COUNCIL MEETING MINUTES

Monday, 2018 February 26

An Open meeting of the City Council was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2018 February 26 at 7:00 p.m.

1.

CALL TO ORDER

PRESENT:

Councillor Colleen Jordan, Chair

Councillor Pietro Calendino

Councillor Sav Dhaliwal

Councillor Dan Johnston

Councillor Paul McDonell

Councillor Nick Volkow

Councillor James Wang

ABSENT:

STAFF:

His Worship, Mayor Derek R. Corrigan (due to illness)

Mr. Lambert Chu, City Manager

Mr. Dipak Dattani, Director Corporate Services

Mr. Leon Gous, Director Engineering

Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Lou Pelletier, Director Planning & Building

Mr. Dave Critchley, Director Public Safety & Community Services

Ms. May Leung, City Solicitor

Ms. Kate O’Connell, City Clerk

Ms. Blanka Zeinabova, Administrative Officer  

The Open Council meeting was called to order at 7:02 p.m.

2.

MINUTES

A)

Open Council Meeting held 2018 February 05

MOVED BY councillor johnston           

SECONDED BY councillor calendino

THAT the minutes of the Open Council meeting held on 2018 February 05 be now adopted.

CARRIED UNANIMOUSLY

3.

PROCLAMATION

A)

Black History Month (2018 February)

Councillor Dhaliwal, on behalf of His Worship, Mayor Derek R. Corrigan proclaimed 2018 February as "Black History Month" in the City of Burnaby.

4.

REPORTS

MOVED BY councillor calendino

SECONDED BY councilloR VOlkow

THAT Council do now resolve itself into a Committee of the Whole.

CARRIED UNANIMOUSLY

A)

Financial Management Committee

Re: 2018 - 2022 Provisional Financial Plan

The   Financial   Management   Committee   submitted a report providing the 2018 - 2022 Provisional Financial Plan.

The Financial Management Committee recommended:

1.            THAT Council receive the 2018 - 2022 Provisional Financial Plan.

MOVED BY councillor Johnston           

SECONDED BY councillor Calendino

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

Council noted that the Financial Plan incorporates a 1.5% property tax increase, which is required to maintain and enhance current service levels, and water and sewer rates remain unchanged.

B)

Financial Management Committee

Re: Property Tax System Replacement Project

The Financial Management Committee submitted a report seeking a Capital Reserve Fund Bylaw to finance the Property Tax System Replacement Project.

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $2,568,000 to finance the Property Tax System Replacement Project, as outlined in this report.

MOVED BY councillor Johnston           

SECONDED BY councillor McDonell

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

C)

Financial Management Committee

Re: Burnaby Festival of Learning

The Financial Management Committee submitted a report seeking Committee approval to use the Operating Gaming Reserve to support marketing and programming costs for the 2018 Burnaby Festival of Learning from May 5 to 12.

The Committee approved the use of $50,000 from the Gaming Interest Reserve.

The Financial Management Committee recommended:

1.            THAT Council receive this report for information.

2.            THAT a copy of this report be forwarded to the Parks, Recreation and Culture Commission and the Burnaby Public Library Board for information.

MOVED BY councillor johnston           

SECONDED BY councillor Wang

THAT the recommendations of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

D)

Financial Management Committee

Re: Contract Award - South Burnaby Ice Arena

The Financial Management Committee submitted a report seeking Council’s approval to enter into a consulting agreement with HCMA Architecture + Design for the detailed design and contract administration of the South Burnaby Ice Arena.

The Financial Management Committee recommended:

1.            THAT Council award a contract in the amount of $2,930,873 including GST of $139,565 to the consulting firm of HCMA Architecture + Design for the detailed design and contract administration for the South Burnaby Ice Arena project.

MOVED BY councillor johnston           

SECONDED BY councillor mcdonell

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

E)

Financial Management Committee

Re: 2018 February Engineering Capital Infrastructure Bylaw Funding Request – Infrastructure                                                 

The Financial Management Committee submitted a report seeking funding for the 2018 Engineering capital infrastructure projects.

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $2,704,000, the use of Sanitary Sewer Reserves in the amount of $2,311,000 and the use of Water Works Reserves in the amount of $5,522,900 to finance Engineering capital infrastructure projects, as outlined in this report.

MOVED BY councillor johNston

SECONDED BY councillor Volkow

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

F)

Financial Management Committee

Re: RCMP 2018 Capital Projects January Funding Request

The Financial Management Committee submitted a report seeking a Capital Reserve  Fund  Bylaw  to  finance  the  capital  projects  identified  in  this report.

The Financial Management Committee recommended:

1.            THAT Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $1,200,000 to finance the projects, as outlined in this report.

MOVED BY councillor JOHNSTON

SECONDED BY councillor calendino

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

G)

Financial Management Committee

Re: Deer Lake Renovation Projects Capital Funding Request

The Financial Management Committee submitted a report seeking a Capital Reserve  Fund  Bylaw  to  finance  the  capital  projects  identified  in  this report.

The Financial Management Committee recommended:

1.            THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $210,000 to finance the projects, as outlined in this report.

MOVED BY councillor johnston           

SECONDED BY councillor Volkow

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

H)

Financial Management Committee

Re: Grant Applications                     

The Financial Management Committee submitted the following Grant Applications for Council consideration:

The Financial Management Committee recommended:

1.            THAT Council approve the grant recommendations, as outlined in this report.

2.            THAT the grant application #18.09. – Consulate General of the Republic of Korea be denied.

MOVED BY councillor johnston           

SECONDED BY councillor Calendino

THAT the recommendations of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

I)

Financial Management Committee

Re: Festivals Burnaby Grant Program Applications

The Financial Management Committee submitted the following Festivals Burnaby grant applications for Council consideration:

The Financial Management Committee recommended:

1.            THAT Council approve the Festivals Burnaby grant recommendations, as outlined in this report.

MOVED BY councillor johnston           

SECONDED BY councillor mcdonell

THAT the recommendation of the Financial Management Committee be adopted.

CARRIED UNANIMOUSLY

J)

Sustainable City Advisory Committee

Re: Development of Green Building Policy for Burnaby

The Sustainable City Advisory Committee submitted a report outlining a process for development of Green Building Policy in support of the approved Environmental Sustainability Strategy (ESS) and Community Energy and Emissions Plan (CEEP).

The Sustainable City Advisory Committee recommended:

1.            THAT Council approve the process for development of the Green Building Policy in support of Burnaby’s approved ESS and CEEP, as outlined in this report.

MOVED BY councillor Dhaliwal

SECONDED BY councillor Volkow

THAT the recommendation of the Sustainable City Advisory Committee be adopted.

CARRIED UNANIMOUSLY

K)

City Manager's Report, 2018 February 26

The City Manager submitted a report dated 2018 February 26 on the following matters:

5.

MANAGER'S REPORTS

1.

DRINKING WATER CONSERVATION PLAN

The City Manager submitted a report from the Director Engineering informing Council of the amendments approved by Metro Vancouver to the Drinking Water Conservation Plan, and requesting that Council direct the City Solicitor to amend the City's Waterworks Regulation Bylaw and Bylaw Notice Enforcement Bylaw.

The City Manager recommended:

1.            THAT Council direct the City Solicitor to amend:

a.          the Waterworks Regulation Bylaw, Schedule B, to implement the changes to the Drinking Water Conservation Plan, as outlined in Section 2.0 of this report; and

b.          the Bylaw Notice Enforcement Bylaw to implement penalties for the restrictions in the updated Drinking Water Conservation Plan, add penalties for certain provisions in the Waterworks Regulation Bylaw and update the list of Screening Officers and Bylaw Enforcement  Officers,  as  outlined  in  Section  3.0  of  this  report.

2.            THAT a copy of this report be forwarded to the Sustainable City Advisory Committee.

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

THAT the recommendations of the City Manager be adopted.

CARRIED UNANIMOUSLY

2.

METROTOWN DOWNTOWN PLAN
3925 KINGSWAY AND 5715 JERSEY AVENUE
RESPONSE TO DELEGATION                            

The City Manager submitted a report from Director Planning and Building responding to Mr. Fleming with information on the Metrotown Downtown Plan as it  relates  to  the  subject  property  at  3925 Kingsway  and  5715  Jersey Avenue.

The City Manager recommended:

1.            THAT a copy of this report be sent to Mr. Fleming and the Strata Council of 3925 Kingsway and 5715 Jersey Avenue.

2.            THAT Council receive this report for information.

MOVED BY councillor johnston

SECONDED BY councillor calendino

THAT the recommendations of the City Manager be adopted.

CARRIED UNANIMOUSLY

3.

BURNABY FARMERS' MARKET - 4949 CANADA WAY

The City Manager submitted a report from the Director Public Safety and Community Services seeking Council approval for the 2018 Farmers' Market Season at Burnaby City Hall - north parking lot.

The City Manager recommended:

1.            THAT Council authorize staff to enter into a Licence Agreement with Artisan Farmers' Market Society, to operate a weekly market in the City Hall north parking lot for the 2018 summer season.

MOVED BY councillor johnston

SECONDED BY councillor mcdonell

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

4.

NAGAR KIRTAN PARADE – SATURDAY, 2018 APRIL 07

The City Manager submitted a report from the Director Engineering seeking Council approval for the Nagar Kirtan Parade.

The City Manager recommended:

1.            THAT Council approve the parade as discussed in this report.

2.            THAT the coordinator of the event, Bill Basra, president of Shri Guru Ravidass Sabha, 7271 Gilley Ave, Burnaby, BC VSJ 4W9, be sent a copy of this report.

MOVED BY councillor mcdonell           

SECONDED BY councillor johnston

THAT the recommendations of the City Manager be adopted.

CARRIED UNANIMOUSLY

5.

ANNUAL YOUTH WEEK BLOCK PARTY

The City Manager submitted a report from the Director Engineering seeking Council approval for a road closure.

The City Manager recommended:

1.            THAT Council approve the road closure for the Annual Youth Week Block Party, as outlined in this report.

2.            THAT the coordinator of the event, Seth Cunningham, Youth Centre Supervisor - South Central Youth Centre, Burnaby Parks, Recreation and Cultural Services, 6749 Nelson Ave, Burnaby BC V5J IC5 be sent a copy of this report.

MOVED BY councillor mcdonell           

SECONDED BY councillor Calendino

THAT the recommendations of the City Manager be adopted.

CARRIED UNANIMOUSLY

6.

BUILDING PERMIT TABULATION REPORT NO. 1
FROM 2018 JANUARY 01 - 2018 JANUARY 31     

The City Manager submitted a report from the Director Planning and Building providing Council with information on construction activity as reflected by the building permits that have been issued for the subject period.

The City Manager recommended:

1.            THAT this report be received for information purposes.

MOVED BY councillor Mcdonell           

SECONDED BY councillor Volkow

THAT the recommendation of the City Manager be adopted.

CARRIED UNANIMOUSLY

7.

REZONING REFERENCE #17-37
PRIVATE LIQUOR STORE          

The City Manager submitted a report from the Director Planning and Building seeking Council authorization to forward this application to a Public Hearing on  2018 March 27.

The City Manager recommended:

1.            THAT  a  Rezoning  Bylaw  be  prepared  and  advanced  to First Reading on 2018 March 12 and to a Public Hearing on 2018 March 27 at 7:00 p.m.

2.            THAT the following be established as prerequisites to the completion of the rezoning:

a)            The submission of a suitable plan of development.

b)            The granting of Section 219 Covenants, including but not necessarily limited to ensuring that operating hours are maintained as described in Section 3.2.3 of this report, permitting only C1 Commercial District and Licensee Retail Store (LRS) uses; and prohibiting the sale of any cannabis products.

c)            The provision of any necessary statutory rights-of-way, easements and/or covenants.

MOVED BY councillor mcdonell           

SECONDED BY councillor calendino

THAT the recommendations of the City Manager be adopted.

CARRIED

(opposed: Councillor Dhaliwal)

MOVED BY councillor Mcdonell           

SECONDED BY councillor calendino

THAT the Committee now rise and report.

CARRIED UNANIMOUSLY

MOVED BY councillor Johnston

SECONDED BY councillor Calendino

THAT the report of the Committee be now adopted.

CARRIED UNANIMOUSLY

6.

BYLAWS

First, Second and Third Reading

A)

Burnaby Local Area Service Construction (Project #18-701) Bylaw No. 2, 2018

#13843

B)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 4, 2018

#13844

MOVED BY councillor Wang

SECONDED BY councillor Calendino

THAT Bylaw No. 13843 and 13844 be now introduced and read three times.

CARRIED UNANIMOUSLY

Consideration and Third Reading

C)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 20, 2017 - Rez. #16-51 (Portion of 9855 Austin Road)

#13754

D)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 29, 2017 - Rez. #16-52 (Portion of 9855 Austin Road)

#13785

E)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 42, 2017 - Rez. #17-19 (8339 Eastlake Drive)

#13827

F)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 43, 2017 - Rez. #16-53 (Portion of 9855 Austin Road)

#13828

MOVED BY councillor Wang

SECONDED BY councillor Calendino

THAT Bylaw No. 13754, 13785, 13827 and 13828 be now considered and read a third time.

CARRIED UNANIMOUSLY

Third Reading, Reconsideration and Final Adoption

G)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 44, 2017 - Text Amendment

#13829

MOVED BY councillor Wang

SECONDED BY councillor johnston

THAT Bylaw No. 13829 be now read a third time, reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

CARRIED UNANIMOUSLY

Reconsideration and Final Adoption

H)

Burnaby Highway Closure Bylaw No. 1, 2018

(Road Closure #17-05)

#13833

I)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 2, 2018

#13835

J)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 3, 2018

#13839

K)

Burnaby Local Improvement Fund Expenditure Bylaw No. 2, 2018

#13840

MOVED BY councillor WANG

SECONDED BY councillor Calendino

THAT Bylaw No. 13833, 13835, 13839 and 13840 be now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

CARRIED UNANIMOUSLY

7.

NEW BUSINESS

a)    Councillor McDonell - Volunteer Tea

Councillor McDonell advised that he attended a Volunteer Tea hosted at the Burnaby Village Museum. It was noted that on 2017 December 23, over 5,300 visitors attended the Museum.

b)   Councillor McDonell - Acting Mayor Change

MOVED BY COUNCILLOR MCDONELL

SECONDED BY COUNCILLOR VOLKOW

THAT Councillor Dhaliwal be appointed Acting Mayor for March 2018, and Councillor Calendino be appointed Acting Mayor for April 2018.

                                                                                    CARRIED UNANIMOUSLY

c)    Councillor Johnston – Litter Around Brentwood Park

Councillor Johnston referred to item C of the Council Correspondence Package received up to 2018 February 22 from Mr. Akash Lochan regarding litter around Brentwood Park. Councillor Johnston suggested staff contact nearby schools and request assistance.

8.

INQUIRIES

There were no inquiries brought before Council at this time.

9.

ADJOURNMENT

MOVED BY councillor McDonell

SECONDED BY councillor Johnston

THAT this Open Council meeting do now adjourn.

CARRIED UNANIMOUSLY

The Open Council meeting adjourned at 7:57 p.m.

Confirmed:

Certified Correct:

________________________

________________________

Mayor                    

City Clerk