PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2016 January 20

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2016 January 20 at 6:50 p.m. followed immediately by a “Closed” meeting from which the public was excluded.  At the conclusion of the “Closed meeting, the “Open” meeting was reconvened at 7:05 p.m. in the Council Chambers.

1.

CALL TO ORDER

PRESENT:

Councillor A. Kang, Acting Chair

Commissioner K. Alzner

Commissioner J. Jang

Commissioner L. Loftus

Commissioner L. Matricardi

Commissioner W. Peppard

Commissioner K. Purdy

School Trustee K. Chen

ABSENT:

Councillor N. Volkow

STAFF:

Mr. D. Ellenwood, Director Parks, Recreation & Cultural Services

Mr. D. Hunter,  Assistant Director - Parks

Mr. D. O'Connor,  Assistant Director - Golf Operations

Mr. D. Nokony,  Assistant Director - Cultural Services

Mr. C. Collis, Assistant Director - Recreation

Mr. D. Pelletier,  Manager - Business Operations

Ms. H. Edwards,  Manager - Parks, Planning, Design & Development

Mr. J. Schumann, Planner - Planning and Building

Ms. K. Matts, Acting Commission Secretary

Ms. T. Cheng,  Recording Secretary

The Chair called the meeting to order.

MOVED BY Commissioner J. Jang

SECONDED BY Commissioner L. Loftus

THAT the ‘Open’ Commission meeting do now reconvene.

The 'Open' Commission meeting reconvened in the Council Chambers at 7:05 p.m.

2.

MINUTES

a)

Minutes of the Open Meeting of the Parks, Recreation and Culture Commission held on 2015 December 18.

MOVED BY Commissioner J. Jang

SECONDED BY Commissioner L. Loftus

THAT the minutes of the 'Open' Commission meeting held on 2015 December 16 be now adopted.

3.

CORRESPONDENCE

MOVED BY Commissioner L. Matricardi

SECONDED BY Commissioner L. Loftus

THAT the correspondence be received.

a)

Burnaby Barracudas
Re:   Request for Financial Assistance

Correspondence was received from Angela Battiston, 1st Vice President, Burnaby Barracudas, requesting financial assistance.  Staff advised that representatives of the Barracudas Summer Aquatics Club will be contacted to further discuss this request.  Staff will then investigate the request and prepare a report for Commission consideration.

4.

DIRECTOR'S REPORT

The Director Parks, Recreation and Cultural Services submitted his Report No. 1, dated 2016 January 20, covering items 1-6.

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner L. Loftus

THAT the Director’s Report be received.

CARRIED UNANIMOUSLY

i)

Cameron North East Community Open House

Staff are planning an Open House at Lougheed Mall on 2016 January 30 to promote the facilities and services of the North East Community, and educate the community about the benefits of our services.  There will be free activities throughout the Open House to promote our services.  Prize draws are planned as part of the Open House.

The Director Parks, Recreation & Cultural Services recommended:

1.    THAT approval be given tp provide one annual BeActive, one 4-month BeActive, and 5-one month BeActive passes as draw prizes at the Cameron North East Community Open House at Lougheed Mall on Saturday, 2016 January 30.

MOVED BY Commissioner W. Peppard

SECONDED BY Commissioner L. Matricardi

THAT the recommendation of the Director Parks, Recreation and Cultural Services be adopted.

ii)

Special Outdoor Events 2016

Every year special events are planned at two signature outdoor venues in Burnaby.  The concerts and festivals for Deer Lake Festival Lawn and the special events at Swangard Stadium where amplified sound is involved are regulated by number and frequency.

The Director Parks, Recreation & Cultural Services recommended:

1.  THAT approval be granted for up to 10 outdoor events at Deer Lake Park Festival Lawn between 2016 May 01 and 2016 September 30, and up to 15 special events at Swangard Stadium between 2016 April 01 and 2016 November 01.

2.  THAT this report be advanced to City Council for approval.

MOVED BY Commissioner J. Jang

SECONDED BY Commissioner K. Alzner

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

iii)

Burnaby Minor Lacrosse Club Fee Waiver Request - Jack Crosby All Star Novice Tournament

Correspondence was received from Debbie Heard, Tournament Co-ordinator for the 2016 Jack Crosby Novice All Star Tournament, requesting a fee waiver for the use of three City arenas for the tournament from 2016 July 07 to 10.  The additional staff cost will be covered by the Burnaby Minor Lacrosse Club.

The Director Parks, Recreation & Cultural Services recommended:

1.     THAT Burnaby Minor Lacrosse Club be granted a fee waiver for the use of Bill Copeland Sports Complex and Burnaby Lake and Kensington Arena for the 2016 Jack Crosby Novice All Star Tournament.

2.    THAT a copy of this report be sent to Ms. Debbie Heard, Burnaby Minor Lacrosse Club Secretary (BMLC) and Jack Crosby Tournament Co-ordinator.

MOVED BY Commissioner L. Loftus

SECONDED BY Commissioner L. Matricardi

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

iv)

Amendment to Bylaw #13475 - Burnaby Recreation Fees & Admissions Bylaw 2015

Staff recommended amendment of the wording in the Burnaby Recreation Fees & Admissions Bylaw 2015, Bylaw #13475, Schedule 'A', Section XIX - Food Services. 

The Director Parks, Recreation & Cultural Services recommended:

1.    THAT the Commission recommends Council amend the wording in Bylaw #13475, Schedule "A", Section XIX - Food Services to read "Prices for food products and services are established according to industry practice and market acceptance".

MOVED BY Commissioner L. Loftus

SECONDED BY Commissioner L. Matricardi

THAT the recommendation of the Director Parks, Recreation and Cultural Services be adopted.

v)

Licence Agreement - Burnaby Sailing Association

The Burnaby Sailing Association is a not-for-profit small craft sailing and paddling organization in operation at Barnet Marine Park since the late 1970's.  It has approximately 100 members.  The Association provides an affordable facility for non-motorized recreational boating and sailing on the waters of Burrard Inlet and Indian Arm.  It also provides for low-cost storage of privately owned canoes, kayaks, rowboats and small sailboats.  Its five year licence agreement for the occupation of the compound in the park is set to expire.

The Director Parks, Recreation & Cultural Services recommended:

1.     THAT approval be given to renew a licence agreement with the Burnaby Sailing Association for an additional five year term beginning the 1st day of March 2016 and ending on the 29th day of February 2021 under the terms and conditions outlined in this report.

2.     THAT Council be requested to concur.

MOVED BY Commissioner K. Purdy

SECONDED BY Commissioner W. Peppard

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

vi)

2016 January - Parks, Recreation & Cultural Services Capital Funding Bylaw

The 2016-2020 Provisional Financial Plan for Parks, Recreation and Cultural Services contains 22 projects to be funded from Capital Reserves.  It is requested that a bylaw be brought down to fund the projects.

The Director Parks, Recreation & Cultural Services recommended:

1.     THAT the expenditure of $2,305,000 from the 2016-2020 Provisional Financial Plan for the projects outlined in this report be approved.

2.     THAT Council be requested to bring down a bylaw to appropriate $2,412,710 (inclusive of GST) from Capital Reserves to finance these projects.

MOVED BY Commissioner L. Matricardi

SECONDED BY Commissioner W. Peppard

THAT the recommendations of the Director Parks, Recreation and Cultural Services be adopted.

5.

NEW BUSINESS

Commissioner Jang inquired regarding the Commission's inaugural meeting for 2016.

The Director Parks, Recreation & Cultural Services advised that the inaugural meeting will be held in February when the new Commissioner will be appointed by Council.

Commissioner Jang inquired regarding the Pat Quinn Classic Christmas Tournament.

Staff advised that the feedback was very successful.  Comments about Bill Copeland Sports Centre were positive.  Thirty-four teams with 680 athletes and over 50 scouts attended the tournament.  $15,000 was raised for the Pat Quinn Legacy Fund.

Commissioner Peppard expressed disappointment with the coverage in the local newspaper.

Commissioner Alzner commented that the tournament was exciting.  However, in view of the City’s fee waiver, more than $15,000 could have been raised for the Pat Quinn Legacy Fund.

Councillor Kang inquired if more Grade 5 students are using the free participation program offered by the Parks, Recreation and Cultural Services and suggested that notices be given to students to bring to their parents.

Staff will provide an update on the program.

MOVED BY COMMISSIONER W. PEPPARD

SECONDED BY COMMISSIONER L. MATRICARDI

"THAT all Parks, Recreation and Culture Commissioners be nominated to attend the British Columbia Recreation and Parks Association's 2016 Symposium in Whistler from April 27 to 29."

CARRIED UNANIMOUSLY

6.

INQUIRIES

Commissioner Loftus inquired regarding the plan for a covered sports box.

The Director Parks, Recreation & Cultural Services advised that the Central Valley development plan will be presented to the Commission for consideration.

School Trustee Chan advised that due to a conflict with her School meeting schedule, another School Trustee will alternate with her in attending Parks, Recreation and Culture Commission meetings.

7.

ADJOURNMENT

MOVED BY COMMISSION MATRICARDI

SECONDED BY COMMISSIONER JANG

THAT the 'Open' Commission meeting do now adjourn.

CARRIED UNANIMOUSLY

The 'Open' Commission meeting adjourned at 7:30 p.m.

___________________________                                  ________________________

Kathryn Matts                                                                  Councillor Nick Volkow

ACTING COMMISSION SECRETARY                           CHAIR