PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2017 April 19

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2017 April 19 at 6:45 p.m. followed immediately by a ‘Closed’ meeting from which the public was excluded.  At the conclusion of the ‘Closed’ meeting, the ‘Open’ meeting was reconvened at 7:00 p.m. in the Council Chambers.

1.

CALL TO ORDER

2.

MINUTES

a)

Open meeting of 2017 March 23

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT the minutes of the Open Commission meeting held on 2017 March 23 be now adopted.”

CARRIED UNANIMOUSLY

3.

DELEGATIONS

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT the delegations be heard.”

CARRIED UNANIMOUSLY

a)

Speakers:  Mr. George McLaughlin and Mr. John Mayr

Burnaby Velodrome Club
Re:  Burnaby Velodrome Club in Harry Jerome Sports Centre

Mr. McLaughlin, president of Burnaby Velodrome Club, introduced board members attending the meeting.  Mr. Mayr made a power point presentation to introduce the history of the Club, their programs, members and users, benefits to Burnaby and the region, partners, lease, goals and concerns.  They sub-lease the cycling track and related facility from the Volleyball BC.  Their concerns are related to rent, track time, facility maintenance and capital investment on the Harry Jerome Sports Centre.  When Volleyball BC tried to use all six courts when cycling was taking place, balls from the two end courts without surrounding nets would go onto the cycling track.  Their goal is to increase their track time to support the viability of their Club.  Volleyball BC has given them until April 30^th to sign a new sub-lease agreement.  Without rent reduction or more track time, the Burnaby Velodrome Club will not be viable in the future. 

Commissioner Clark inquired if the cycling track and the volleyball courts can be used at the same time.

Mr. Mayr advised that the four main courts with nets around them can be used at the same time as the cycling track but not all six courts.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the presentation be referred to staff to work with the Burnaby Velodrome Club and Volleyball BC to try to reach an amicable agreement.”

CARRIED UNANIMOUSLY

b)

Speaker:  Mr. Dakota Koch
East Vancouver Newcomer Camp Association
Re:  Summer Camp Program in Burnaby

Mr. Dakota Koch, vice president and co-founder, advised that the East Vancouver Newcomer Camp is a non-profit initiative organized by a group of university students.  They operate a summer camp to offer free educational and recreational programs for recently arrived refugee children between six to twelve years of age in the Lower Mainland.  Last year they helped 22 to 23 kids, 9 of them from Burnaby.  This summer they plan to operate a newcomer camp in Burnaby to accommodate a larger number of children and are looking for a space at one of the community centres near a sports field and a major transit artery.  They received a grant of $25,000 from the Federal Government and $23,000 from private donors.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT the presentation of the East Vancouver Newcomer Camp Association be referred to staff for a report.”

CARRIED UNANIMOUSLY

c)

Speaker:  Mr. Darcy Olson
Re:  Migratory Bird Week and Cherry Blossom Festival

Mr. Olson advised that there are two popular events in Vancouver: the migratory bird week and the cherry blossom festival.  We see thousands of birds passing through B.C. in spring and fall as we are on the Pacific fly-way.  Birds from South America and Mexico fly here.  Bird watching is growing fast for seniors all over the world.  Thousands of people travel to see birds.  It brings in tourist revenue.  Burnaby has excellent areas for bird watching.  The Burnaby Lake Nature House could have a more formal program tied in with the migratory bird week.  It could also be tied in with school programs about birds and biology class for seniors. The cherry blossom trees around City Hall are very beautiful.  Burnaby has a large number of cherry blossom trees.  Besides the Brentwood neighbourhood, there are streets lined with cherry blossom trees.  The Nikkei Cultural Centre would be interested in being involved in a cherry blossom festival for Burnaby.  These activities will promote Burnaby as a major city.

4.

CORRESPONDENCE

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT the following item of correspondence be received.”

CARRIED UNANIMOUSLY

a)

Eurofest BC Society
Re:  Fireworks Display at Swangard Stadium

Mr. Antonio Capela, President of Eurofest BC Society, requested approval for fireworks display at Swangard Stadium to celebrate the 20^th anniversary of the European Festival.

Item 4 of the Director’s Report referred to this matter.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT Item 4 of the Director’s report be brought forward for consideration at this time.”

                                    CARRIED UNANIMOUSLY

Item 4 - Fireworks at Swangard Stadium on 2017 May 27

The Eurofest BC Society requested approval for a fireworks display as part of the 20^th annual Eurofest at Swangard Stadium.  The proposal has been reviewed by the Burnaby Fire Department and the Environmental Engineering Department.

It was recommended:

1.  THAT a fireworks display on 2017 May 27, as part of the European Festival at Swangard Stadium, be approved as outlined in this report.

2.  THAT a copy of this report be forwarded to Antonio Capela of the Eurofest BC Society.

MOVED BY COUNCILLOR JOHNSTON 

SECONDED BY COMMISSIONER LOFTUS

“THAT the two recommendations be approved.”

      CARRIED UNANIMOUSLY

5.

DIRECTOR'S REPORTS

a)

Director's Report No. 4
2017 April 19

The Director Parks, Recreation and Cultural Services submitted his Report No. 4, dated 2017 April 19, covering the following items listed as 1 - 7.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the Director’s Report be received.”

            CARRIED UNANIMOUSLY

i)

2017/2018 Facility Use, Program and Services Fee Schedule

The report outlined the recommended fee structure to be effective September 01 for the Recreation and Cultural services.  The majority of fees are recommended to increase by 2% to keep up with the cost of providing services. The 2017/2018 rates will be advertised in the Fall/Winter Leisure Guide.

It was recommended:

1.    THAT the 2017/2018 Facility Use Fee Schedule (Attachment #1) be recommended to Council for approval as outlined in this report.

2.    THAT the 2017/2018 Non-Bylaw Program and Service Fees (Attachment #2) be approved as outlined in this report.

3.  THAT Council be requested to authorize the City Solicitor to bring forward the necessary amendments to the following bylaws for consideration:

·       Burnaby Recreation Fees and Admissions Bylaw 2017

·          Burnaby Shadbolt Centre and Burnaby Art Gallery Rental Fee Bylaw 2017

·        Burnaby Village Museum Fees Bylaw 2017.

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the three recommendations be approved.”

            CARRIED UNANIMOUSLY

ii)

Volunteer Recognition – Thirty Year Service Award Pin

The volunteer recognition program includes the award of a pin to volunteers who complete five, ten or fifteen years of service.  A thirty year award pin will be created to recognize those who have contributed thirty years of volunteer service.

It was recommended:

1.    THAT a thirty year volunteer service award pin be created as outlined in this report.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

“THAT the recommendation be approved.”

            CARRIED UNANIMOUSLY

iii)

Burnaby Festival of Learning

The Festival is a week-long celebration of learning with events designated to inform, engage and spark creative conversations between diverse audiences. This report outlines a detailed plan for the festival and requests support from the City of Burnaby for facility use.

It was recommended:

1.    THAT  Commission approve the partnership with Simon Fraser University to facilitate the Burnaby Festival of Learning as outlined in this report.

2.    THAT  Council be sent this report for information.

MOVED BY COMMISSIONER CLARK

SECONDED BY COMMISSIONER LARKIN

“THAT the two recommendations be approved.”

            CARRIED UNANIMOUSLY

iv)

Fireworks at Swangard Stadium on 2017 May 27

This item was dealt with earlier in the meeting.

v)

Giro di Burnaby

Giro di Burnaby 2017 comprises a single cycling event, the criterium.  It is open to male and female cyclists competing for a total prize purse of over $15,000, which is paid to the racers from monies collected from sponsorship.

It was recommended:

1.         THAT Council be requested to approve the road closure for the Giro di Burnaby as identified in this report.

2.         THAT Council be requested to maintain the current practice of depositing surplus Giro donations in a reserve for future Giro events.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER MATRICARDI

“THAT the two recommendations be approved.”

            CARRIED UNANIMOUSLY

vi)

2017 April – Parks, Recreation & Cultural Services Capital Funding Bylaw

The 2017-2021 Provisional Financial Plan for Parks, Recreation and Cultural Services contains five projects to be funded from Capital Reserves.  To enable work to go ahead on these projects, approval is requested to bring down a bylaw for funding.

It was recommended:

1.       THAT the expenditure of $575,000 from the 2017-2021 Provisional Financial Plan for the projects outlined in this report be approved.

2.      THAT Council be requested to bring down a bylaw to appropriate $601,869 (inclusive of GST) from Capital Reserves to finance these projects.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LOFTUS

“THAT the two recommendations be approved.”

CARRIED UNANIMOUSLY

vii)

Move for Health Day

Move for Health Day was launched by the World Health Organization to encourage people to adopt physically active lifestyles as part of maintaining health and well-being. Move for Health Day events have been held in Burnaby since its inception in 2002.  The events planned on May 10 vary from year to year so that interest may be piqued by those who do not normally take part in regular programs and services. Offering free activities removes a major barrier to participation.

It was recommended:

1.    THAT approval be given to waive the fee for select swim sessions during Move for Health Day on Wednesday 2017 May 10 as outlined in this report.

MOVED BY COMMISSIONER LARKIN

SECONDED BY COMMISSIONER CLARK

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

6.

REPORTS

a)

2017 Committee and Liaison Member Appointments

The Chair submitted his report re: 2017 Committee and Liaison Member Appointments for the approval of the Commission.

It was recommended:

1.  THAT the 2017 Committee and Liaison Member Appointments be approved.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

“THAT the recommendation be approved.”

CARRIED UNANIMOUSLY

7.

TABLED MATTER

The following matter was tabled at the 2017 March 23 Open Commission meeting:

a)

Parks, Recreation and Culture Commission
Re:  Election of Deputy Chair for 2017

A Motion to Table the Election of Deputy Chair for 2017 was introduced.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER ALZNER

"THAT the election of Deputy Chair be TABLED."

CARRIED UNANIMOUSLY

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COUNCILLOR JOHNSTON

“THAT the Election of Deputy Chair for 2017 be LIFTED from the table.”

CARRIED UNANIMOUSLY

The Chair called for nominations for the Office of Deputy Chair for 2017.

Councillor Johnston nominated Commissioner Matricardi.

Commissioner Matricardi accepted the nomination.

There being no further nominations, Commissioner Matricardi was elected Deputy Chair for 2017 by acclamation.

The Deputy Chair thanked the Commission for his nomination.

8.

NEW BUSINESS

Commissioner Loftus advised that he attended an event to recognize volunteers in lacrosse at the Bill Copeland Arena and inquired when a report on the new sports box will come to the Commission.

Staff advised that the report is their priority.

9.

INQUIRIES

There were no items raised under Inquiries.

10.

ADJOURNMENT

MOVED BY COMMISSIONER MATRICARDI

SECONDED BY COUNCILLOR JOHNSTON

“THAT the Open Commission meeting do now adjourn.”

CARRIED UNANIMOUSLY

The Open Commission meeting adjourned at 8:05 p.m.

________________________

________________________

Kathryn Matts

COMMISSION SECRETARY                  

Councillor Paul McDonell

CHAIR