, as outlined in Section 3.0 of this report.

3.   THAT Council be requested to authorize the issuance of Request for Proposals (RFP) in order to retain the necessary services to undertake program development, feasibility studies, and preliminary design development for the proposed priority projects.

4.     THAT a copy of this report be sent to the Parks, Recreation and Culture Commission for information purposes.

MOVED BY councillor mcdonell  

Seconded by councillor calendino

THAT the recommendations of the Major Civic Building Project Coordination Committee be adopted.

                                                                                             CARRIED UNANIMOUSLY

4.

NEW BUSINESS

5.

INQUIRIES

6.

ADJOURNMENT

MOVED BY councillor mcdonell

Seconded by councillor calendino

THAT this Open Committee meeting do now adjourn.

                                                                                             CARRIED UNANIMOUSLY

The Open Committee meeting adjourned at 6:43 p.m.