FINANCIAL MANAGEMENT COMMITTEE MINUTES

 

Tuesday, 2015 September 15

 

An ‘Open’ meeting of the Financial Management Committee was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Tuesday, 2015 September 15 at 5:30 PM.

 

                                                                     

1.

CALL TO ORDER

 

 

            PRESENT:    Councillor Dan Johnston, Chair  

                                    Councillor Colleen Jordan, Vice Chair  

                                    Councillor Paul McDonell, Member

 

            STAFF:          Mr. Lambert Chu, Deputy City Manager

                                    Mr. Lou Pelletier, Director Planning and Building

                                    Ms. Denise Jorgenson, Director Finance

                                    Mr. Leon Gous, Director Engineering

                                    Ms. Edel Toner-Rogala, Chief Librarian

                                    Ms. Blanka Zeinabova, Administrative Officer

 

The Chair called the Open meeting to order at 5:32 p.m.

 

 

2.

MINUTES

 

 

a)

Minutes of the Open meeting of the Financial

Management Committee held on 2015 June 25

 

 

MOVED BY COUNCILLOR mcdonell

SECONDED BY COUNCILLOR jordan 

 

THAT the minutes of the 'Open' meeting of the Financial Management Committee held on 2015 June 25 be adopted.

 

                                                                                             CARRIED UNANIMOUSLY

 

 

 

 

 

 

 

 

3.

REPORTS

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor jordan 

 

THAT the report be received.

 

                                                                                             CARRIED UNANIMOUSLY

 

a)

Report from the Chief Librarian

Re: 2015 Library Vehicle and RFID Conversion

Project Completion Bylaw Funding Request

 

 

The Chief Librarian submitted a report seeking funding approval for a Library vehicle and completion of the Radio Frequency Identification (RFID) conversion project.

The Chief Librarian recommended:

1. THAT the Financial Management Committee recommend Council authorize staff to bring down a Capital Reserves bylaw in the amount of $109,950 (inclusive of GST of $4,950) to finance two projects, as outlined in this report.

 

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

 

THAT the recommendation of the Chief Librarian be adopted.

 

                                                                                             CARRIED UNANIMOUSLY

 

4.

NEW BUSINESS

 

           

            Councillor Jordan

           

MOVED BY councillor jordan

SECONDED BY councillor mcdonell

 

THAT the Financial Management Committee request staff to prepare a report for the Committee’s consideration outlining the impact of the recent wind storm, and also the stage 3 watering restrictions on the City infrastructure and provide the Committee and Council with recommendations as to the advisability, feasibility and budgetary implications of potential remedies to reduce the impact in the future.

 

                                                                                             CARRIED UNANIMOUSLY

 

 

 

 

            This report should cover matters such as the following, and include the other       topics that staff wish Council to consider during the upcoming budget process:

·         the loss of power to IT systems;

·         the loss of power to pump stations and failure of backup systems;

·         the implications of City facilities being ‘down’ for protracted periods;

·         the implications for fire dispatch, and fire response when power lost;

·         policing issues related to loss of all power to major intersection controls;

·         significant loss of plant material both from storm, and also imposed stage 3 water restriction regulations.

 

            Councillor Johnston recommended that the report also include any positive         outcomes and successes.

 

            Staff advised that debriefing with several departments affected by the wind storm            took place, some information has been already gathered and internal action plan        is being worked on.  There have been some strengths and weaknesses identified            (long term and short term) and a report will be submitted to the Committee in the            near future.  Mr. Chu also gave credit to many contractors who were quick to       respond to the City’s requests.

 

            Councillor Jordan expressed concerns with impact on the City when other           businesses or facilities loose power (i.e. high rise apartment buildings with             no water, no heat, no elevator, difficult access to medical assistance for seniors,         etc.). 

 

            Councillor Jordan further inquired regarding BC Hydro priorities and noted that   Hilton Hotel and Metrotown Library were the last places to get power.

 

            Staff noted that the City register with BC Hydro priority buildings, such as fire       halls and RCMP building; however, this is a good time to update a list and ensure     that critical facilities have power.

 

            Councillor Johnston suggested that libraries and recreation centres should be on           the priority list, as these are the places people would be evacuated or gathered in       case of earthquake or another disaster.  Further, Councillor Johnston suggested       to identify priority, multi-lane and large intersections.

 

            Staff undertook to report back to the Committee.

 

 

            Ms. Denise Jorgenson

 

            The Director Finance submitted a memorandum providing information and           seeking direction in response to a motion made at the Open Financial   Management  Committee  meeting  on  2015  June  25  regarding  a resolution to

 

 

            amend the Workers Compensation Act which currently excludes compensation coverage for elected officials within BC municipalities.

 

            The individual insurance plans were provided by the Director Finance as an        alternative to address the matter of loss of income.

           

            Arising from discussion, the Committee requested staff provide more information            on insurance plans and report back to the Committee.

 

 

5.

INQUIRIES

 

 

            There were no inquiries brought before the Committee at this time.

 

 

6.

CLOSED

 

 

Public excluded according to Sections 90 and 92 of the Community Charter

 

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

 

THAT this meeting do now recess.

 

                                                                                             CARRIED UNANIMOUSLY

 

The meeting recessed at 6:04 p.m.

 

MOVED BY councillor mcdonell

SECONDED BY councillor jordan 

 

THAT this meeting do now reconvene.

 

                                                                                             CARRIED UNANIMOUSLY

 

The meeting reconvened at 6:38 p.m.

 

 

7.

ADJOURNMENT

 

 

MOVED BY councillor mcdonell 

SECONDED BY councillor jordan

 

THAT this Open Committee meeting do now adjourn.

 

                                                                                             CARRIED UNANIMOUSLY

 

 

The Open meeting adjourned at 6:39 p.m.

 

 

 

 

 

 

 

 

 

 

________________________

________________________

Blanka Zeinabova

ADMINISTRATIVE OFFICER                  

Councillor Dan Johnston

CHAIR

 

No Item Selected