EXECUTIVE COMMITTEE OF COUNCIL

 

MINUTES

 

An Open meeting of the Executive Committee of Council was held in the Council Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Tuesday, 2019 October 01 at 3:00 p.m.

 

1.

CALL TO ORDER

 

 

PRESENT:    Councillor Sav Dhaliwal, Chair

                        Mayor Mike Hurley, Vice Chair

Councillor Paul McDonell, Member

                        Councillor James Wang, Member

 

ABSENT:       Councillor Pietro Calendino, Member

                        Councillor Nick Volkow, Member (due to illness)

 

STAFF:          Mr. Lambert Chu, City Manager

                        Mr. Dipak Dattani, Director Corporate Services

   Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Ms. Lee-Ann Garnett, Assistant Director – Long Range Planning

Mr. David Jordan, Arts Services Manager

Ms. Rebekah Mahaffey, Social Planner 2

Mr. Chad Turpin, Consultant

Ms. Nikolina Vracar, Administrative Officer 2

 

The Chair called the Open meeting to order at 3:03 p.m.

 

The Chair acknowledged the ancestral and unceded homelands of the Sḵwx̱wú7mesh and traditional hən̓q̓əmin̓əm̓ speaking people, and extended appreciation for the opportunity to hold a meeting on this shared territory.

 

 

2.

MINUTES

 

(a)

Minutes of the Executive Committee of Council Open meeting held on 2019 September 03__________________________________________ 

 

 

MOVED BY councillor mcdonell

Seconded by councillor wang

 

 

 

THAT the minutes of the Executive Committee of Council Open meeting held on 2019 September 03 be adopted.

 

CARRIED UNANIMOUSLY

3.

CORRESPONDENCE

 

(a)

Correspondence from Emma Earle

Re: Exceptional Elite Education Opportunities Scholarship Request

 

Correspondence was received from Ms. Emma Earle, Burnaby resident and ballet dancer, advising of the lack of financial support for young dancers simultaneously pursuing higher education and artistic goals. Ms. Earle encouraged the City to consider creating a scholarship or grant for aspiring artists.

 

(b)

Memorandum from the Director Finance

Re: Burnaby Arts Council Grant Request

 

A memorandum was received from the Director Finance in response to a request from the Burnaby Arts Council (BAC) for a $50,000 community grant in support of their program expansion. The BAC currently receives the following support from the City: annual community grant ($25,000); use of 6584 Canada Way property including maintenance support ($33,000); and Festivals Burnaby grants ($9,000).

 

Arising from discussion and without objection by any member, the Committee advised that the City is not able to provide the additional grant this year.

 

4.

REPORTS

 

(a)

Report from the City Clerk

Re: 2019 Christmas Lunch/Dinner Grants

 

The City Clerk submitted a report seeking authorization to award the 2019 Christmas lunch/dinner grants to Burnaby-based seniors groups.

 

The City Clerk recommended:

 

1. THAT the Committee recommend Council award a grant in the amount of $8.00 per person to Burnaby-based seniors groups applying for their 2019 Christmas lunch/dinner grants.

 

MOVED BY councillor mcdonell

Seconded by councillor wang

 

THAT the recommendation of the City Clerk be adopted.

 

CARRIED UNANIMOUSLY

 

Arising from discussion and without objection by any member, the Committee requested that staff investigate the following: when the last increase in the Christmas lunch/dinner grant amount occurred; and a potential increase of $0.50 to the grant amount in the future. 

 

Staff undertook to follow-up.

 

(b)

Report from the Director Planning and Building

Re: 2020 Lease Grants - Community Resource Centres

 

The Director Planning and Building submitted a report proposing the 2020 lease grants for non-profit tenants at the Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer Community Resource Centres.

 

The Director Planning and Building recommended:

 

1. THAT Council be requested to approve the proposed 2020 lease grants for community resource centre tenants, as outlined in Table 1, attached, of the report.

 

2. THAT Council be requested to authorize staff to make the appropriate 2020 lease renewal arrangements with Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer Community Resource Centre tenants.

 

MOVED BY mayor hurley

Seconded by councillor mcdonell

 

THAT the recommendations of the Director Planning and Building be adopted.

 

CARRIED UNANIMOUSLY

 

(c)

Report from the Director Planning and Building

Re: Truth and Reconciliation Commission of Canada - Update on 'Calls to Action' for Local Government                                                                   

 

The Director Planning and Building submitted a report providing an update on implementation of the Truth and Reconciliation Commission of Canada's Calls to Action for local governments.

 

The Director Planning and Building recommended:

 

1. THAT the Committee request Council approve an annual expenditure of up to $10,000 from the Boards, Committees and Commissions budget in order to fund reconciliation focused protocol related activities, as detailed in Section 5.2 of the report.

 

2. THAT the Committee request Council authorize staff to pursue the approach and process regarding acknowledging Indigenous territory in written documents, as outlined in Section 5.3 of the report.

 

3. THAT a copy of the report be forwarded to the Environment and Social Planning Committee and the Community Heritage Commission for information.

 

MOVED BY councillor mcdonell

Seconded by councillor wang

 

THAT the recommendations of the Director Planning and Building be adopted.

 

CARRIED UNANIMOUSLY

 

The Committee inquired regarding the implementation of the revised territorial acknowledgement, the extent of consultations with the Indigenous peoples, and implications of future potential changes to the acknowledgement language.

 

Staff advised that the territorial acknowledgement language will be standardized through the issuing of a resource guide for territorial acknowledgement, and staff have worked with local nations since 2016 to develop the language.  Further, the language will be reviewed annually through consultation with local nations to ensure that it is appropriate, and any changes will be communicated.

 

The Committee expressed appreciation for staff’s work on this matter, and noted that the territorial acknowledgement is an initial step in the City’s reconciliation efforts.

 

(d)

Report from his Worship, Mayor Hurley

Re: Burnaby Hospital Foundation Grant

 

His Worship, Mayor Hurley submitted a report requesting a grant from the Gaming Interest Reserve to the Burnaby Hospital Foundation for a new CT Scanner.

 

His Worship, Mayor Hurley recommended:

 

1. THAT the Executive Committee recommend Council approve a grant from the Gaming Interest Reserve to the Burnaby Hospital Foundation for $1.0 million for a new CT scanner, as outlined in the report.

 

2. THAT a copy of the report be sent to the Financial Management Committee for information.

 

 

 

 

MOVED BY councillor mcdonell

Seconded by councillor wang

 

THAT the recommendations of His Worship, Mayor Mike Hurley be adopted.

 

CARRIED UNANIMOUSLY

 

The Committee noted that the City is taking a more active role on matters that are not traditionally under the local government’s jurisdiction (i.e. child care and housing).

 

5.

FESTIVALS BURNABY GRANTS APPROVED TO DATE - $171,100

 

6.

NEW APPLICATIONS - FESTIVALS BURNABY

 

Neighbourhood Events

 

 

(a)

#19-N-013 - Nidhi Foundation

 

Vancouver Kannada Kuta Deepawali & Kannada Rajyotsava Celebrations

 

 

An application was received from the Nidhi Foundation for their Vancouver Kannada Kuta Deepawali (Festival of Lights) and Kannada Rajyotsava Celebrations to be held on 2019 November 03 at the Bonsor Banquet Hall,  Burnaby. The Deepawali festival highlights the good or evil battles of life; while the Kannada Rajyotsava Celebrations celebrate the formation of Karnataka state.  Kannada is the official language of Karnataka state. Small local communities celebrate these events as a socio-cultural festival focusing on its diverse rich heritage, history, music and food.

 

 

Request:

$1,850

CPA:

2018 - No Application

2017 - No Application

2016 - No Application

 

MOVED BY mayor hurley

Seconded by councillor wang

 

THAT a grant in the amount of $1,500 be awarded to the Nidhi Foundation to assist with the cost of hosting the Vancouver Kannada Kuta Deepawali (Festival of Lights) and Kannada Rajyotsava Celebrations to be held on 2019 November 03 at the Bonsor Banquet Hall.

 

carried unanimously


 

 

 

Small Scale Events

 

 

(b)

#19-S-013 - Namsadang Cultural Institute

 

World Traditional Performing Arts Festival

 

 

An application was received from the Namsadang Cultural Institute for the World Traditional Performing Arts Festival to be held on 2019 November 23 at the Leslie and  Gordon Diamond Family Auditorium, Simon Fraser University. The festival includes multicultural performances from various ethnic groups including First Nations, Korean, Indonesian and Taiwanese. In its third year, the festival focuses on commemorating Remembrance Day and acknowledging those who served Canada and devoted their lives to their country for world peace.

 

 

Request:

$3,200

CPA:

2018 - $1,000 (Small Scale Grant)

2017 - No Application

2016 - No Application

 

MOVED BY councillor wang

Seconded by mayor hurley

 

THAT a grant in the amount of $2,000 be awarded to the Namsadang Cultural Institute to assist with the cost of hosting the World Traditional Performing Arts Festival to be held on 2019 November 23 at the Leslie and Gordon Diamond Family Auditorium, Simon Fraser University.

 

carried unanimously


(c)

#19-S-014 - Korean Evergreen Seniors Society of Canada

 

BC Seniors Performing Arts Festival

 

 

An application was received from the Korean Evergreen Seniors Society of Canada for their BC Seniors Performing Arts Festival to be held on 2019 November 09 at the James Cowan Theatre, Shadbolt Center for the Arts. The festival includes performing arts such as dancing (modern and traditional) and singing (classic, pop and traditional folk songs); as well as band music. The festival promotes senior citizens' health and social engagement.

 

 

Request:

$8,000

CPA:

2018 - No Application

2017 - No Application

2016 - No Application

 

 

 

 

 

MOVED BY mayor hurley

Seconded by councillor wang

 

THAT a grant in the amount of $1,000 be awarded to the Korean Evergreen Seniors Society to assist with the cost of hosting the BC Seniors Performing Arts Festival to be held on 2019 November 09 at the James Cowan Theatre, Shadbolt Center for the Arts.

 

-       amended

 

Staff advised the Committee that the cost of renting the James Cowan Theatre for the festival is $1,500. 

 

Arising from discussion, the following motion was introduced:

 

moved by mayor hurley

seconded by councillor wang

 

THAT a grant in the amount of $1,500 be awarded to the Korean Evergreen Seniors Society to assist with the cost of hosting the BC Seniors Performing Arts Festival to be held on 2019 November 09 at the James Cowan Theatre, Shadbolt Center for the Arts.

 

carried unanimously

 

Without objection by any member, the main motion was adopted, AS AMENDED.

 

 

7.

PROGRESSIVE LIST OF GRANTS APPROVED TO DATE- $216,533

 

a)

Program Grants Approved to Date - $199,533

 

b)

Operating Grants Approved to Date - $17,000

 

8.

NEW APPLICATIONS – COMMUNITY GRANTS

 

a)

#19.48. Pro Motion Research Institute and the Fortius Foundation

 

KidsMove Schools

 

 

An application was received from the Pro Motion Research Institute and the Fortius Foundation requesting a grant in support of the KidsMove Schools program in 2019/2020. The 10 week program provides inclusive physical and health education; and builds skills, confidence and enjoyment in physical activity for 450 Burnaby elementary school students (ages 9 to 12). Participants have different physical and cognitive abilities, and some of them are from refugee families. The two-hour sessions at Fortius Sport and Health facility include a warm-up, series of activity and learning stations, and a large group activity. The program benefits at least 18 school teachers as well by furthering their knowledge to deliver physical and health education program to students of different physical abilities.

 

 

Request:

$25,000

CPA:

2018 – No Application

2017 – Denied

2016 – No Application

 

MOVED BY MAYOR HURLEY

Seconded by councillor WANG

 

THAT a grant in the amount of $15,000 be awarded to the Pro Motion Research Institute and the Fortius Foundation in support of the KidsMove Schools program in 2019/2020.

 

carried unanimously

 

 

b)

#19.49. Burnaby Hospital Foundation

 

Annual Gala

 

 

An application was received from the Burnaby Hospital Foundation requesting a grant in support of their annual gala to be held on 2019 November 15 at the Delta Hotels Burnaby Conference Centre. The event’s theme is Nashville Nights, country music pilgrimage, and it includes a cocktail reception, multi-course meal, live entertainment, dancing, live and silent auctions, raffle, and guests’ donations. The gala raises awareness and funds in support of the Hospital (i.e. medical equipment, patient care, and innovative and educational programs). The event will be attended by over 300 guests, including sponsors, physicians, corporate leaders, elected officials, and benefactors and hospital patrons. The majority of the guests reside in Burnaby; while the majority of the sponsors have business in the community. The Hospital serves over 200,000 patients per year.

 

 

Request:

$25,000 

CPA:

2018 – No Application

2017 – No Application

2016 – No Application

 

MOVED BY MAYOR HURLEY

Seconded by councillor MCDONELL

 

THAT this grant application be DENIED.

 

carried unanimously

 

 

 

 

 

 

c)

#19.50. The Heights Neighbourhood Association

 

Burnaby Heights Art Crawl

 

 

An application was received from the Heights Neighbourhood Association requesting a grant in support of Burnaby Heights Art Crawl on Hastings Street held on 2019 September 28 from 11 a.m. to 4 p.m. This free event featured local artists; allowed the public to view, purchase, and enjoy artwork created for the community; and encouraged community building and appreciation for local art. The event included an all artists gallery based at Burnaby North Neighbourhood House, which featured two to three pieces of artwork from each artist. Approximately 500 residents were expected to attend the event.

 

 

Request:

$5,000

CPA:

2018 – No Application

2017 – No Application

2016 – No Application

 

MOVED BY councillor WANG

Seconded by MAYOR HURLEY

 

THAT a grant in the amount of $2,500 be awarded to the Heights Neighbourhood Association to assist with the cost of hosting the Burnaby Heights Art Crawl held on 2019 September 28 on Hastings Street.

 

carried unanimously

 

 

 

 

d)

#19.51. Dutch Liberation 2020 Canadian Society

 

75th Commemorative European Liberation

 

 

An application was received from the Dutch Liberation 2020 Canadian Society requesting a grant in support of the 75th Commemorative European Liberation. The project includes a candlelight commemorative vigil to be held on 2020 May 02. Further, the Society will provide 75 “Canadian Liberator” tulip bulbs to each participating elementary school to plant in their school gardens through the “Celebrating Liberation with Planting a Promise” educational initiative. The project’s goal is to honour Canada’s veterans and educate residents. At least 17 Burnaby elementary schools are expected to participate in the initiative.

 

 

Request:

$2,500

CPA:

2018 - No Application

2017 - No Application

2016 - No Application

 

 

 

 

 

 

MOVED BY MAYOR HURLEY

Seconded by councillor WANG

 

THAT a grant in the amount of $2,500 be awarded to the Dutch Liberation 2020 Canadian Society in support of the 75th Commemorative European Liberation project in 2020.

 

carried unanimously

 

 

9.

NEW BUSINESS

 

Councillor Wang – Notice of Motion - City’s Community Spirit Award

 

Councillor Wang provided the Committee with the following Notice of Motion:

 

“THAT staff investigate the feasibility of the City providing an annual bursary to one outstanding student in each public Burnaby high school who has participated in a City supported program for or with the Burnaby School District, and who requires financial assistance in attending a post-secondary institution in Canada.”

 

Without objection by any member, the Notice of Motion was waived and the motion was before the Committee:

 

MOVED BY COUNCILLOR WANG

SECONDED BY MAYOR HURLEY

 

THAT staff investigate the feasibility of the City providing an annual bursary to one outstanding student in each public Burnaby high school who has participated in a City supported program for or with the Burnaby School District, and who requires financial assistance in attending a post-secondary institution in Canada.

 

CARRIED UNANIMOUSLY

 

The Committee requested that staff investigate the bursary amount and criteria.

 

Staff undertook to follow-up.

 

10.

INQUIRIES

 

There were no inquiries brought before the Committee at this time.

 

 

 

 

 

11.

ADJOURNMENT

 

MOVED BY councillor MCDONELL

Seconded by councillor WANG

 

THAT the Open Committee meeting do now adjourn.

 

CARRIED UNANIMOUSLY

 

The Open Committee meeting adjourned at 4:02 p.m.

 

 

 

 

 

 

 

 

 

__________________________

____________________________

Nikolina Vracar

Councillor Sav Dhaliwal

Administrative Officer 2

Chair