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Executive Committee of Council
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M I N U T E S
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An Open meeting of the Executive
Committee of Council was held in the Clerk's Committee Room, ground floor,
City Hall, 4949 Canada Way, Burnaby, BC on Wednesday, 2016 September 21
at 5:00 p.m.
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PRESENT: Councillor Sav
Dhaliwal, Chair
Councillor
Paul McDonell, Vice Chair
Councillor
Dan Johnston, Member
STAFF: Mr.
Lambert Chu, City Manager
Ms.
Blanka Zeinabova, Administrative Officer
Ms.
Nikolina Vracar, Administrative Officer
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The Chair called the Open meeting to
order at 5:18 p.m.
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT the minutes of the Executive
Committee of Council Open meeting held on 2016 June 16 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from Mr.
Bruce Kirk, Executive Director, Burnaby Hospice Society, expressing
appreciation to the City for funding in support of the14th annual Hike for
Hospice Burnaby.
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Correspondence was received from Ms.
Valerie Lambert, Executive Director, Big Brothers of Greater Vancouver
Foundation, expressing appreciation to the City for funding in support of the
In-School Mentoring and Teen Mentoring Programs in Burnaby.
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Correspondence was received from
Burnaby Girls Soccer Club “U 17 Impact Team” expressing appreciation to the
City for funding in support of travel expenses for 16 players to attend the
Provincial ‘B’ Cup Tournament in Penticton.
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Correspondence was received from Mrs.
Lorraine Seath, President of Cameron Seniors’ Society, requesting
consideration to increase the seniors’ Christmas luncheon/dinners grants.
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MOVED BY COUNCILLOR MCDONELL
SECONDED BY COUNCILLOR JOHNSTON
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THAT the seniors’ Christmas
luncheon/dinner grants be increased to $8.00 per person.
CARRIED UNANIMOUSLY
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Correspondence was received from Ms.
Megan Klitch, Tobacco Lead, and Ms. Jenny Byford, Advocacy Lead, Canadian
Cancer Society, seeking the City’s endorsement of the Society’s
recommendation that the BC Government expand the scope of BC’s Tobacco and
Vapour Products Control Act to prohibit use in outdoor public places
(i.e. patios, parks, playgrounds and beaches) province-wide.
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MOVED BY COUNCILLOR JOHNSTON
SECONDED BY COUNCILLOR MCDONELL
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THAT staff report back on what other
Lower Mainland municipalities are doing with respect to use of vapourizers,
and their response to the changes proposed by the Canadian Cancer Society to
the Tobacco and Vapour Products Control Act, as well as the impact
that these changes would have on the City of Burnaby.
CARRIED UNANIMOUSLY
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A memorandum was received from
the Administrative Officer in response to the Committee’s request for
information on other municipalities’ practices regarding one-time grant
requests that may be of an emergency nature and have local, provincial or
national consequences (i.e. request for support of Fort McMurray due to the
extreme fire losses).
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MOVED BY councillor JOHNSTON
Seconded by councillor MCDONELL
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THAT the report be received.
CARRIED UNANIMOUSLY
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The Director Parks, Recreation and
Cultural Services submitted a report providing information in response to
Burnaby District Youth Soccer Association’s request for a fee discount.
The Director Parks, Recreation and Cultural
Services recommended:
1. THAT this report be received for
information.
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MOVED BY councillor johnston
Seconded by councillor mcdonell
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THAT the recommendation of the
Director Parks, Recreation and Cultural Services be adopted.
CARRIED UNANIMOUSLY
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5.
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FESTIVALS BURNABY GRANTS
APPROVED - $81,500
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT the New Applications be
received.
CARRIED UNANIMOUSLY
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(a)
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#16.36. - Burnaby
Community Services
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Burnaby Beer Fest 2016
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An application was received from
Burnaby Community Services requesting a grant in support of Burnaby Beer Fest
2016 to be held on 2016 November 12 at Spacekraft (201 - 4501 Kingsway),
Burnaby. This is a fundraising event for the various outreach programs and
services. The 2nd Annual Beer Fest will be hosting three Tasting Sessions,
featuring more than 30 delicious beers, tasty appetizers and live
entertainment.
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Request:
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Unspecified
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CPA:
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2015
- No Application
2014
- No Application
2013
- No Application
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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(b)
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#16.37(a) - Christmas Lunch/Dinner
Grants
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Seniors
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An application was received from the
Chelsea Terrace Tenants’ Social Committee requesting a grant to assist with
the cost of providing a Christmas Dinner for 160 Burnaby seniors to be held
at the Chelsea Terrace’s Fran Walton Hall (5899 Kincaid Street) on 2016
December 16 at 5:00 p.m.
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Request:
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Unspecified
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CPA:
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2015
- $7.00 per person
2014
- $7.00 per person
2013
- $7.00 per person
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT a grant in the amount of $8.00
per person be awarded to seniors groups applying for their 2016 Christmas
Luncheon/Dinner grants.
CARRIED UNANIMOUSLY
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(c)
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#16.38. - BC Sustainable
Energy Association
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Climate Change Showdown
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An application was received from the
BC Sustainable Energy Association requesting a grant to assist with the cost
of Climate Change Showdown educational program for elementary schools in
Burnaby. The program is geared towards students in grades 4 through 7, and
help to increase awareness of local sustainability initiatives amongst
youth. It also includes a four-week contest where students and their
families are challenged to reduce their greenhouse gas emissions and embrace
healthier, more sustainable lifestyles.
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Request:
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Unspecified
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CPA:
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2015
- No Application
2014
- No Application
2013
- No Application
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MOVED BY councillor johnston
Seconded by councillor mcdonell
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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(d)
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#16.39.p - Burnaby Arts
Council
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45th Annual Deer Lake Craft Festival
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An application was received from the
Burnaby Arts Council requesting an in-kind grant for printing of promotional
materials and signage for the 45th Annual Deer Lake Craft Festival to be held
on 2016 November 18 - 20. The festival is a 3 day artisan market and
community event where visitors and shoppers alike enjoy beautiful art, live
music and entertainment, kids’ hands-on workshop and face painting. All
proceeds from the event will go towards providing community support,
resources and programming services to a diverse membership of individuals and
arts groups, as well as improving and promoting the arts in the City of
Burnaby.
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Request:
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$3,700
in-kind
printing
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CPA:
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2015
- No Application
2014
- No Application
2013
- No Application
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MOVED BY councillor mdonell
Seconded by councillor johnston
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THAT an in-kind grant in the amount
of $1,000 be awarded to the Burnaby Arts Council for printing promotional
material and signage for the 45th Annual Deer Lake Craft Festival
to be held on 2016 November 18 – 20.
CARRIED UNANIMOUSLY
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(e)
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#16.40.f - Tourism
Burnaby
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2016 WTF World Taekwondo Junior
Championships
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An application was received from
Tourism Burnaby requesting an in-kind grant to offset fees to eliminate the
costs of the venue rental and staff, in support of the 2016 WTF World
Taekwondo Junior Championships to be held on 2016 November 16 – 20 at Bill
Copeland Sport Centre.
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Request:
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Facility
Rental & Staff ($13,359.04 & $6,696.39)
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CPA:
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2015
- No Application
2014
- No Application
2013
- No Application
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MOVED BY councillor johnston
Seconded by councillor mcdonell
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THAT an in-kind grant up to the
amount of $25,000 be awarded to Tourism Burnaby to assist with the cost of
facility rental and staff in support of the 2016 WTF World Taekwondo Junior
Championships to be held on 2016 November 16 – 20 at Bill Copeland Sports
Centre.
CARRIED UNANIMOUSLY
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(f)
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#16.41. - Saint Helen's
Church
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Seasonal Farm Workers
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An application was received from St.
Helen’s Church requesting a grant to assist with the cost of providing dinner
as well as gift bags for 300 seasonal farm workers to be held on Saturday,
2016 September 24 at the Church.
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Request:
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Unspecified
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CPA:
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2015
- No Application
2014
- No Application
2013
- No Application
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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(g)
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#16.42. - Volunteer
Burnaby
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Community Programming
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An application was received from
Volunteer Burnaby requesting a grant to assist with the cost of community
programming provided by the organization for 2016. This request is due to a
funding challenge, as the United Way of the Lower Mainland moved away from
funding member agencies, and as a result, Volunteer Burnaby has lost
one-quarter of core funding.
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Request:
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$12,000
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CPA:
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2015
- $1,000 in-kind printing
2014
- $1,000 in-kind printing
2013
- $1,000 in-kind printing
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MOVED BY councillor johnston
Seconded by councillor mcdonell
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THAT this grant request be denied.
CARRIED UNANIMOUSLY
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(h)
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#16.43.o – Royal Canadian Legion No.
148
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Remembrance Day Ceremony
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An application was received from the
Royal Canadian Legion, North Burnaby Branch 148, requesting an in-kind grant
for tents, chairs and PA system to be used at the Confederation Park Cenotaph
on Remembrance Day, 2016 November 11.
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Request:
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In-kind
equipment
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CPA:
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2015
- $6,000 in-kind
2015
- $900 in-kind facility rental
2014
- $1,000 in-kind
2013
- $1,000 in-kind
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT an in-kind grant up to the
amount of $6,000 be awarded to the Royal Canadian Legion, North Burnaby
Branch 148, to assist with the cost of obtaining tents, chairs and PA system
for use at the Confederation Park Cenotaph on Remembrance Day 2016.
CARRIED
UNANIMOUSLY
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Councillor McDonell – Terms of
Reference
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MOVED BY COUNCILLOR MCDONELL
SECONDED BY COUNCILLOR JOHNSTON
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THAT the Executive Committee’s Terms
of Reference be AMENDED to include general labour relations and
personal matters discussions.
CARRIED UNANIMOUSLY
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There were no inquiries brought
before the Committee at this time.
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT this Open meeting do now
recess.
CARRIED UNANIMOUSLY
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The Open meeting recessed at 5:58
p.m.
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT the Open Council meeting do now
reconvene.
CARRIED UNANIMOUSLY
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The Open meeting reconvened at 6:23
p.m.
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MOVED BY councillor mcdonell
Seconded by councillor johnston
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open meeting adjourned at 6:23
p.m.
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__________________________
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____________________________
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Blanka Zeinabova
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Councillor Sav Dhaliwal
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Administrative Officer
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Chair
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