PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2018 April 18

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Chambers, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 April 18 at 7:00 p.m.

1.

CALL TO ORDER

PRESENT:

Councillor Paul McDonell, Chair

Commissioner Guyle Clark

Commissioner Stace Dayment

Councillor Dan Johnston

Commissioner Barbara Larkin 

Commissioner Lance Matricardi, Deputy Chair

Commissioner Dan Staschuk

School Trustee Baljinder Narang

ABSENT:

Commissioner Karin Alzner

Commissioner James Jang

STAFF:

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Craig Collis, Assistant Director - Recreation

Mr. Don Hunter, Assistant Director - Parks

Mr. David O’Connor, Assistant Director - Golf Operations

Mr. Denis Nokony, Assistant Director - Cultural Services

Mr. Dean Pelletier, Manager - Business Operation

Ms. Heather Edwards, Manager – Parks Planning, Design & Dev.

Mr. Johannes Schumann, Sr. Current Planner - Planning & Building Ms. Kathryn Matts, Commission Secretary

Ms. Theresa Cheng, Recording Secretary

The Chair called the ‘Open’ Commission meeting to order at 7:00 p.m.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

“THAT the Open Commission meeting do now convene.”

CARRIED UNANIMOUSLY

The Open Commission meeting convened in the Council Chambers.

2.

MINUTES

a)

Open Minutes of 2018 March 21

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

“THAT the minutes of the Open Commission meeting held on 2018 March 21 be now adopted.”

CARRIED UNANIMOUSLY

3.

DELEGATION

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the delegation be heard.”

CARRIED UNANIMOUSLY

a)

Mr. Darcy Olson
Re:  Cherry Blossom Festival, Migratory Bird Month and Park

        Dedication to Mr. James Barrington

Mr. Darcy Olson inquired regarding the Commission’s decision on his proposals for a cherry blossom festival, migratory bird month and park dedication to Mr. James Barrington.

The Commission recognized the number of festivals in Burnaby and several cherry blossom festivals in neighbouring municipalities.  It was determined that Mr. Olson was seeking a proclamation of cherry blossom month and migratory bird month.  The Commission concluded that it would be appropriate to refer Mr. Olson’s proposals to the Mayor’s Office for consideration of a proclamation.  With the re-structuring of Committee functions, it would be appropriate to refer Mr. Olson’s request to dedicate a park to Mr. James Barrington to the Financial Management Committee of Council for consideration.

The Chair thanked Mr. Olson for his delegation.

4.

DIRECTOR’S REPORT

a)

Director’s Report No. 4
2018 April 18

The Director Parks, Recreation and Cultural Services submitted his Report No. 4, dated 2018 April 18, covering items listed i - iv.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER DAYMENT

“THAT the Director’s Report be received.”

CARRIED UNANIMOUSLY

i)

Burnaby New West Walk30 Challenge Draw Prizes

The WALK30 Challenge is intended to inspire those who live, work, shop or play in Burnaby to walk at least 30 minutes a day for better health and to re-think how we get around our community. Funding is provided in part by an Active Communities Grant from the Ministry of Health.   A wrap-up celebration will be held on May 12 at Edmonds Community Centre Plaza and prize draws are planned to encourage participants to expand or extend their healthy habits by participating in new healthy physical activities.

It was recommended:

1.    THAT approval be given to provide four one month bActive passes as draw prizes for the Burnaby New West Walk30 Challenge wrap-up event to be held at Edmonds Community Centre 2018 May 12.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER DAYMENT

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

ii)

Eileen Dailly Leisure Pool and Fitness Centre’s 25th Anniversary Celebration Change of Date

To truly celebrate the 25th anniversary of Eileen Dailly Leisure Pool and Fitness Centre, the event will be changed to Saturday, 2018 May 12.   The change to the weekend date will encourage greater attendance by citizens and will allow for a variety of activities to be planned in and out of the pool.

It was recommended:

1.    THAT approval be given to change the day of the Eileen Dailly 25th Anniversary Celebration to Saturday, 2018 May 12.

2.    THAT approval be given for a fee waiver for the Family Swim on Saturday, May 12th from 12:30 p.m.-3:00 p.m.

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER MATRICARDI

“THAT the two recommendations be approved.”

CARRIED UNANIMOUSLY

iii)

Theatre Projects - Parks, Recreation and Cultural Services Capital Funding Bylaw

Bylaw funding approval is requested to enable work to go ahead on the Theatre Manager and Theatre Lighting, Sound and Flooring projects.  The expenditures are included in the 2018 – 2022 Provisional Financial Plan

It was recommended:

1.      THAT the Parks, Recreation and Culture Commission recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $95,500 to finance the projects as outlined in this report.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER CLARK

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

iv)

2018/2019 Facility Use, Program and Services Fee Schedule

New fees are established in the spring to enable staff to program for the fall session and prepare the Provisional Budget for the upcoming year using the appropriate fees. The Facility Use Fee Schedule Bylaw Fees establishes amounts for admissions and allotments and the Non-Bylaw Program and Service Fee document establishes amounts for programs and services.  The 2018/2019 fees will be advertised in the Fall/Winter Leisure Guide which is distributed 2018 August.

It was recommended:

1.      THAT the 2018/2019 Facility Use Fee Schedule Bylaw Fees (Attachment #1) be recommended to Council for approval, as outlined in this report.

2.    THAT the 2018/2019 Non-Bylaw Program and Service Fees (Attachment #2) be approved, as outlined in this report.

3.    THAT Council be requested to authorize the City Solicitor to bring forward the necessary amendments to the following bylaws for consideration:

•     Burnaby Recreation Fees and Admissions Bylaw 2018

•     Burnaby Shadbolt Centre and Burnaby Art Gallery Rental Fee Bylaw 2018

•     Burnaby Village Museum Fees Bylaw 2018.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the three recommendations be approved.”

CARRIED UNANIMOUSLY

8.

NEW BUSINESS

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“1.     THAT Mr. Darcy Olson’s letter requesting proclamations of cherry blossom month and migratory bird month be referred with an explanation to the Mayor and Council for consideration.

2       THAT the request to re-name a park after Mr. James Barrington be referred to the Financial Management Committee for consideration.”

CARRIED UNANIMOUSLY

9.

INQUIRIES

Commissioner Matricardi requested an update on the proposed covered sports box construction project.

The Chair advised that soil testing is being done to find a suitable site.

Commissioner Clark requested that a ‘sand and seed’ program be established for the fairways in our golf courses.

A report will be provided to the Commission on this matter.

Commissioner Larkin requested that an invitation from the Stoney Creek Environment Committee to attend the 2018 Great Salmon Send-Off on May 12 at Stoney Creek Community School be forwarded to all Commissioners.

Staff will take it under advisement.

School Trustee Narang inquired regarding the repair of potholes on Deer Lake Beach parking lot.

Councillor Johnston advised that Engineering staff will begin maintenance and repair in May to avoid frost which would impact on paving.

10.

ADJOURNMENT

________________________

________________________

Kathryn Matts

COMMISSION SECRETARY                  

Councillor Paul McDonell

CHAIR