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Executive Committee of Council
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M I N U
T E S
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An ‘Open’ meeting of the Executive
Committee of Council was held in the Council Committee Room, Main Floor,
City Hall, 4949 Canada Way, Burnaby, BC on Thursday, 2015 February 19
at 5:00 p.m.
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1.
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CALL TO ORDER
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PRESENT: Councillor
S. Dhaliwal, Chair
Councillor
P. McDonell, Vice Chair
Councillor
D. Johnston, Member
STAFF: Mr.
C. Collis, Assistant Director – Recreation
Mr.
D. Back, City Clerk
Ms.
G. Parent, Arts Services Manager
Ms.
L. Axford, Chief Election Officer
Ms.
S. Ladak, Deputy Chief Election Officer
Ms.
B. Zeinabova, Administrative Officer
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The Chair called the meeting to
order at 5:03 p.m.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR McDONELL:
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THAT
the minutes of the Executive Committee of Council 'Open' meeting held on 2015
January 20 be adopted.
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CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT the presentation be heard.
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CARRIED UNANIMOUSLY
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Mr. Craig Collis, Assistant Director -
Recreation appeared before the Committee to provide an update on the City of
Burnaby Recreation Credit Program.
The speaker noted that the
Recreation Credit Program provides a credit to Burnaby residents in financial
need. This is confirmed by recognized outside agencies (i.e. Burnaby
Community Services, Ministry of Social Development, Community Living BC and
the Immigrant Services Society). The credit can be used at Burnaby Parks,
Recreation and Cultural Services facilities for programs and admissions, with
exception of golf and private lessons, and is valid for one year from the
date the credit is processed.
To qualify for the credit, the
individual or family must live in Burnaby and fall under one of the below
categories:
A) Low income (checked by Burnaby
Community Services)
B) People
with Disability Tax Credit Certificate (checked by Burnaby Community Services)
C) Receiving financial assistance
from Ministry of Social Development
D) Eligible for or receiving
assistance from Community Living B.C.
E) Resettlement Assistance Program
Mr. Collis noted that credit
applicants may apply for and receive credit once a year. In addition to the
Recreation Credit Program, the Group Recreation Credit is available to
Burnaby groups to accommodate drop in programs.
The speaker submitted a 5-year
overview of the Burnaby Recreation Credit Program noting an increase in usage
and in credit amount per individual (from $150 in 2008 to $176 in 2014), but a
decrease in the number of individuals approved. Further it was noted that each
September 01 the fees change, and therefore an additional grant is requested
by the Burnaby Community Services in December.
The Committee inquired if the
funding that Burnaby Community Services receives from the City goes directly
to Burnaby residents or administration/bookkeeping costs.
Staff undertook to provide a
breakdown and cost analysis.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT the correspondence be received.
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CARRIED UNANIMOUSLY
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Correspondence was received from Mr.
Jeff Scheffel, Community Developer, Volunteer Burnaby, expressing appreciation
to the City for funding in support of the annual gift wrap fundraiser.
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Correspondence was received from Ms.
Lisa Robinson, Advancement Officer, Kwantlen Polytechnic University,
expressing appreciation to the City for funding in support of the Southwest
British Columbia Food System Design and Planning Project.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT
the reports be received.
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CARRIED UNANIMOUSLY
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The City Clerk submitted
a report providing information on Coquitlam Search and Rescue Society, and
seeking approval for financial support to replace the Mobile Command Centre.
The
City Clerk recommended:
1.
THAT the Executive Committee of Council recommend Council approve a grant to
Coquitlam Search and Rescue Society for replacement of the Mobile Command
Centre.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR McDONELL:
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THAT the recommendation of the City
Clerk be adopted.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT
this report be now TABLED.
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CARRIED UNANIMOUSLY
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The report was tabled in order for
the Committee to receive information on other municipalities’ contribution.
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The Chief Election
Officer submitted a report providing statistics on enhanced election systems,
feedback on the success of voter engagement initiatives, and identifying
future recommendations for review in advance of the 2018 Local Government
Election.
The Chief Election Officer
recommended:
1. THAT Council receive
this report for information.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT the recommendation of the Chief
Election Officer be adopted.
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CARRIED
UNANIMOUSLY
The Committee requested
the Chief Election Officer present this report to Council at the 2015
March 02 Council meeting.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT the New Applications be
received.
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CARRIED
UNANIMOUSLY
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(a)
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#15/09 - 2015 Burnaby
Empty Bowl Project
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2015 Empty Bowls Gala
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An application was received from the
2015 Empty Bowls Committee requesting an in-kind grant for printing of
promotional materials (posters, tickets, thank you cards, bookmarks and
banners) for the annual Empty Bowls Gala event to be held on 2015 April 23 at
the Hilton Metrotown Hotel.
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Request:
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$1,500
in-kind printing
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CPA:
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2014 - No
Application
2013 - $1,500 in-kind
printing (used $394)
2012 - No
Application
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT
an in-kind grant in the amount of $1,500 for printing services be
awarded to the 2015 Burnaby Empty Bowls Project in support of the annual
Empty Bowls Gala event.
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CARRIED
UNANIMOUSLY
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(b)
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#15/10 - Richard Major
Art Group
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Sharing Artistic Skills to Encourage
Others
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An application was received from
Richard Major Art Group (RMAG) requesting a grant to assist with the cost of
funding a Burnaby based art program. The RMAG provides members with an
opportunity to demonstrate their artistic skills by participating at various
events including the Rhododendron Festival and Discovery Days, as well as
showing their work at the Deer Lake Gallery, Burnaby Art Gallery, Showcases,
and Culture Days.
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Request:
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$300
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CPA:
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2014 - $300
2013 - $300
2012 - $300
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MOVED BY COUNCILLOR MCdonell:
Seconded by COUNCILLOR JOHNSTON:
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THAT a grant in the amount of $300
be awarded to the Richard Major Art Group to assist with the cost of funding
an art program.
CARRIED UNANIMOUSLY
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(c)
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#15/11 - École Alpha
Secondary School
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Dry Grad 2015
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An
application was received from École Alpha Secondary School requesting a grant
in support of the Annual Dry Grad event for 2015.
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Request:
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Unspecified
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CPA:
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2014 - No
Application
2013 - $200
2012 - No
Application
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILOR JOHNSTON:
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THAT a grant in the amount of $200
be awarded to the École Alpha Secondary School in support of their annual Dry
Grad event.
CARRIED UNANIMOUSLY
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(d)
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#15/12 - Scouts Canada
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Scouting Programs
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An application was received from
Scouts Canada Pacific Coast Council requesting a grant to support Burnaby
based scouting programs for Beavers, Cubs, Scouts, Venturers and Rovers for
2015.
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Request:
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$6,000
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CPA:
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2014 - $5,000
2013 - $5,000
2012 - $5,000
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT a grant in the amount of $5,000
be awarded to Scouts Canada to support their scouting programs.
CARRIED UNANIMOUSLY
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(e)
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#15/13 - Community
Centred College for the Retired
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Courses and Programs
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An application was received from the
Community Centred College for the Retired requesting a grant to assist with
the cost of courses and programs provided by the College.
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Request:
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Unspecified
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CPA:
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2014 - $2,500
2013 - No
Application
2012 - $2,500
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT a grant in the amount of $2,500
be awarded to the Community Centred College for the Retired to assist with
the cost of courses and programs.
CARRIED UNANIMOUSLY
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(f)
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#15/14 - Afghan Women's
Sewing and Craft Co-Operative
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Three Months Rental
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An application was received from the
Afghan Women’s Sewing and Craft Co-Operative requesting a grant to assist
with three months rental ($474.77 a month) for Room 206 at the Edmonds
Neighbourhood Resource Centre. It was noted that Council, at the Open Council
meeting 2014 October 27, approved a 2015 lease grant for the co-operative for
$5,425.92, representing a 50% lease rate offset.
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Request:
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$1,424.31
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CPA:
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2014 - No
Application
2013 - No
Application
2012 - No
Application
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT a one-time only grant
in the amount of $1,424.31 be awarded to the Afghan Women's Sewing and Craft
Co-Operative.
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CARRIED
UNANIMOUSLY
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT His Worship, Mayor Derek Corrigan
send a letter to the Afghan Women's Sewing and Craft Co-Operative this is a
one-time only conditional grant due to exceptional circumstances.
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CARRIED
UNANIMOUSLY
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(g)
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#15/15 - Nikkei National
Museum & Cultural Centre
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Hokori: Japanese Canadians in the
WWI
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An application was received from the
Nikkei National Museum and Cultural Centre requesting a grant to assist with
the cost of Hokori, an event commemorating the 100th anniversary of
participation in WWI by Japanese Canadian soldiers.
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Request:
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Unspecified
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CPA:
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2014 - No
Application
2013 - No
Application
2012 - $1,000 cash
&
$1,500 in-kind (used $1,594)
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT an in-kind grant up to the
amount of $1,000 be awarded to Nikkei National Museum & Cultural Centre
to assist with the cost of Hokori event.
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CARRIED
UNANIMOUSLY
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(h)
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#15/16 - The Maple Leaf
Singers
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Annual Spring Show
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An application was received from the
Maple Leaf Singers requesting a grant to assist with the cost of funding the
Maple Leaf Singers Annual Spring Show ‘Touch the Sky’ to be held at the
Massey Theatre, New Westminster on 2015 May 30 and 31.
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Request:
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$200
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CPA:
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2014 - $200
2013 - $200
2012 - $200
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT a grant in the amount of $200
be awarded to the Maple Leaf Singers to assist with the cost of funding of
their annual Spring Show.
CARRIED UNANIMOUSLY
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(i)
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#15/17 - Miss Canada
Globe 2015
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Sarah Filgate
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An application was received from
Sarah Filgate, a Burnaby resident, requesting a grant to assist with the cost
of participating in the Miss Canada Globe Pageant to be held in Toronto,
Ontario in 2015 August.
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Request:
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$3,000
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CPA:
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2014 - No
Application
2013 - No
Application
2012 - No
Application
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT this grant application be
denied.
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CARRIED
UNANIMOUSLY
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(j)
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#15/18 - BC Aboriginal
Network on Disability
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BC Without Barriers
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An application was received from the
BC Aboriginal Network on Disability Society (BCANDS) requesting support for
their BC Without Barriers campaign, an initiative to fund-raise while
bringing awareness of the society’s work and the needs of Aboriginal people
living with disabilities.
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Request:
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$200
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CPA:
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2014 - No
Application
2013 - No
Application
2012 - No
Application
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT this grant application be
denied.
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CARRIED
UNANIMOUSLY
An application was received
from Rivershed Society of BC requesting an in-kind grant to assist with costs
(e.g. tents, staging, promotions, etc.) associated with the river-side festival
in Burnaby to be held on 2015 September 25th (tentatively) at
Burnaby Foreshore Park.
Request: $5,000 CPA: 2014
– No Application
2013
– No Application
2012
– No Application
MOVED BY COUNCILLOR JOHNSTON:
SECONDED BY COUNCILLOR McDONELL:
“THAT this grant request be now
TABLED.”
CARRIED UNANIMOUSLY
This grant request was
tabled in order for staff to provide more information on the event.
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT the grant request be now LIFTED
from the table.
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CARRIED
UNANIMOUSLY
Arising from discussion,
Councillor Johnston was granted leave by the Committee to introduce the
following motion:
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MOVED BY COUNCILLOR JOHNSTON:
Seconded by COUNCILLOR MCDONELL:
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THAT this grant application be
denied.
CARRIED UNANIMOUSLY
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There was no new business brought
before the Committee at this time.
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There were no inquiries brought
before the Committee at this time.
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MOVED BY COUNCILLOR MCDONELL:
Seconded by COUNCILLOR JOHNSTON:
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THAT the 'Open' meeting do now
adjourn.
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CARRIED
UNANIMOUSLY
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The Open meeting adjourned at 6:29
p.m.
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__________________________
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____________________________
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B. ZEINABOVA
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COUNCILLOR S. DHALIWAL
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ADMINISTRATIVE OFFICER
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CHAIR
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