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FINANCIAL
MANAGEMENT COMMITTEE MINUTES
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Thursday, 2015 June 25
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An ‘Open’ meeting of the Financial
Management Committee was held in the Clerk's Committee Room, Burnaby City
Hall, 4949 Canada Way, Burnaby, B.C. on Thursday, 2015 June 25 at 5:30 PM.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr.
Bob Moncur, City Manager
Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation and Cultural Services
Mr.
Dipak Dattani, Deputy Director Engineering
Ms.
Shari Wallace, Chief Information Officer
Mr.
Patrick Shek, Chief Building Inspector
Mr.
John Cusano, Deputy Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
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The
Chair called the Open meeting to order at 5:32 p.m.
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MOVED BY councillor P. Mcdonell:
SECONDED BY councillor c. jordan:
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THAT the minutes of the 'Open'
meeting of the Financial Management Committee held on 2015 May 27 be adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
the correspondence be received.
CARRIED UNANIMOUSLY
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A memorandum was received from the
Director Parks, Recreation and Cultural Services providing further
information on funding request to restore the rare Canadian made Waterous
Steam Engine at the Burnaby Village Museum, as raised under the New Business
portion of the 2015 May 27 Committee meeting. It was noted that the work on
the engine is a one-time major restoration to ensure safe operation of the
exhibit for the foreseeable future.
Arising from discussion, Councillor
Jordan was granted leave by the Committee to introduce the following motion:
MOVED BY councillor c. jordan:
SECONDED BY
councillor p. mcdonell:
THAT the Committee authorize funding
request for the Burnaby Village Museum Historic Steam Engine Restoration
($45,000) from the 2015 Stabilization Funding.
CARRIED UNANIMOUSLY
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
the reports be received.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report seeking funding approval to replace two Engineering fleet
vehicles with values over $250K (Single Axle Sewer Flusher and Rear Load
Refuse Truck).
The
Director Engineering recommended:
1. THAT the Financial Management
Committee recommend Council approve the capital expenditure of $630K for
vehicle replacement of a single axle Sewer Flusher vehicle and a Rear Load
Refuse Truck.
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
the recommendation of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Finance
submitted a report seeking approval for the use of the Operating Gaming Fund
to fund fourteen community projects.
The
Director Finance recommended:
1. THAT the Financial Management
Committee recommend Council approve $867,500 from the Operating Gaming Fund
to fund fourteen projects, as outlined in this report.
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MOVED BY councillor c. jordan:
SECONDED BY councillor p. mcdonell:
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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Councillor Jordan inquired
regarding a small bridge over Still Creek on Westminster Avenue (near the
City’s Works Yard) that is covered by graffiti.
Staff undertook to
investigate this matter and remove graffiti.
Councillor Johnston requested
that staff review item 1.9 of the report - Site Clean-up and Improvements
for the Kushiro Visit.
Staff undertook to complete
the review.
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The Director Finance
submitted a report recommending continuation of the joint City-BCIT heritage
project for the next school year.
The
Director Finance recommended:
1. THAT the Financial Management
Committee recommend Council authorize staff to continue with the joint
City-BCIT heritage project for the next school year, as outlined in this
report.
2. THAT this report be referred to
the Community Heritage Commission for information.
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MOVED BY councillor c. jordan:
SECONDED BY councillor p. mcdonell:
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THAT
the recommendations of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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Councillor Jordan advised
that the BCIT students gave a presentation at the Community Heritage
Commission meeting providing an overview of their eight month experience
working with models and as-built drawings of Baldwin House and Eagles Estate
as part of their curriculum.
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The Director Finance
submitted a report seeking approval to award a contract to Tyler Technologies
for implementation of a new licences, inspections and permit system.
The
Director Finance recommended:
1. THAT Financial Management
Committee recommend Council approve a contract award to Tyler Technologies
Inc. for the purchase of EnerGov software and Phase 1 implementation services
at an estimated cost of $3,356,612, including GST in the amount of
$159,838.68, as outlined in this report.
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
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Councillor McDonell
requested staff provide a breakdown of the individual parts of the contract.
Staff undertook to
investigate this matter.
Director Finance
The Director Finance
submitted ‘Financial Report as at 2015 Period 05’.
MOVED
BY COUNCILLOR C. JORDAN:
SECONDED
BY COUNCILLOR P. MCDONELL:
THAT the Financial Report
be received for information.
CARRIED UNANIMOUSLY
The Committee requested
this report be provided to Council.
The Director Finance
submitted a memorandum providing additional information regarding
the methodology used by the Province of BC with regard to the distribution of Traffic
Fine Revenue Sharing Grant by the Ministry of Community, Sport and Cultural Development.
Councillor Jordan
Councillor Jordan referred
to a memorandum from the Director of Human Resources regarding elected
officials’ WCB claim. It was noted that WorkSafeBC Act does not
recognize compensation
coverage for elected officials (WorkSafeBC Assessment Policy Manual –
AP1-1-4 Policy (c)).
Arising from
discussion, Councillor Jordan was granted leave by the Committee to introduce
the following motion:
MOVED
BY COUNCILLOR C. JORDAN:
SECONDED
BY COUNCILLOR P. MCDONELL:
THAT staff submit a report
to Committee and Council seeking support from the UBCM, on behalf of the member
municipalities, to request that WCB amend the WorkSafeBC Assessment
Policy Manual (AP1-1-4 Policy (c)) to allow compensation coverage
for elected officials.
CARRIED UNANIMOUSLY
Further, Councillor
Johnston requested a memorandum clarifying rules regarding pension
plan for elected officials.
There
were no inquiries brought before the Committee at this time.
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
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The
meeting recessed at 6:13 p.m.
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
the Open Committee meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
Open meeting reconvened at 6:13 p.m.
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MOVED BY councillor p. mcdonell:
SECONDED BY councillor c. jordan:
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THAT
this Open Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open meeting adjourned at 6:13 p.m.
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________________________
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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