FINANCIAL
MANAGEMENT COMMITTEE MINUTES
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Tuesday, 2015 September
15
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An ‘Open’ meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City Hall,
4949 Canada Way, Burnaby, B.C. on Tuesday, 2015 September 15 at 5:30 PM.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Leon Gous, Director Engineering
Ms.
Edel Toner-Rogala, Chief Librarian
Ms.
Blanka Zeinabova, Administrative Officer
The
Chair called the Open meeting to order at 5:32 p.m.
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MOVED BY COUNCILLOR mcdonell
SECONDED BY COUNCILLOR jordan
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THAT the minutes of the 'Open' meeting
of the Financial Management Committee held on 2015 June 25 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the report be received.
CARRIED UNANIMOUSLY
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The Chief Librarian
submitted a report seeking funding approval for a Library vehicle and
completion of the Radio Frequency Identification (RFID) conversion project.
The
Chief Librarian recommended:
1. THAT the Financial Management
Committee recommend Council authorize staff to bring down a Capital Reserves
bylaw in the amount of $109,950 (inclusive of GST of $4,950) to finance two
projects, as outlined in this report.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the recommendation of the Chief Librarian be adopted.
CARRIED UNANIMOUSLY
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Councillor
Jordan
MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT the Financial Management
Committee request staff to prepare a report for the Committee’s consideration
outlining the impact of the recent wind storm, and also the stage 3 watering
restrictions on the City infrastructure and provide the Committee and Council
with recommendations as to the advisability, feasibility and budgetary
implications of potential remedies to reduce the impact in the future.
CARRIED UNANIMOUSLY
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This report should cover
matters such as the following, and include the other topics that staff
wish Council to consider during the upcoming budget process:
·
the
loss of power to IT systems;
·
the
loss of power to pump stations and failure of backup systems;
·
the
implications of City facilities being ‘down’ for protracted periods;
·
the
implications for fire dispatch, and fire response when power lost;
·
policing
issues related to loss of all power to major intersection controls;
·
significant
loss of plant material both from storm, and also imposed stage 3 water
restriction regulations.
Councillor Johnston recommended
that the report also include any positive outcomes and successes.
Staff advised that
debriefing with several departments affected by the wind storm took
place, some information has been already gathered and internal action plan is
being worked on. There have been some strengths and weaknesses identified (long
term and short term) and a report will be submitted to the Committee in the near
future. Mr. Chu also gave credit to many contractors who were quick to respond
to the City’s requests.
Councillor Jordan
expressed concerns with impact on the City when other businesses or
facilities loose power (i.e. high rise apartment buildings with no
water, no heat, no elevator, difficult access to medical assistance for
seniors, etc.).
Councillor Jordan further inquired
regarding BC Hydro priorities and noted that Hilton Hotel and Metrotown
Library were the last places to get power.
Staff noted that the City
register with BC Hydro priority buildings, such as fire halls and RCMP
building; however, this is a good time to update a list and ensure that
critical facilities have power.
Councillor Johnston suggested
that libraries and recreation centres should be on the priority list,
as these are the places people would be evacuated or gathered in case of
earthquake or another disaster. Further, Councillor Johnston suggested to
identify priority, multi-lane and large intersections.
Staff undertook to report
back to the Committee.
Ms. Denise Jorgenson
The Director Finance
submitted a memorandum providing information and seeking direction in
response to a motion made at the Open Financial Management Committee meeting
on 2015 June 25 regarding a resolution to
amend the Workers
Compensation Act which currently excludes compensation coverage for elected officials
within BC municipalities.
The individual insurance
plans were provided by the Director Finance as an alternative to address
the matter of loss of income.
Arising from discussion,
the Committee requested staff provide more information on insurance
plans and report back to the Committee.
There
were no inquiries brought before the Committee at this time.
MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
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The
meeting recessed at 6:04 p.m.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
this meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
meeting reconvened at 6:38 p.m.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
this Open Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open meeting adjourned at 6:39 p.m.
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________________________
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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