COUNCIL MEETING MINUTES

Monday, 2015 March 09

An ‘Open’ meeting of the City Council was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2015 March 09 at 6:32 PM followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:02 PM in the Council Chamber.

1.

CALL TO ORDER

PRESENT:

His Worship, Mayor D. Corrigan

Councillor P. Calendino

Councillor S. Dhaliwal

Councillor D. Johnston

Councillor A. Kang

Councillor P. McDonell

Councillor N. Volkow

Councillor J. Wang

ABSENT:

Councillor C. Jordan

STAFF:

Mr. B. Moncur, City Manager

Mr. L. Chu, Deputy City Manager

Mr. L. Pelletier, Director Planning and Building

Mr. J. Helmus, Asst. Director Engineering, Asset Management

Mrs. B. Klimek, Deputy Director Finance

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Mr. B. Rose, City Solicitor

Mr. D. Back, City Clerk

Mr. S. Cleave, Deputy City Clerk

MOVED BY Councillor P. McDonell

SECONDED BY Councillor A. Kang

THAT the 'Open' Council meeting do now reconvene.

The Open Council meeting reconvened in the Council Chamber at 7:02 p.m.

2.

PROCLAMATIONS

A)

Purple Day (2015 March 26)

Councillor McDonell, on behalf of His Worship Mayor Derek Corrigan proclaimed March 26th, 2015 as "Purple Day" in the City of Burnaby.

B)

Stop the Sexual Exploitation of Children & Youth Awareness Week (2015 March 09 - 15)

Councillor Wang, on behalf of His Worship Mayor Derek Corrigan proclaimed the week of March 9th - 15th, 2015 as "Stop the Sexual Exploitation of Children & Youth Awareness Week" in the City of Burnaby.

C)

World Down Syndrome Day (2015 March 21)

Councillor Dhaliwal, on behalf of His Worship Mayor Derek Corrigan proclaimed March 21st, 2015 as "World Down Syndrome Day" in the City of Burnaby.

3.

MINUTES

A)

Open Council Meeting held 2015 March 02

MOVED BY Councillor P. McDonell

SECONDED BY Councillor D. Johnston

THAT the minutes of the 'Open' Council meeting held on 2015 March 02 be now adopted.

4.

REPORTS

MOVED BY Councillor P. McDonell

SECONDED BY Councillor D. Johnston

THAT Council do now resolve itself into a Committee of the Whole.

A)

Financial Management Committee

Re: 2015 Capital Improvements Bylaw Funding Request

The Financial Management Committee submitted a report seeking Council’s approval for various capital improvements (Culvert Inspection & Rehabilitation; Infrastructure Improvements; Byrne Creek Pump Station Backup Power Project; Bridge Rehabilitation and Upgrade; Riverside Area Improvements – Phase 1; Pump Stations and PRV’s Upgrades; and Traffic Management).

The Financial Management Committee recommended:

1. THAT Council approve the capital expenditure of $7.245 Million for various capital improvements, as outlined in this report.

2. THAT  Council authorize staff to bring down a bylaw in the amount of $6.773 Million (inclusive of GST), and draw from the Waterworks Utility Capital Fund the amount of $209,400 (inclusive of GST) and the Sanitary Sewer Capital Fund the amount of $601,900 (inclusive of GST) to finance the capital programs, as outlined in this report.

MOVED BY Councillor D. Johnston

SECONDED BY Councillor P. McDonell

THAT the recommendations of the Financial Management Committee be adopted.

B)

Financial Management Committee

Re: Renovations to City Hall - North Block

The Financial Management Committee submitted a report seeking Council’s funding approval to finance upgrades and renovations to the City Hall – North Block. The proposed renovations and upgrades include the creation of a new meeting/conference room, offices, general upgrades and improved circulation.

The Financial Management Committee recommended:

1. THAT Council authorize staff to bring down a Capital Reserves Expenditure Bylaw in the amount of $475,000 (inclusive of 5% GST) for proposed upgrades and renovations to City Hall – North Block.

MOVED BY Councillor P. McDonell

SECONDED BY Councillor D. Johnston

THAT the recommendation of the Financial Management Committee be adopted.

C)

Financial Management Committee

Re: Asset Management Program

The Financial Management Committee submitted a report seeking Council’s approval to develop a comprehensive Waterworks Infrastructure Asset Management Plan. The plan will demonstrate that the levels of service are being met in the most effective and efficient manner and that due regard is being given to the long-term stewardship of the asset base.

The Financial Management Committee recommended:

1. THAT Council authorize staff to develop a comprehensive Waterworks Infrastructure Asset Management Plan and approve funding of $40,000 from the Stabilization Fund.

2. THAT Council authorize staff to apply for an Asset Management Planning Program Grant of up to $10,000 from the Ministry of Community, Sport and Cultural Development for the development of a Waterworks Infrastructure Asset Management Plan.

MOVED BY Councillor D. Johnston

SECONDED BY Councillor N. Volkow

THAT the recommendations of the Financial Management Committee be adopted.

D)

Financial Management Committee

Re: Updated Bus Bench Program

The Financial Management Committee submitted a report providing Council with information regarding changes to the City’s bus bench program.  Transition to all new bus benches should be completed by June 01. Key aspects of the new bus bench agreement with Key Bench are outlined below:

·         Scope – Design, manufacture, install and maintain bus benches with advertising panels at no cost to the City.

·         Revenue – Over a ten year period, revenues to the City are estimated to be over $500,000 and are dependent upon the number of benches installed.

The Financial Management Committee recommended:

1. THAT Council receive this report for information.

MOVED BY Councillor D. Johnston

SECONDED BY Councillor N. Volkow

THAT the recommendation of the Financial Management Committee be adopted.

E)

Planning and Development Committee

Re: Woodlands Site Concept - Brentwood Town Centre

Council, at the ‘Closed’ Council meeting held on 2015 March 02, adopted the Planning and Development Committee report outlining the concepts and visions for the Woodlands site as a basis for receiving community input. The report appears on this evening’s ‘Open’ Council meeting agenda for public information.

The Planning and Development Committee recommended:

1. THAT Council receive this report for information.

MOVED BY Councillor D. Johnston

SECONDED BY Councillor P. McDonell

THAT the recommendation of the Planning and Development Committee be adopted.

F)

Traffic Safety Committee

Re: Traffic Concerns Arising from the Rezoning Application for 7174 Barnet Road

The Traffic Safety Committee submitted a report to Council for review of the traffic safety concerns arising from a rezoning application for 7174 Barnet Road. The concern about vehicles potentially parking too close to the intersections of Barnet Road at Pandora Street and Duthie Avenue at Pandora Street was found to be valid. To remedy this, arrangements have been made to install additional “No Stopping” signs. This will help to improve visibility for both motorists and pedestrians.

The Traffic Safety Committee recommended:

1. THAT Council receive this report for information.

MOVED BY Councillor P. McDonell

SECONDED BY Councillor D. Johnston

THAT the recommendation of the Traffic Safety Committee be adopted.

G)

Traffic Safety Committee

Re: Canada Way and Rayside Street

The Traffic Safety Committee submitted a report to Council reviewing the trial left restrictions at Canada Way and Rayside Street. Overall, the turn restrictions at Canada Way and Rayside Street have been successful. There may be some ongoing concerns about inconvenient access to nearby residents, but the traffic safety conditions at the intersection have significantly improved.

The Traffic Safety Committee recommended:

1. THAT  Council approve the trial left turn restrictions at the intersection of Canada Way and Rayside St be made permanent to enhance traffic safety.

2.  THAT a copy of this report be sent to affected property owners within the Rayside community.

MOVED BY Councillor P. McDonell

SECONDED BY Councillor P. Calendino

THAT the recommendations of the Traffic Safety Committee be adopted.

H)

City Manager's Report, 2015 March 09

The City Manager presented a report dated 2015 March 09 on the matters listed following as Items 01 to 03 either providing the information shown or recommending the courses of action indicated for the reasons given.

5.

MANAGER'S REPORTS

1.

2015 LMLGA AND UBCM RESOLUTION

The City Manager submitted a report from the Director Planning and Building presenting Council with a resolution supporting re-instatement of the long form census for submission to the 2015 Lower Mainland Local Government Association (LMLGA) Annual General Meeting and Union of BC Municipalities (UBCM) Convention.

The City Manager recommended:

1. THAT Council endorse the resolution outlined in Section 2.0 of this report for submission to the 2015 LMLGA Annual General Meeting and UBCM Convention.

2. THAT staff be authorized to forward a copy of this report, accompanied by any applicable background reports and information, to the LMLGA and to the UBCM, both located at Suite 60, 10551 Shellbridge Way, Richmond, BC V6X 2W9.

3. THAT copies of this report be forwarded for information to: Burnaby MLAs and MPs.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. McDonell

THAT the recommendations of the City Manager be adopted.

2.

PROCEDURE BYLAW AMENDMENT

The City Manager submitted a report from the Deputy City Clerk seeking Council authorization to amend Procedure Bylaw No.11714 to delegate authority to Committee Chairs to call, cancel or change the time, date and location of committee meetings.

The City Manager recommended:

1. THAT this report be received for information, and the City Solicitor be authorized to bring forward the required bylaw amendment. 

MOVED BY Councillor D. Johnston

SECONDED BY Councillor N. Volkow

THAT the recommendation of the City Manager be adopted.

3.

CONTRACT EXTENSION - FOOD SERVICES

The City Manager submitted a report from the Director Finance seeking Council approval to award four contract extensions for the supply and delivery of food products. Staff noted the current vendors have proven track records and their prices are competitive.

The City Manager recommended:

1. THAT Council approve a one year contract extension for the supply and delivery of food products at an estimated total cost of $1,264,500.00 including GST of $60,214.29, as outlined in this report. Final pricing will be based on actual quantities purchased.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor A. Kang

THAT the recommendation of the City Manager be adopted.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Mcdonell

THAT the Committee now rise and report.

MOVED BY Councillor P. mcdonell

SECONDED BY Councillor a. kang

THAT the report of the Committee be now adopted.

6.

BYLAWS

First Reading

A)

#13454 - Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 8, 2015 - Rez. #14-41 (7868 Government Road)

13454

B)

#13455 - Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 9, 2015 - Rez. #12-07 (1735, 1763 Douglas Road & 1710 Gilmore Avenue)

13455

C)

#13456 - Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 10, 2015 - Rez. #14-45 (Areas 1,2,3,4,5)

13456

MOVED BY Councillor A. Kang

SECONDED BY Councillor P. McDonell

THAT Bylaw No. 13454, 13455 and 13456 be now introduced and read a first time.

First, Second and Third Reading

D)

#13457 - Burnaby Highway Closure Bylaw No. 1, 2015

(Road Closure Reference #14-04)

13457

E)

#13458 - Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 10, 2015

13458

MOVED BY Councillor A. Kang

SECONDED BY Councillor P. McDonell

THAT Bylaw No. 13457 and 13458 be now introduced and read three times.

Second and Third Reading

F)

#13452 - Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 9, 2015

13452

MOVED BY Councillor A. Kang

SECONDED BY Councillor N. Volkow

THAT Bylaw No. 13452 be now read a second time and third time.

Consideration and Third Reading

G)

#13374 - Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 28, 2014 - Rez. #13-42 (3205/09/29/39/49/79/3311/37/61/69 Noel Drive and 9083/9125 Cameron Street)

13374

MOVED BY Councillor A. Kang

SECONDED BY Councillor P. McDonell

THAT Bylaw No. 13374 be now considered and read a third time.

MOVED BY Councillor d. johnston

SECONDED BY Councillor P. calendino

THAT Bylaw No. 13444 be now LIFTED from the table.

MOVED BY Councillor d. johnston

SECONDED BY Councillor P. mcdonell

THAT Bylaw No. 13444 be now read a second time.

7.

NEW BUSINESS

Councillor Volkow

Councillor Volkow made reference to item B) of the Council Correspondence Package to 2015 March 05 from Stephen Covey, President, Operation Lifesaver requesting Council adopt a resolution supporting Public-Rail Safety Week in Burnaby.

His Worship, Mayor Derek Corrigan stated that a more effective approach would be to lobby the Federal Government for better rail regulation to address some of the public safety issues related to rail service.

Mayor Corrigan directed that the City Clerk bring the issue of rail safety back to Council in a form that Council can consider.

Councillor Volkow made reference to item D) of the Council Correspondence Package to 2015 March 05 from Dave MacKinnon regarding municipal broadband.

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. Mcdonell

THAT this item of correspondence be REFERRED to staff for report to the Executive Committee of Council.

8.

INQUIRIES

There were no inquiries brought before Council at this time.

9.

ADJOURNMENT

MOVED BY Councillor N. Volkow

SECONDED BY Councillor P. McDonell

THAT this 'Open' Council meeting do now adjourn.

Confirmed:

Certified Correct:

________________________

________________________

Mayor                    

City Clerk