PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2018 March 21

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Chambers, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 March 21 at 7:00 p.m.

1.

CALL TO ORDER

PRESENT:

Councillor Paul McDonell, Chair

Commissioner Karin Alzner

Commissioner Stace Dayment

Commissioner James Jang

Councillor Dan Johnston

Commissioner Barbara Larkin 

Commissioner Lance Matricardi, Deputy Chair

Commissioner Dan Staschuk

School Trustee Larry Hayes

ABSENT:

Commissioner Guyle Clark

STAFF:

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Craig Collis, Assistant Director - Recreation

Mr. Don Hunter, Assistant Director - Parks

Mr. David O’Connor, Assistant Director - Golf Operations

Ms. Heather Edwards, Manager – Parks Planning, Design & Dev.

Ms. Kathryn Matts, Commission Secretary

Ms. Theresa Cheng, Recording Secretary

The Chair called the ‘Open’ Commission meeting to order at 7:00 p.m.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

“THAT the Open Commission meeting do now convene.”

CARRIED UNANIMOUSLY

The Open Commission meeting convened in the Council Chambers.

2.

MINUTES

a)

Open Minutes of 2018 February 28

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER STASCHUK

“THAT the minutes of the Open Commission meeting held on 2018 February 28 be now adopted.”

CARRIED UNANIMOUSLY

3.

DELEGATIONS

MOVED BY COMMISSIONER LARKIN

SECONDED BY COUNCILLOR JOHNSTON

“THAT the delegations be heard.”

CARRIED UNANIMOUSLY

a)

Ms. Susie Chang, Roberto and David
Padel Association of B.C.
Re:  Padel Tennis

Ms. Susie Chang advised that their objective is to introduce Padel to Burnaby with support from the Parks, Recreation and Culture Commission.  Roberto and David explained how Padel is played.  Padel is a racquet ball game on a court surrounded by four walls or panels.  A Padel court is about one half the size of a tennis court. Padel is suitable for players of all ages and is played all around the world.  It was proposed that Padel be fully integrated into Parks and Recreation.  If provided with discounted lease of City courts, the Association can run the program as a very affordable community activity. Burnaby is centrally located in the Lower Mainland and close to many Padel players in Vancouver. The Association feels that Burnaby Lake Sports Complex will be a suitable site.  In temperate regions Padel is played on covered courts.  The Padel Association membership fee is $60 to $70 a month for unlimited play.  Public drop-in is available when the courts are not being used by Padel members.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the proposal from the delegation be referred to staff for a report.”

CARRIED UNANIMOUSLY

b)

Ms. Cathy Griffin and Ms. Debbie Reid

Re:  Urban Trails and Central Valley Greenway

Ms. Cathy Griffin advised that the Burnaby Mountain Urban Trail from Duthie Street to Underhill Street is bisected with cracks and tree roots especially on the right side because there are many trees close by.  The patched path is uneven as the patches have not been shored up and the tree roots keep growing above the ground.  The uneven surface is a challenge to pedestrians, strollers and cyclists.  The western section of the Central Valley Greenway away from the Kensington footbridge is full of dips, puddles, pot holes, and ruts.  The section that has been topped with gravel is eroded by rain and runoffs, creating an uneven surface.  The section near Douglas Road has been paved again but there are a lot of potholes and cracks which are challenging to navigate for cyclists, rollerbladers, pedestrians and small children.  It was requested that the Burnaby Mountain Urban Trail and the Central Valley Greenway be fixed for a smooth ride and walk.

The Commission commented that tree roots grow naturally to ground surface which is addressed repeatedly.  The Central Valley Greenway is topped with gravel to allow water to seep through and to alleviate flooding.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER DAYMENT

“THAT the comments from the delegation be referred to staff for a report.”

CARRIED UNANIMOUSLY

c)

Mr. Darcy Olson

Re:  Cherry Blossom Festival, Migratory Bird Month and Park Dedication

Mr. Darcy Olson did not appear before the Commission.

4.

CORRESPONDENCE

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER STASCHUK

“THAT the following items of correspondence be received.”

CARRIED UNANIMOUSLY

a)

Administrative Officer
Re:  Burnaby Festival of Learning

The Administrative Officer advised that Council received a report re: Burnaby Festival of Learning and sent a copy to the Parks, Recreation and Culture Commission for information.

b)

City Clerk

Re:  Implementation of a Bike Patrol Unit to Operate in City Parks and Public Spaces

The City Clerk advised that Council received a report re: Implementation of a Bike Patrol Unit to Operate in City Parks and Public Spaces and sent a copy of the report to the Parks, Recreation and Culture Commission for information.

c)

City Clerk
Re:  Consent to Metro Vancouver Regional Parks Service Amendment Bylaw No. 1260

The City Clerk advised that Council has adopted motions related to Metro Vancouver Regional Parks Service Amendment Bylaw No. 1260 and sent a copy of the Bylaw and related reports to the Parks, Recreation and Culture Commission for information.

5.

REPORTS

a)

Revised 2018 Committee and Liaison Member Appointments

The Chair submitted his revised report re: 2018 Committee and Liaison Member Appointments for the approval of the Commission.

It was recommended:

1.    THAT the revised 2018 Committee and Liaison Member Appointments be approved.

MOVED BY COMMISSIONER LARKIN

SECONDED BY COUNCILLOR JOHNSTON

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

6.

DIRECTOR’S REPORT

a)

Director’s Report No. 3
2018 March 21

The Director Parks, Recreation and Cultural Services submitted his Report No. 3, dated 2018 March 21, covering the following items.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COMMISSIONER STASCHUK

“THAT the Director’s Report be received.”

CARRIED UNANIMOUSLY

i)

Move for Health Day

Move for Health Day was launched by the World Health Organization to encourage people to adopt physically active lifestyles as part of maintaining health and well-being. Move for Health Day events have been held in Burnaby since its inception in 2002.  The events planned on May 10 vary from year to year to encourage participation. Offering free activities removes a major barrier to participation.

It was recommended:

1.    THAT approval be given to waive the fee for select swim sessions during Move for Health Day on Thursday, 2018 May 10 as outlined in this report.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

ii)

Giro di Burnaby

Giro di Burnaby 2018 comprises a single cycling event, the criterium.  It is open to male and female cyclists competing for a total prize purse of over $15,000, which is paid to the racers from monies collected from sponsorship.

It was recommended:

1.    THAT Commission recommend Council authorize the road closure for the Giro di Burnaby as identified in this report.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

iii)

Eileen Dailly Leisure Pool and Fitness Centre’s 25th Anniversary Celebration

Eileen Dailly Leisure Pool and Fitness Centre will be celebrating its 25th anniversary on 2018 May 16.  On display will be an archived photo gallery of the construction of Eileen Dailly Pool and Fitness Centre.   Cake and beverages will be served at the event and staff will be handing out 25th anniversary chocolate coins as well as ballots for a draw prize.  It is suggested that the City offer a free Family Swim session at Eileen Dailly Leisure Pool.

It was recommended:

1.      THAT approval be given to provide a  bActive Annual pass as a draw prize for Eileen Dailly Leisure Pool and Fitness Centre’s 25th Anniversary celebration on Wednesday, 2018 May 16.

2.      THAT approval be given to waive the fee for Family Swim from 7:00 p.m. – 9:00 p.m. on Wednesday, 2018 May 16 in celebration of Eileen Dailly Leisure Pool and Fitness Centre’s 25th Anniversary.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the two recommendations be approved.”

                                                                          - amended

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT Recommendation #1 be AMENDED - “THAT approval be given to provide a draw prize equivalent to the value of an annual bActive pass ($401.05) for Eileen Dailly Leisure Pool and Fitness Centre’s 25th Anniversary celebration on Wednesday, 2018 May 16”.”

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the motion, as AMENDED, be approved.”

CARRIED UNANIMOUSLY

iv)

Burnaby Firefighters Charitable Society - Request for Tournament Green Fee Waiver

The Burnaby Firefighters Charitable Society requested approval to co-sponsor a charitable golf tournament with the Parks, Recreation and Culture Commission at the Riverway Golf Course on 2018 September 19.  The Burnaby Firefighters have held annual golf tournaments at Burnaby facilities and have consistently demonstrated their ability to organize the event.

It was recommended:

1.      THAT approval be given to the Burnaby Firefighters Charitable Society to            co-sponsor the 2018 Charity Golf Tournament with the Burnaby Parks, Recreation and Culture Commission at the Riverway Golf Course on Wednesday, September 19.

2.    THAT the Burnaby Firefighters Charitable Society be granted a fee waiver for all green fees.

3.    THAT the proceeds of the 2018 charity golf tournament be contributed to a Commission sponsored program to benefit this community.

4.     THAT a copy of this report be sent to Miles Ritchie, Secretary Local 323 of the Burnaby Firefighters Charitable Society.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER ALZNER

“THAT the four recommendations be approved.”

CARRIED UNANIMOUSLY

v)

South Burnaby Lawn Bowls Club Licence Agreement Renewal

The City has had an agreement with the Trustees of the South Burnaby Lawn Bowls Club dating back as far as 1972.  The Club continues to provide a valuable service to the community and to operate within the terms and conditions of their licence.

It was recommended:

1.      THAT approval be granted to renew a licence agreement with the South Burnaby Lawn Bowls Club, for an additional five year term beginning 2018 April 15 and ending on 2023 April 14 under the terms and conditions as outlined in this report.

2.      THAT Council be requested to approve the renewal of the licence agreement with the South Burnaby Lawn Bowls Club as outlined in this report.

3.      THAT the City Solicitor be authorized to execute a licence agreement with the South Burnaby Lawn Bowls Club as outlined in this report.

4.      THAT a copy of this report be sent to Diana Newton, President of the South Burnaby Lawn Bowls Club.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the four recommendations be approved.”

CARRIED UNANIMOUSLY

vi)

Burnaby North Lawn Bowling Club Licence Renewal

The City has had an agreement with the Trustees of the Burnaby North Lawn Bowling Club for many years.  The Club provides a valuable service to the community and continues to operate within the terms and conditions of their licence.

It was recommended:

1.      THAT approval be granted to renew the licence agreement with the Burnaby North Lawn Bowling Club, for an additional five year term beginning 2018 April 15, and ending on 2023 April 14 under the terms and conditions as outlined in this report.

2.     THAT      Council be requested to approve the renewal of the licence agreement with the Burnaby North Lawn Bowling Club as outlined in this report.

3.    THAT the City Solicitor be authorized to execute a licence agreement with the Burnaby North Lawn Bowling Club as outlined in this report.

4.   THAT a copy of this report be sent to Mr. Russ Banning, President of the Burnaby North Lawn Bowling Club.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the four recommendations be approved.”

CARRIED UNANIMOUSLY

vii)

Community Participation in Environmental Programs

City of Burnaby staff and CUPE Local 23, in co-operation with local stream keeper groups, neighbourhood groups and community groups have supported annual stream and neighbourhood clean-ups as well as other restoration activities.  These community activities in Burnaby parks provide a way to undertake activities that would not be possible within the current operational work plan.

It was recommended:

1.      THAT this report be received for information purposes.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER LARKIN

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

viii)

Central Park Perimeter Trail: Patterson Section

Central Park is one of the most visited parks in the City with over one-half of Burnaby’s 250,000 residents visiting the park and attractions.  The proposed multi-use trail will create an accessible and safe access into the park as well as a recreational route for people to enjoy for walking and biking.  The Central Park perimeter project along Patterson will provide the second section of the multi-use trail segment that will eventually circumnavigate the perimeter of Central Park in Burnaby.

It was recommended:

1.      THAT the Parks Recreation and Culture Commission recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $1,800,000 to finance the project outlined in this report.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

ix)

2018 March - Parks, Recreation and Cultural Services Capital Funding Bylaw

The 2018-2022 Provisional Financial Plan for Parks, Recreation and Cultural Services contains 11 projects to be funded from Capital Reserves.  To enable work to go ahead on these projects, approval is requested to bring down a bylaw for funding.  The expenditure is planned for 2018.

It was recommended:

1.      THAT the Parks, Recreation and Culture Commission recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $1,455,000 to finance the projects outlined in this report.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

x)

2018 March - Parks, Recreation and Cultural Services Gaming Fund Project

The report requested that Gaming Reserves be approved to finance a project.  The expenditure for this project will be included in the 2018-2022 Provisional Financial Plan.

It was recommended:

1.      THAT the Parks, Recreation and Culture Commission recommend the Financial Management Committee authorize the use of Gaming Reserves in the amount of $192,000 to finance the project outlined in this report.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

7.

TABLED MATTER

a)

Parks, Recreation and Culture Commission

Re:  Election of Deputy Chair for 2018

(Deferred 2018 February 28)

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER DAYMENT

“THAT the Election of Deputy Chair for 2018 be now LIFTED from the table.”

CARRIED UNANIMOUSLY

The Chair called for nominations for the Office of Deputy Chair for 2018.

Commissioner Jang nominated Commissioner Matricardi.

Commissioner Dayment seconded the nomination.

Commissioner Matricardi accepted the nomination.

There being no further nominations, Commissioner Matricardi was elected Deputy Chair for 2018 by acclamation.

The Deputy Chair thanked the Commission for his nomination.

8.

NEW BUSINESS

There were no items raised under New Business.

9.

INQUIRIES

There were no items raised under Inquiries.

10.

ADJOURNMENT

________________________

________________________

Kathryn Matts

COMMISSION SECRETARY                  

Councillor Paul McDonell

CHAIR