PARKS, RECREATION AND CULTURE COMMISSION MINUTES

 

Wednesday, 2017 February 15

 

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in Program Room 3, Confederation Community Centre, 4585 Albert Street, Burnaby, B.C. on Wednesday, 2017 February 15 at 6:45 p.m. followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:05 p.m. in the Activity Room.

 

 

1.

CALL TO ORDER

 

 

 

 

 

PRESENT:

Councillor N. Volkow, Chair

Commissioner K. Alzner

Commissioner J. Jang

Councillor A. Kang

Commissioner L. Loftus

Commissioner L. Matricardi

Commissioner W. Peppard

Commissioner K. Purdy

School Trustee K. Chen

 

 

 

 

ABSENT:

Commissioner B. Larkin

 

 

 

 

STAFF:

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Mr. C. Collis, Assistant Director – Recreation

Mr. D. Nokony, Assistant Director - Cultural Services

Mr. D. O'Connor, Assistant Director - Golf Operations

Mr. D. Pelletier, Manager - Business Operations

Ms. H. Edwards, Manager - Parks, Planning, Design & Development

Ms. G. Parent, Arts Services Manager

Mr. E. Bientjes, Manager Recreation Services

Mr. J. Schumann, Sr. Current Planner - Planning and Building

Ms. K. Matts Commission Secretary

Ms. T. Cheng, Recording Secretary

 

 

The Open Commission meeting was called to order at 7:05 p.m.

 

 

 

 

MOVED BY COMMISSIONER ALZNER

SECONDED BY COMMISSIONER JANG

 

“THAT the Open Commission meeting do now reconvene.”

CARRIED UNANIMOUSLY

 

The Open Commission meeting reconvened in the Activity Room.

 

 

The Chair welcomed the audience to the Confederation Community Centre and introduced the Commissioners, the School Trustee and the Director in attendance. Commissioner Larkin sent her regrets.  The Director Parks, Recreation and Cultural Services introduced staff members in attendance.  It was acknowledged that Ms. G. Parent, Arts Services Manager, was going to retire and move to Kelowna.  The Director thanked Ms. Parent for her dedicated service.

 

The Chair thanked Councillors, Commissioners and in particular, Commissioner Matricardi, Deputy Chair, as well as staff for covering his work during his absence.

 

 

2.

MINUTES

 

 

a)

Open Commission meeting of 2017 January 18

 

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER PEPPARD

THAT the minutes of the Open Commission meeting held on 2017 January 18 be now adopted.”

CARRIED UNANIMOUSLY

 

 

3.

CORRESPONDENCE

 

 

MOVED BY COMMISSIONER PURDY

SECONDED BY COMMISSIONER JANG

 

“THAT the following item of correspondence be received.”

 

CARRIED UNANIMOUSLY

 

 

 

 

a)

Administrative Officer

Re:  "Burnaby Then and Now" Celebrating Burnaby 125 with Heritage Markers

 

The Administrative Officer advised that Council received a report re: “Burnaby Then and Now” Celebrating Burnaby 125 with Heritage Markers and sent a copy of the report to the Parks, Recreation and Culture Commission for information.

 

Commissioner Loftus requested that staff provide a list of location for the heritage markers to Commissioners.

 

Staff will provide the list.

 

 

4.

DIRECTOR'S REPORT

 

 

a)

Director’s Report No. 2
2017 February 15

 

The Director Parks, Recreation and Cultural Services submitted his Report No. 2, dated 2017 February 15, covering the following items listed i-v.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COMMISSIONER PURDY

 

“THAT the Director’s Report be received.”

 

CARRIED UNANIMOUSLY

 

i)

Burnaby Festival of Learning 2017

 

Simon Fraser University proposed to create the second Burnaby Festival of Learning in 2017 with the key objective to ensure that events are accessible in terms of cost, subject matter, and venue locations.  It was recommended that Commission authorize staff to participate on the steering committee for the Festival of Learning and to support in principle the proposed partnership with Simon Fraser University.

It was recommended:

 

1.    THAT the Parks, Recreation & Culture Commission support, in principle, the partnership between Simon Fraser University as outlined in Attachment #1, subject to a more detailed identification and review of the availability of venues and other in-kind support that would be required.

 

2.  THAT staff report back to the Commission seeking final approval once the event plan is completed.

MOVED BY COMMISSIONER JANG

SECONDED BY COMMISSIONER MATRICARDI

 

"THAT the two recommendations be approved."

CARRIED UNANIMOUSLY

 

 

ii)

Special Outdoor Events 2017

 

The report requested preliminary approval for outdoor events at Deer Lake Festival Lawn and special events at Swangard Stadium. The Deer Lake Festival Lawn events include the annual Symphony in the Park, Burnaby Blues and Roots Festival and up to 8 ticketed concerts. The events at Swangard Stadium will include Burnaby Celebrates Canada Day, the annual European Festival, and up to 13 other special events.

It was recommended:

 

1.    THAT approval be granted for up to 10 outdoor events at Deer Lake Park Festival Lawn between 2017 May 01 and 2017 September 30, and up to 15 special events at Swangard Stadium between 2017 April 01 and 2017 November 01.

 

2.    THAT this report be forwarded to Council for approval.

 

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR KANG

 

"THAT the two recommendations be approved."

CARRIED UNANIMOUSLY

 

 

iii)

Community Participation in Environmental Programs

 

City of Burnaby staff and CUPE Local 23, in co-operation with local stream keeper groups, neighbourhood groups and community groups have supported annual stream and neighbourhood clean-ups as well as other restoration activities.  These community activities in Burnaby parks provide a way to undertake activities that would not be possible within the current operational work plan.

 

It was recommended:

1.    THAT this report be received for information purposes.

 

 

 

 

MOVED BY COUNCILLOR KANG

SECONDED BY COMMISSIONER PURDY

 

“THAT the recommendation be approved.”

 

CARRIED UNANIMOUSLY

 

 

iv)

Licence Agreement Renewal – Burnaby and Region Allotment Gardens Association

 

The Burnaby and Region Allotment Gardens Association is a non-profit, volunteer association that manages 372 garden plots located on 14 acres of City owned, urban agricultural land in the Big Bend area of Burnaby. The Association garden plots are well utilized by Burnaby residents and it provides a variety of education programs and gardening opportunities for the community.  The agreement for the operation of the allotment garden has expired.

 

It was recommended:

1.   THAT approval be granted for the renewal of the licence agreement with Burnaby and Region Allotment Gardens Association.

 

2.  THAT Council be requested to concur.

 

3.  THAT a copy of this report be sent to Ann Talbot, President of the Burnaby and Regional Allotment Gardens Association.

 

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COMMISSIONER LOFTUS

 

“THAT the three recommendations be approved.”

 

CARRIED UNANIMOUSLY

 

The Chair inquired regarding the history of the allotment gardens.

 

Staff will provide the information.

 

 

v)

2017 February – Parks, Recreation and Cultural Services Capital Funding Bylaw

 

The 2017-2021 Provisional Financial Plan for Parks, Recreation and Cultural Services contains eight projects to be funded from Capital Reserves.  To enable work to go ahead on these projects, approval is requested to bring down a bylaw for funding.

 

 It was recommended:

 

1.   THAT the expenditure of $1,220,000 from the 2017-2021 Provisional Financial Plan for the projects outlined in this report be approved.

 

2.   THAT Council be requested to bring down a bylaw to appropriate $1,277,010 (inclusive of GST) from Capital Reserves to finance these projects.

 

MOVED BY COMMISSIONER PURDY

SECONDED BY COMMISSIONERPEPPARD

“THAT the two recommendations be approved.”

 

CARRIED UNANIMOUSLY

Commissioner Alzner requested a breakdown of the recreation centre equipment to be financed.

 

Staff will provide the information.

 

Commissioner Loftus inquired when the covered sports box will be in the budget.

 

Staff will provide the information.

 

 

5.

NEW BUSINESS

 

 

MOVED BY COMMISSIONER JANG

SECONDED BY COMMISSIONER LOFTUS

THAT all Parks, Recreation and Culture Commissioners be nominated to attend the British Columbia Recreation and Parks Association's 2017 Symposium in Kelowna from April 05 to 07.”

 

CARRIED UNANIMOUSLY

 

Councillor Kang advised that the Environment Week will take place in May.  Nomination is open for the Environmental Awards Program.  In celebration of Canada’s 150th and Burnaby’s 125th Anniversaries this year, there is a very special theme of electric vehicles.  On May 27, there will be an assortment of electric vehicles on display and other environmental events at the City Hall.  The public is encouraged to participate in the Environment Week events.

 

 

In anticipation of new assignments for Councillors and new appointments of Commissioners by City Council, the Director thanked Commissioners Peppard and Purdy and Councillors Kang and Volkow for their insight and guidance to staff.

 

 

6.

INQUIRIES

 

Councillor Kang inquired if the recent snow storms caused any accidents or damages to playgrounds and parks.

 

The Director advised that City crews diligently salted and cleared snow off sidewalks and major infrastructure. There has been no spike in accident claims.  The biggest damage occurred in the forestry area where heavy snow caused tree branches to break off and damaged some fences.  Crews will spend the next few months clearing hazardous tree branches in parks.  Staff reported that some sidewalks and walkways in the cultural precinct sustained concrete chippings and potholes which are being assessed.  Cameron Recreation Centre went out of power for three hours one day last week when a tree fell on the power lines. 

 

Councillor Kang expressed appreciation of staff clearing the sidewalks around parks, in particular at Taylor Park and Bonsor Park, as children go to the park even on snowy days.

 

 

7.

PUBLIC COMMENTS / QUESTIONS

 

The Chair announced the beginning of the public comment/question period.  The audience was encouraged to speak to the Commission on matters of interest or concern.

 

Ms. N. Wong advised that she volunteers for the Access Advisory Committee, a sub-committee of the City’s Social Planning Committee.  Her daughter who has cerebral palsy really enjoys participating in the Adapted Programs in recreation centres.  The Recreation Credit of $184 per person in 2017 is inadequate to enroll her daughter in the program sessions which total $419.26 a year.  The Adapted Yoga, Stepping Out on the Town, Creative Connections and Shall We Dance programs are offered by staff of the Burnaby Association for Community Inclusion at a reduced rate.  It does not include her daughter’s once a week swim fee of $6 which comes to $288 a year.  She and her husband are in their 70s and on a fixed pension income.  Last year they spent $53,000 to buy a van and equip it with a lift for their daughter.  After paying for rent, food and transportation, her daughter’s Person with Disability Benefit does not leave much for recreation.  It was inquired if it is possible to reduce the Adapted Program fees or increase the Recreation Credit amount.  Toonie swims are too few and too crowded for people with disabilities.  Swim is really important for her daughter.  Burnaby has one of the best Adapted Programs available.  The instructors are accommodating and the sensitivity training for staff helps.  Ms. Wong commented that the stairs at the zero entry of the Edmonds Pool are unsuitable for people with disabilities.

 

Ms. R. Goddyn advised that her 34 year old son has multiple disabilities.  People with disabilities can only swim when there are staff to support them.  Staff time is limited.  Also, the toonie swim sessions are too noisy and overcrowded for her son who has sensory issues.

 

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER MATRICARDI

 

“THAT staff provide a report regarding the issues presented by Ms. Wong and Ms. Goddyn about the Recreation Credit Program for people with disabilities and provide information about the Adapted Program and fees as compared to other municipalities.”

CARRIED UNANIMOUSLY

 

Ms. Wong and Ms. Goddyn will receive a copy of the staff report.

 

 

Ms. I. McCutcheon thanked the Commission for the good work around the city and invited the Commissioners to the Scandinavian Centre on February 19 to see a Finnish film about Tango.  Ms. McCutcheon inquired regarding a new art gallery.

 

The Chair commented that there has been discussion about a presentation centre and perhaps within it an art gallery.  However, it will not be a project for next year.

 

Ms. McCutcheon commented that the new North Vancouver Presentation House is taking shape at the foot of Lonsdale.  The Vancouver Art Gallery is trying to expand.  Richmond has a nice art gallery and so does Surrey. The hundred year old Burnaby Art Gallery building is not representative of the city.  It would be nice for Burnaby, with the third largest collection of art in the province, to have a more representative place for art. The most eastern part of the Civic Square in Burnaby has space for a new art gallery for exhibition and international shows.  There could also be a film studio or a small theatre. The city has good community centres and swimming pools but it lacks a good art gallery with art storage space, workshop, film or theatre lecture area.  An art gallery with a restaurant and a gift shop could be a destination place.

 

Mr. G. McLaughlin invited Commissioners and everyone to attend the Western Challenge, a cycling championship event, at the Harry Jerome Sports Centre on February 24 and 25.

 

 

At the conclusion of the meeting, the Chair thanked the audience for their attendance.

 

 

 

8.

ADJOURNMENT

 

MOVED BY COUNCILLOR KANG

SECONDED BY COMMISSIONER JANG

 

"THAT the Open Commission meeting do now adjourn."

 

CARRIED UNANIMOUSLY

 

The Open Commission meeting adjourned at 7:55 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

________________________

________________________

Kathryn Matts

COMMISSION SECRETARY                  

Councillor Nick Volkow

CHAIR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

tc

p:\admin\clerical\staff\eAgenda\minutes plus\2017 02 15 open minutes