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FINANCIAL
MANAGEMENT COMMITTEE
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MINUTES
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An Open meeting of the Financial
Management Committee was held in the Council Committee Room, City Hall, 4949
Canada Way, Burnaby, B.C. on Tuesday, 2017 June 20 at 4:00 p.m.
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PRESENT: Councillor
Dan Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Pietro Calendino, Member
Councillor
Paul McDonell, Member
ABSENT: Councillor Anne Kang,
Member
STAFF: Mr.
Lambert Chu, City Manager
Mr.
Leon Gous, Director Engineering
Ms.
Noreen Kassam, Director Finance
Mr.
Dave Ellenwood, Director Parks, Recreation & Cultural Services
Mr.
Ed Kozak, Deputy Director Planning & Building
Ms.
Shari Wallace, Chief Information Officer
Mr.
John Cusano, Deputy Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
Ms.
Monica MacDonald, Council Support Assistant
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The Chair called the Open Committee
meeting to order at 4:00 p.m.
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT the minutes of the Financial
Management Committee Open meeting held on 2017 May 24 be adopted.
CARRIED UNANIMOUSLY
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3.
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CORRESPONDENCE
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the correspondence be received.
CARRIED UNANIMOUSLY
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Correspondence was received from Mr.
Gary MacIsaac, Executive Director, Union of BC Municipalities, in response to
the City’s position on taxation of employer-provided health benefit plans.
Mr. MacIsaac advised this matter is of interest to UBCM as they administer a
Group Benefit Program that provides coverage to 3,500 local government
employees. The City’s correspondence will be shared with the UBCM Presidents
Committee, which is the group responsible for overseeing Member Benefit
Program.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the reports be received.
CARRIED UNANIMOUSLY
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The Chief Information
Officer submitted a report seeking approval for the remaining funding for the
Telephony System Replacement Project.
The
Chief Information Officer recommended:
1.
THAT Financial Management Committee recommend Council authorize the City
Solicitor to bring forward a Capital Reserve Bylaw in the amount of
$1,781,428 (inclusive of GST of $79,528) for the Telephony System Replacement
Project, as outlined in this report.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Chief
Information Officer be adopted.
CARRIED UNANIMOUSLY
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The Director Finance submitted
a report seeking approval for bylaw funding of $7,000,000 for the Land
Assembly and Development Program.
The Director
Finance recommended:
1.
THAT Financial Management Committee recommend Council authorize the City
Solicitor to bring forward a Capital Reserve Bylaw in the amount of
$7,000,000 to finance the Land Assembly and Development Program.
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR calendino
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THAT the recommendation of the Director
Finance be adopted.
CARRIED UNANIMOUSLY
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The Director Parks,
Recreation & Cultural Services submitted a report seeking approval
for the use of Gaming Funds for the placement of graffiti wrap on electrical
and irrigation kiosks.
The Director
Parks, Recreation & Cultural Services recommended:
1.
THAT Financial Management Committee recommend Council approve the use of
$25,000 from Gaming Funds for graffiti wrap of Parks electrical and
irrigation kiosks.
The
Committee noted that this project was approved by Council during the annual
budget process; therefore, this report is approved by the Committee only, and
Council’s further approval is not required.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Director
Parks, Recreation & Cultural Services be adopted.
- amended
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT the motion be AMENDED
to read as follows: ‘THAT Financial Management Committee approve the use of
$25,000 from Gaming Funds for graffiti wrap of Parks electrical and
irrigation kiosks.’
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the
Director Parks, Recreation & Cultural Services be adopted, AS AMENDED.
CARRIED UNANIMOUSLY
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The Director
Planning & Building submitted a report seeking approval for bylaw
funding for the 2017 Access Improvement Program (Edmonds Community Centre,
Shadbolt Centre for the Arts, Bob Prittie Library, Willingdon Heights
Community Centre, and Burnaby Lakes Sports Complex West).
The Director
Planning & Building recommended:
1.
THAT Financial Management Committee recommend Council authorize the City
Solicitor to bring forward a Capital Reserve Bylaw in the amount of
$75,573.83 (including GST $3,373.83) to finance the access improvement
projects at City facilities, as outlined in Section 1.0 of this report.
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR jordan
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THAT the recommendation of the Director
Planning & Building be adopted.
CARRIED UNANIMOUSLY
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The Director Public
Safety & Community Services submitted a report seeking approval for
bylaw funding for the RCMP detachment improvement and equipment enhancement
projects.
The
Director Public Safety & Community Services recommended:
1.
THAT Financial Management Committee recommends Council approval for staff to
prepare a Capital Expenditure Bylaw in the amount of $189,000 (inclusive of
GST) for the RCMP detachment improvement and equipment enhancement projects,
as outlined in this report.
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Director
Public Safety & Community Services be adopted.
CARRIED UNANIMOUSLY
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The Director Public
Safety & Community Services submitted a report seeking Committee
approval for the use of Gaming Funds for a capital project.
The
Director Public Safety & Community Services recommended:
1.
THAT Financial Management Committee approve the use of $135,000 from Gaming
Funds to finance the capital project, as outlined in this report.
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT the recommendation of the Director
Public Safety & Community Services be adopted.
CARRIED UNANIMOUSLY
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Financial Report
The Director Finance submitted
'Financial Report as at 2017 Period 5'.
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MOVED BY COUNCILLOR MCDONELL
Seconded by COUNCILLOR JORDAN
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THAT the Financial Report be
received for information.
CARRIED UNANIMOUSLY
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Councillor Jordan
Councillor Jordan referred to a memorandum
from the Director Finance regarding the Update on Gaming Fund & Operating
Gaming Interest Fund, and inquired regarding the amount of 2017 forecast
income from Gaming Funds.
Staff advised that a conservative
approach was taken on the income forecast.
Councillor Johnston inquired
regarding the Green Team initiative – electric hand dryer.
Staff undertook to provide detailed
information.
Councillor Johnston further inquired
regarding the Festivals Burnaby grants, and the impact they have on the
Engineering Department.
Staff undertook to provide a
memorandum with the events break down.
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MOVED BY COUNCILLOR jordan
Seconded by COUNCILLOR calendino
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THAT this Open Committee meeting do
now recess.
CARRIED UNANIMOUSLY
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The Open Committee meeting recessed
at 4:32 p.m.
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR jordan
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THAT the Open Committee meeting do
now reconvene.
CARRIED UNANIMOUSLY
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The Open Committee meeting
reconvened at 4:36 p.m.
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There were no inquiries brought
before the Committee at this time.
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT the New Applications be
received.
CARRIED UNANIMOUSLY
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a)
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#17.42. - Cerebral Palsy
Association of BC
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Art Without Limits
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An application was received from the
Cerebral Palsy Association of BC requesting a grant to support two seasons of
Art Without Limits program. This expressive arts program for children and
youth with disabilities promotes self-expression, personal exploration,
creativity and self-confidence, and increase social inclusion. The program
will be offered to Burnaby children aged 5-18 from September to November 2017
and from January to March 2018, with classes taking place over 6-8 weeks for
each session
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Request:
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$3,000
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR jordan
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THAT this grant request
be denied.
CARRIED UNANIMOUSLY
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b)
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#17.43.g - Burnaby Civic
Employees' Union
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CUPE Local 23 Open Golf Tournament
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An application was received from the
Burnaby Civic Employees’ Union requesting an in-kind grant for a green fee
waiver in support of the CUPE Local 23 Open Golf Tournament to be held on
2017 June 03 at Riverway Golf Course.
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Request:
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$2,500 Green Fee Waiver
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CPA:
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2016 - Green Fee
Waiver ($1,200)
2015 - Green Fee
Waiver ($1,200)
2014 - Green Fee
Waiver ($1,200)
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR calendino
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THAT an in-kind grant for a green
fee waiver up to the amount of $2,500 be awarded to the Burnaby Civic
Employees’ Union for the CUPE Local 23 Open Golf Tournament on 2017 June 03
at Riverway Golf Course.
CARRIED UNANIMOUSLY
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c)
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#17.44. - Dragon Boat
Canada U16/18 National Team
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2017 World Nations Dragon Boat
Championships
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An application was received from the
Dragon Boat Canada U16/18 National Team requesting a grant to assist with
travel expenses for two (2) players and Burnaby residents (Daniel Wang and
Jeffrey Lai from Burnaby South Secondary School) to participate at the 2017
World Nations Dragon Boat Championships to be held on 2017 July 27-30 in
Divonne-Les-Bains, France.
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Request:
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Unspecified
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR calendino
Seconded by COUNCILLOR mcdonell
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THAT a grant in the amount of $400
be awarded to the Dragon Boat Canada U16/18 National Team for travel expenses
for two (2) players to participate at the 2017 World Nations Dragon Boat
Championships to be held on 2017 July 27-30 in Divonne-Les-Bains, France.
CARRIED UNANIMOUSLY
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d)
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#17.45. - BC Lacrosse
Association
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2017 Canadian Lacrosse National
Championships - Team BC Box and Field Lacrosse
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An application was received from the
BC Lacrosse Association requesting a grant to assist with travel expenses for
eight (8) Burnaby residents to compete in the 2017 Canadian Lacrosse National
Championships (Box and Field Lacrosse). The 2017 Team BC Lacrosse teams and
players are as follows:
• Female Midget Box Team -
Nationals in Halifax, July 17-21
Nicole Kuhn* & Jamie
Richards
• Female Bantam Box Team -
Nationals in Halifax, July 17-21
Emily Kuhn & Ava
Regan
• Bantam Box Team -
Nationals in Saskatoon, July 30 - August 4
Joshua Gabriel
• PeeWee Box Team - Nationals
in Whitby, August 6-12
Ryden Evers & Jeremy
Launt
• U15 Field Team -
Nationals in Saskatoon, September 1-3
Thomas Vela
• U19 Women’s Field Team -
Nationals in Halifax, July 22-24
Nicole Kuhn*
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Request:
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Unspecified
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CPA:
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2016 - No
Application
2015 - $875 (5 x
$175)
2014 - $875/$175 (5
Field / 1 Box x $175)
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MOVED BY COUNCILLOR CALENDINO
Seconded by COUNCILLOR JORDAN
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1. THAT a grant in the amount of
$350 be awarded to the BC Lacrosse Association – Female Midget Box Team to
assist with travel expenses for Nicole Kuhn and Jamie Richards to compete in
the 2017 Canadian Lacrosse National Championships held on 2017 July 17-21 in
Halifax.
2. THAT a grant in the amount of $350
be awarded to the BC Lacrosse Association – Female Bantam Box Team to
assist with travel expenses for Emily Kuhn & Ava Regan to compete in the
2017 Canadian Lacrosse National Championships held on 2017 July 17-21 in
Halifax.
3. THAT a grant in the amount of $175
be awarded to the BC Lacrosse Association – Bantam Box Team to assist with
travel expenses for Joshua Gabriel to compete in the 2017 Canadian Lacrosse
National Championships held on 2017 July 30 - August 4 in Saskatoon.
4. THAT a grant in the amount of $350
be awarded to the BC Lacrosse Association – PeeWee Box Team to assist with
travel expenses for Ryden Evers & Jeremy Launt to compete in the 2017
Canadian Lacrosse National Championships held on 2017 August 6-12 in Whitby.
5. THAT a grant in the amount of $175
be awarded to the BC Lacrosse Association – U15 Field Team to assist with
travel expenses for Thomas Vela to compete in the 2017 Canadian Lacrosse
National Championships held on 2017 September 1-3 in Saskatoon.
6. THAT a grant to the BC Lacrosse
Association – U19 Women’s Field Team to assist with travel expenses for
Nicole Kuhn to compete in the 2017 Canadian Lacrosse National Championships
held on 2017 July 22-24 in Halifax be denied.
CARRIED
UNANIMOUSLY
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e)
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#17.46. - Metro Minor Ball
Hockey Association
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2017 Western Challenge Cup
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An application was received from the
Metro Minor Ball Hockey Association requesting a grant to assist with travel
expenses for eleven (11) Burnaby residents on the U13 Team to compete in the
2017 Western Challenge Cup to be held on 2017 July 13-16 in Edmonton,
Alberta.
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Request:
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$1,000
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CPA:
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2016 - No
Application
2015 - No Application
2014 - No
Application
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MOVED BY COUNCILLOR
Seconded by COUNCILLOR
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THAT a grant in the amount of $1,000
be awarded to the Metro Minor Ball Hockey Association U13 Team for travel
expenses for 11 players to participate at the Western Challenge Cup to be
held on 2017 July 13-16 in Edmonton, Alberta.
CARRIED UNANIMOUSLY
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This grant request was DEFERRED
to the June 20th meeting to allow Committee members the opportunity
for further review.
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d)
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#17-L-006 - CCSA Canada Community Service Association
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2017 Chinese Cultural Heritage
Festival & Vancouver Water-Splashing Festival
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An application was received from the
CCSA Canada Community Service Association for the 2017 Chinese Culture
Heritage Festival & the 9th Vancouver Water-Splashing Festival to be held
on 2017 July 30 at Swangard Stadium. This one day free festival will
showcase Chinese painting and calligraphy, cuisine, plays, choirs and dance
performances, and martial arts. This festival connects and incorporates
other multicultural community groups.
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Request:
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$25,000
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CPA:
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2016 - No
Application
2015 - No
Application
2014 - No
Application
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MOVED BY COUNCILLOR jordan
Seconded by councillor calendino
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THAT this grant request be DEFERRED.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR calendino
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THAT a Festivals Burnaby grant - Large
Scale Event in the amount of $10,000 be awarded to the CCSA Canada
Community Service Association for the 2017 Chinese Cultural Heritage Festival
& the Vancouver Water-Splashing Festival to be held on 2017 July 30 at
Swangard Stadium.
CARRIED UNANIMOUSLY
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MOVED BY COUNCILLOR mcdonell
Seconded by COUNCILLOR calendino
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THAT this Open Committee meeting do
now adjourn.
CARRIED UNANIMOUSLY
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The Open Committee meeting adjourned
at 4:56 p.m.
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__________________________
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____________________________
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Blanka Zeinabova
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Councillor Dan Johnston
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Administrative Officer
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Chair
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