FINANCIAL
MANAGEMENT COMMITTEE MINUTES
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Thursday, 2016 January 28
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City Hall,
4949 Canada Way, Burnaby, B.C. on Thursday, 2016 January 28 at 5:30 p.m.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr.
Bob Moncur, City Manager
Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Leon Gous, Director Engineering
Ms.
Shari Wallace, Chief Information Office
Mr.
Doug Spindler, Assistant Director Finance – Treasury Services
Mr.
Richard Rowley, Assistant Director Finance – Revenue Services
Mr.
Ian Wasson, Planner 2
Ms.
Blanka Zeinabova, Administrative Officer
The
Chair called the Open meeting to order at 5:35 p.m.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT the minutes of the Open meeting
of the Financial Management Committee held on 2015 November 26 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from
Carolyn Mushata, Corporate Officer, City of Langley advising that Langley
City Council adopted the following resolution for consideration at the 2016
FCM Annual Conference, and seeking Metro Vancouver member municipalities’
support.
“WHEREAS the Federal Government’s
Build Canada grant program generally shares the costs of all approved
infrastructure projects equally between the province and local jurisdiction
at one-third each;
AND WHEREAS for nationally
significant projects, where projects provide a greater national benefit, and
where communities are disproportionately and directly impacted by such
projects, the burden of one-third of the cost is inequitable and too high for
the local jurisdiction;
THEREFORE BE IT RESOLVED that the
Federal Government’s Build Canada grant program, National Infrastructure
Component, be amended to fund a minimum of 50% of the project cost.”
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the reports be received.
CARRIED UNANIMOUSLY
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The Director Planning and
Building submitted a report seeking Council authorization for construction of
specific works related to the Gilmore Urban Trail from Canada Way to Henning
Drive/Dawson Street, and requesting authority for the exchange of property related
to 3020 Gilmore Diversion located within the Willingdon/Canada Way Business
Centre to accommodate an urban trail on the Gilmore Diversion.
The
Director Planning and Building recommended:
1.
THAT Council authorize an expenditure, not to exceed $3,338,889 (inclusive of
5% GST) from Gaming Funds for the construction of specific works for the
Gilmore Urban Trail and related works as outlined in this report.
2.
THAT the introduction of Highway Closure and Road Dedication Bylaws be
authorized according to the terms outlined in Section 2.0 of this report.
3.
THAT a property exchange involving 3020 Gilmore Diversion, Lot 25, District
Lot 69, Group 1, New Westminster District Plan 36487, Kebet Holdings Ltd. and
4206 Manor Street, West Half Lot 1 Except: Part on SRW Plan 26625, Block 35,
District Lot 69, New Westminster District Plan 1321, City of Burnaby be
authorized in accordance with the terms outlined in Section 2.0 of this
report.
4.
THAT Council forward a copy of this report to the Transportation Committee
for information.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the recommendations of the Director Planning and Building be adopted.
CARRIED UNANIMOUSLY
Arising from discussion, the
Committee requested staff provide rationale for the road alignment, traffic
analysis, maps of lanes and configurations before and after the construction,
and other details of the proposed urban trail route.
Staff undertook to provide the
requested information.
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The Chief Information
Officer submitted a report seeking approval for capital expenditures and
bylaw funding for computer equipment replacement, betterments and IT
infrastructure acquisitions as part of the 2016 IT Infrastructure Program.
The
Chief Information Officer recommended:
1.
THAT Council approve the capital expenditure of $4,982,800 for computer
equipment replacement, betterments and infrastructure acquisitions, as
outlined in this report.
2.
THAT Council authorize staff to bring down a Capital Reserves Bylaw in the
amount of $5,215,700 (inclusive of taxes) to finance the 2016 IT
Infrastructure Program.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the recommendations of the Chief Information Officer be adopted.
CARRIED UNANIMOUSLY
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The Fire Chief submitted
a report seeking project approval for the replacement of the training grounds
pavement at Fire Station 1.
The
Fire Chief recommended:
1.
THAT the Financial Management Committee recommends Council authorize the
completion of the project detailed in this report.
2.
THAT the Financial Management Committee recommends Council authorize a bylaw
in the amount of $262,500 (inclusive of GST) from Capital Reserves for design
through to completion of this project.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the recommendations of the Fire Chief be adopted.
CARRIED UNANIMOUSLY
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The Director Finance
submitted a report providing a 2015 Investment Program update and presenting
the 2016 Investment Program forecast.
The
Director Finance recommended:
1.
THAT this report be received for information purposes.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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a) BC
Business Profile – Councillor Johnston
An email was received from Mr. Paul
Holden, President and CEO of Burnaby Board of Trade seeking the City’s support
to create a Special Promotional Feature in the BCBusiness.
Councillor Johnston referred to a
presentation from Mr. Paul Holden, given to the Committee in September 2015, regarding
a multi-page feature in BCBusiness magazine to showcase Burnaby.
The
promotional feature will appear in both the June 2016 print issue and on-line
at BCBusiness.ca, as well as it will be shared through BCBusiness’ social
media channels, providing a greater exposure throughout the BC business
community. The feature will shine a spotlight on the City of Burnaby
Economic Development Profile and the many initiatives underway that are
fostering economic growth and vitality in the City. The advertisement will
reach over 100,000 business readers, corporate decision-makers, investors and
entrepreneurs.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT the City participate at
BCBusiness’ promotional feature advertisement; and THAT an expenditure of
$5,000 from Gaming Interest Funds be approved to finance the advertisement.
CARRIED UNANIMOUSLY
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b) 2016 Home
Owner Grants – Director Finance
The Director Finance submitted a
memorandum providing an update on Burnaby property assessments and the 2016
residential property eligibility thresholds for grant funding under the
Provincial Home Owner Grant Program.
The Committee requested comparison
of business tax rates to other municipalities.
Staff undertook to provide the
requested information.
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There
were no inquiries brought before the Committee at this time.
MOVED BY councillor JORDAN
SECONDED BY councillor MCDONELL
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THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
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The
meeting recessed at 6:25 p.m.
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MOVED BY councillor mcdonell
SECONDED BY councillor jordan
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THAT
the Open Committee meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
meeting reconvened at 6:36 p.m.
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MOVED BY councillor jordan
SECONDED BY councillor mcdonell
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THAT
this Open Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open meeting adjourned at 6:36 p.m.
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________________________
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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