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COUNCIL
MEETING MINUTES
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Monday, 2016 December 05
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An Open meeting of the City Council
was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way,
Burnaby, B.C. on Monday, 2016 December 05 at 6:30 p.m. followed immediately
by a Closed meeting from which the public was excluded. At the conclusion of
the Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the
Council Chamber.
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PRESENT:
ABSENT:
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His
Worship, Mayor Derek R. Corrigan
Councillor
Pietro Calendino
Councillor
Sav Dhaliwal
Councillor
Dan Johnston
Councillor
Colleen Jordan
Councillor
Anne Kang
Councillor
Paul McDonell
Councillor
James Wang
Councillor
Nick Volkow (due to illness)
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STAFF:
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Mr. Lambert Chu, City
Manager
Mr. Chad Turpin, Deputy
City Manager
Mr. Leon Gous, Director
Engineering
Ms. Denise Jorgenson,
Director Finance
Mr. Dave Ellenwood,
Director Parks, Recreation & Cultural Services
Mr. Lou Pelletier,
Director Planning and Building
Mr. Dave Critchley,
Director Public Safety & Community Services
Ms. May Leung, City
Solicitor
Mr. Dennis Back, City
Clerk
Ms. Kate O’Connell,
Deputy City Clerk
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MOVED BY councillor mcdonell
SECONDED BY councillor calendino
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THAT
the Open Council meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
Open Council meeting reconvened at 7:05 p.m.
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ANNOUNCEMENT
Mayor Derek R. Corrigan announced that
the City of Burnaby has been awarded the Canadian Award for Financial Reporting
by the Government Finance Officers Association for its annual financial report.
Council congratulated staff on their hard work in maintaining the strong
tradition of sound financial management in the City of Burnaby.
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MOVED BY councillor Mcdonell
SECONDED BY councillor wang
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THAT
the minutes of the Open Council meeting held on 2016 November 21 be
now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
SECONDED BY councillor wang
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THAT
the minutes of the Public Hearing (Zoning) held on 2016 November
22 be now adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor Calendino
SECONDED BY councillor johnston
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THAT
Council do now resolve itself into a Committee of the Whole.
CARRIED UNANIMOUSLY
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Councillor
Jordan left the Council Chamber at 7:15 p.m.
Councillor
Jordan returned to the Council Chamber at 7:16 p.m.
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The Financial Management Committee
submitted a report seeking Council approval to proceed with replacing the
current SAP hardware and database to the new Suite on HANA version.
The
Financial Management Committee recommended:
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1. THAT Council
authorize the City Solicitor to prepare a capital expenditure bylaw in the
amount of $4.14 million (inclusive of taxes) for hardware replacement, software
licences and professional implementation services as outline in this report.
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MOVED BY councillor johnston
SECONDED BY councillor Jordan
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management Committee
submitted a report seeking Council approval for an increase to the 2017
Waterworks Utility Rates.
The
Financial Management Committee recommended:
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1. THAT Council
approve amendment by the City Solicitor of the Burnaby Waterworks Regulation
Bylaw 1953 to provide for the 2017 Water Rates contained in Schedule C of this
report, and the bylaw amendments outlined in Section 5 of this report,
effective 2017 January 01.
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MOVED BY councillor johnston
SECONDED BY councillor Mcdonell
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THAT the recommendation of
the Financial Management Committee be adopted.
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amended
MOVED
BY COUNCILLOR JOHNSTON
SECONDED
BY COUNCILLOR MCDONELL
THAT the recommended 2017 Waterworks
Utility Rates increase of 2% contained in Schedule C of the report be AMENDED
to reflect a 1% increase.
CARRIED
UNANIMOUSLY
MOVED
BY COUNCILLOR JOHNSTON
SECONDED
BY COUNCILLOR MCDONELL
THAT
the motion, as AMENDED, be approved.
CARRIED
UNANIMOUSLY
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The Financial Management Committee
submitted a report seeking Council approval for a 2% increase to the 2017
Sanitary Sewer Rates.
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The Financial Management Committee recommended:
1. THAT
Council approve the City Solicitor to amend the Burnaby Sewer Parcel Tax Bylaw
1994, and the Burnaby Sewer Charge Bylaw 1961, to reflect the 2017 rates found
in Schedule C, effective 2017 January 01.
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MOVED BY councillor johnston
SECONDED BY councillor mcdonell
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THAT the recommendation of
the Financial Management Committee be adopted.
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amended
MOVED
BY COUNCILLOR JOHNSTON
SECONDED
BY COUNCILLOR MCDONELL
THAT the recommended 2017 Sanitary
Sewer Rates increase of 2% outlined in Schedule C of the report be AMENDED
to reflect a 1 % increase.
CARRIED
UNANIMOUSLY
MOVED
BY COUNCILLOR JOHNSTON
SECONDED
BY COUNCILLOR JORDAN
THAT
the motion, as AMENDED, be approved.
CARRIED
UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval to remove provisions in
the Burnaby Solid Waste and Recycling Bylaw that impose separate fees for
properties with secondary suites.
The
Financial Management Committee recommended:
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1. THAT
Council authorize the preparation of a bylaw amending Schedule A of the Burnaby
Solid Waste and Recycling Bylaw to remove provisions that impose separate
fees for properties with secondary suites.
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MOVED BY councillor johnston
SECONDED BY councillor MCDONELL
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval to amend the Service
Fee Schedule in the Burnaby Fire Services Bylaw.
The
Financial Management Committee recommended:
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1. THAT
Council approve amendments to the Burnaby Fire Services Bylaw to reflect the
proposed additional fees, as outlined in this report.
2. THAT
the City Solicitor be authorized to bring forward the necessary bylaw amendment
for Council's consideration.
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MOVED BY councillor johnston
SECONDED BY councillor CALENDINO
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THAT the recommendations of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval to implement a Board of
Variance application fee.
The
Financial Management Committee recommended:
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1. THAT
a fee of $425.00 be established for applications to the Board of Variance; and
that the City Solicitor be requested to bring forward the necessary bylaw
amendment.
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MOVED BY councillor johnston
SECONDED BY councillor mCDONELL
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval to change the City's
existing Spend and Approval Limits Authorization Policy.
The
Financial Management Committee recommended:
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1. THAT
Council approve the changes to the City's Spend and Approval Limits for the
procurement of goods, services and construction, as set out in this report.
2. THAT
Council authorize the City Solicitor to prepare a bylaw amending the Burnaby
Routine Transaction Authority Bylaw 1999, as outlined in Section 4 of this
report.
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MOVED BY
councillor johnston
SECONDED BY
councillor jORDAN
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THAT the recommendations of the Financial
Management Committee be adopted.
CARRIED UNANIMOUSLY
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The Financial Management
Committee submitted a report seeking Council approval of reallocations within
Engineering's 2016 Annual Capital Plan Budget.
The
Financial Management Committee recommended:
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1. THAT
Council approve reallocations within Engineering's 2016 Annual Capital Plan to
support additional work requirements in Major Roads, Waterworks and Sanitary
Sewer, as outlined in this report.
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MOVED BY
councillor johnston
SECONDED BY
councillor mCDONELL
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THAT the recommendation of
the Financial Management Committee be adopted.
CARRIED UNANIMOUSLY
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The City Manager submitted a report
dated 2016 December 05 on the following matters:
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The City Manager
submitted a report from the Director Finance seeking Council approval for the
Engineering Department to use the City-owned warehouse facility at 5970
Beresford Street from 2016 December to 2017 December.
The City Manager
recommended:
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1. THAT
Council approve Engineering's use of the City-owned warehouse facility at 5970
Beresford Street for the period 2016 December through to 2017 December, subject
to the terms and conditions as outlined in this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor johnston
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval to
award a contract for the supply and delivery of three mini side loader refuse
collection trucks.
The City Manager recommended:
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1. THAT
Council approve a contract award to Rollins Machinery Ltd., for a total cost of
$892,009.44 including GST and PST in the amount of $95,572.44 as outlined in
this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor calendino
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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The City Manager
submitted a report from the Director Finance seeking Council approval to
increase the existing contract for the Gilmore Pump Station Upgrade Project.
The City Manager
recommended:
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1. THAT
Council approve a contract increase of $271,817.83 including GST in the amount
of $12,943.70 to Carver Construction Ltd. for a total contract value of $2,580,938.25
including GST in the amount of $122,901.83 as outlined in this report.
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOHNSTON
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THAT
the recommendation of the City Manager be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor MCDONELL
SECONDED BY councillor JOhnston
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THAT
the Committee now rise and report.
CARRIED UNANIMOUSLY
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MOVED BY councillor MCDONELL
SECONDED BY councillor johnston
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THAT
the report of the Committee be now adopted.
CARRIED UNANIMOUSLY
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5.
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BYLAWS
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MOVED BY councillor dhaliwal
SECONDED BY councillor Johnston
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THAT Bylaw No. 13690, 13691, 13692,
13693, 13694, 13695, 13696, 13697, 13698 and 13700 be now introduced and read
three times.
- amended
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MOVED BY COUNCILLOR
JOHNSTON
SECONDED BY COUNCILLOR
CALENDINO
THAT Bylaw No. 13692, 13693
and 13694 be AMENDED to reflect rate changes approved earlier in the
meeting.
CARRIED
UNANIMOUSLY
MOVED BY COUNCILLOR
MCDONELL
SECONDED BY COUNCILLOR
CALENDINO
THAT Bylaw No. 13690,
13691, 13692, 13693, 13694, 13695, 13696, 13697, 13698 and 13700 be now
introduced and read three times as AMENDED.
CARRIED
UNANIMOUSLY
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MOVED BY councillor dhaliwal
SECONDED BY councillor Johnston
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THAT
Bylaw No. 13639, 13665, 13671, 13672, 13673 and 13674 be now read a
second time.
CARRIED UNANIMOUSLY
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MOVED BY councillor dhaliwal
SECONDED BY councillor Calendino
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THAT
Bylaw No. 13584 be now considered and read a third time.
CARRIED UNANIMOUSLY
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Reconsideration and Final Adoption
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MOVED BY councillor dhaliwal
SECONDED BY councillor Johnston
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THAT Bylaw No. 13579 and
13682 be now reconsidered and Finally Adopted, signed by the Mayor and
Clerk and the Corporate Seal affixed thereto.
CARRIED UNANIMOUSLY
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MOVED BY councillor dhaliwal
SECONDED BY councillor Johnston
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THAT
Bylaw No. 13498 and 13519 be now Abandoned.
CARRIED UNANIMOUSLY
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MOVED BY councillor johnston
SECONDED BY councillor jordan
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THAT WHEREAS the Federal Government
is considering the legalization of marijuana for non-medical use in Canada
and will be introducing new legislation in the spring of 2017; and
WHEREAS the BC Government Employees
Union (BCGEU) and the BC Private Liquor Store Association (BCPLSA) is
proposing a non-medical marijuana distribution model that permits retail
sales only in licensed public and private liquor stores; and
WHEREAS through their joint
partnership, the Responsible Marijuana Retail Alliance of BC, the BCGEU and
BCPLSA are requesting local government support for this initiative; and
WHEREAS the City of Burnaby wants to
ensure that should marijuana be legalized, it is distributed in a responsible
manner and does not fall into the hands of minors; and
WHEREAS liquor stores are an
age-controlled environment with expertise in handling a controlled substance
and a strong track record of checking identification; and
WHEREAS the City of Burnaby has
zoning regulations and a policy framework in place that could be amended to
similarly restrict marijuana sales should the proposed model be implemented
THEREFORE BE IT RESOLVED that
Burnaby City Council is supportive of the approach taken by the Responsible
Marijuana Alliance of BC in anticipation of new legislation from the Federal
Government in spring 2017.
CARRIED UNANIMOUSLY
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There was no new business
brought before Council at this time.
There were no inquiries
brought before Council at this time.
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9.
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ADJOURNMENT
MOVED BY councillor mcdonell
SECONDED BY councillor jordan
THAT
this Open Council meeting do now adjourn.
CARRIED UNANIMOUSLY
The
Open Council meeting adjourned at 7:58 p.m.
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Confirmed:
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Certified
Correct:
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________________________
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________________________
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Mayor
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City Clerk
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